Microsoft Office Illustrated Modifying A Presentation

Microsoft Office 2007-Illustrated Enter text in the Outline tabEnter text in the Outline tab Format textFormat text Convert text to SmartArtConvert text to SmartArt Insert and modify shapesInsert and modify shapes Objectives

Objectives Edit and duplicate shapesEdit and duplicate shapes Align and group objectsAlign and group objects Add slide headers and footersAdd slide headers and footers Check spelling in a presentationCheck spelling in a presentation Microsoft Office 2007-Illustrated

Entering Text in the Outline Tab The Outline tab is a great place to enter type when you want to focus on text and not the layoutThe Outline tab is a great place to enter type when you want to focus on text and not the layout The Outline tab is organized with slide titles as headings and bulleted text as indented linesThe Outline tab is organized with slide titles as headings and bulleted text as indented lines Microsoft Office 2007-Illustrated

Entering Text in the Outline Tab Microsoft Office 2007-Illustrated 1 st level bullets Slide titles Outline tab 2 nd level bullet

Microsoft Office 2007-Illustrated Entering Text in the Outline Tab When you create a new slide in the Outline tab, a new slide appearsWhen you create a new slide in the Outline tab, a new slide appears Flashing cursor indicates you can enter slide titleFlashing cursor indicates you can enter slide title Press [Enter], then [Tab] to start a new bulletPress [Enter], then [Tab] to start a new bullet

Entering Text in the Outline Tab Microsoft Office 2007-Illustrated Flashing cursor New slide

Entering Text in the Outline Tab Microsoft Office 2007-Illustrated To rearrange the order of slides, simply drag a slide title to a new location in the Outline tabTo rearrange the order of slides, simply drag a slide title to a new location in the Outline tab A horizontal indicator line appears to show the new location of the slideA horizontal indicator line appears to show the new location of the slide

Formatting Text Once text is entered, you can format it with fonts, colors and sizesOnce text is entered, you can format it with fonts, colors and sizes Formatting text allows you to make specific points stand out and grab the audience’s attentionFormatting text allows you to make specific points stand out and grab the audience’s attention To format textTo format text Select a text box orSelect a text box or Highlight a word or phraseHighlight a word or phrase Use buttons on the Mini toolbar to format selected textUse buttons on the Mini toolbar to format selected text Microsoft Office 2007-Illustrated

Formatting Text Microsoft Office 2007-Illustrated Highlighted text Mini toolbar

Formatting Text You can also remove bullets from a bulleted list by selecting the text, then clicking the Bullets button on the Paragraph tabYou can also remove bullets from a bulleted list by selecting the text, then clicking the Bullets button on the Paragraph tab Use the Paragraph tab to change the alignment of textUse the Paragraph tab to change the alignment of text Microsoft Office 2007-Illustrated Alignment buttons Bullets buttons

Microsoft Office 2007-Illustrated Formatting Text You can replace fonts in a presentationYou can replace fonts in a presentation Use the Replace commandUse the Replace command Enter text to replace Enter new text

Converting Text to SmartArt Microsoft Office 2007-Illustrated When formatting your text alone simply does not work, you can use SmartArtWhen formatting your text alone simply does not work, you can use SmartArt You can convert existing text into a SmartArt graphic or start from scratchYou can convert existing text into a SmartArt graphic or start from scratch

Converting Text to SmartArt Microsoft Office 2007-Illustrated When formatting your text alone simply does not work, you can use SmartArtWhen formatting your text alone simply does not work, you can use SmartArt A SmartArt graphic is a professional- quality diagram that visually illustrates textA SmartArt graphic is a professional- quality diagram that visually illustrates text

Converting Text to SmartArt Microsoft Office 2007-Illustrated You can convert existing text into a SmartArt graphic or start from scratchYou can convert existing text into a SmartArt graphic or start from scratch To convert existing text, select text box, then click Convert to SmartArt button in Paragraph groupTo convert existing text, select text box, then click Convert to SmartArt button in Paragraph group

Converting Text to SmartArt SmartArt graphics are grouped by categorySmartArt graphics are grouped by category Click More SmartArt Graphics to see additional categoriesClick More SmartArt Graphics to see additional categories Microsoft Office 2007-Illustrated More SmartArt Graphics button Convert to SmartArt button

Converting Text to SmartArt Microsoft Office 2007-Illustrated Click text placeholders to enter text Basic Venn SmartArt graphic

Converting Text to SmartArt SmartArt graphics can be modified using the SmartArt Tools contextual tabSmartArt graphics can be modified using the SmartArt Tools contextual tab A SmartArt Style is a pre-set combination of simple and 3-D formatting options that follows the presentation themeA SmartArt Style is a pre-set combination of simple and 3-D formatting options that follows the presentation theme Microsoft Office 2007-Illustrated

Converting Text to SmartArt Microsoft Office 2007-Illustrated Layouts group SmartArt Styles group

Inserting and Modifying Shapes Microsoft Office 2007-Illustrated In PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and bannersIn PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and banners Click the Shapes button in the Illustrations group on the Insert tabClick the Shapes button in the Illustrations group on the Insert tab

Inserting and Modifying Shapes Microsoft Office 2007-Illustrated Shapes button

Inserting and Modifying Shapes Microsoft Office 2007-Illustrated You can create single shapes or combine several shapes together to make a more complex figureYou can create single shapes or combine several shapes together to make a more complex figure Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shapeUse the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape

Inserting and Modifying Shapes Microsoft Office 2007-Illustrated To resize a shape, drag a resizing handle or use the Width and Height commands in the Size group on the RibbonTo resize a shape, drag a resizing handle or use the Width and Height commands in the Size group on the Ribbon Click Format tab on Ribbon to see Size groupClick Format tab on Ribbon to see Size group Shape Height Shape Width

Inserting and Modifying Shapes Microsoft Office 2007-Illustrated You can also apply a Quick StyleYou can also apply a Quick Style A Quick Style is a set of formatting options, including line style, fill color, and effectA Quick Style is a set of formatting options, including line style, fill color, and effect

Inserting and Modifying Shapes Microsoft Office 2007-Illustrated Quick Styles button

Editing and Duplicating Shapes Microsoft Office 2007-Illustrated With PowerPoint, you can edit adjust various aspects of shapes to help change the look of themWith PowerPoint, you can edit adjust various aspects of shapes to help change the look of them You use the adjustment handle—a small yellow diamond—to change the appearance of an objectYou use the adjustment handle—a small yellow diamond—to change the appearance of an object

Editing and Duplicating Shapes The adjustment handle appears next to the most prominent feature of the objectThe adjustment handle appears next to the most prominent feature of the object Drag handle to change appearance of shapeDrag handle to change appearance of shape Microsoft Office 2007-Illustrated Adjustment handle

Editing and Duplicating Shapes The rotate handle is used to rotate an object in the direction and the amount that you drag the handleThe rotate handle is used to rotate an object in the direction and the amount that you drag the handle Microsoft Office 2007-Illustrated Rotate handle

Editing and Duplicating Shapes As you drag a handle, a semitransparent copy shows the updated image before you release the handleAs you drag a handle, a semitransparent copy shows the updated image before you release the handle Microsoft Office 2007-Illustrated Semitransparent copy

Editing and Duplicating Shapes You can also edit shapes by copy and pasting them, adding text to them, and moving themYou can also edit shapes by copy and pasting them, adding text to them, and moving them PowerPoint aligns objects to a hidden grid on the slide as you manipulate themPowerPoint aligns objects to a hidden grid on the slide as you manipulate them Microsoft Office 2007-Illustrated

Aligning and Grouping Objects You can position objects accurately on the slide using Align commands in the Arrange groupYou can position objects accurately on the slide using Align commands in the Arrange group You can align objects relative to each other by snapping them to a grid of evenly spaced vertical and horizontal linesYou can align objects relative to each other by snapping them to a grid of evenly spaced vertical and horizontal lines Microsoft Office 2007-Illustrated

Aligning and Grouping Objects Microsoft Office 2007-Illustrated Select the objects to be aligned Align options Arrange button

Aligning and Grouping Objects Microsoft Office 2007-Illustrated Result of aligning objects by their left edges

Aligning and Grouping Objects Microsoft Office 2007-Illustrated You can group objects to secure their relative position to each otherYou can group objects to secure their relative position to each other Grouping objects makes it easy to edit and move themGrouping objects makes it easy to edit and move them Click the Arrange button, then click GroupClick the Arrange button, then click Group

Aligning and Grouping Objects Microsoft Office 2007-Illustrated Result of grouping objects

Aligning and Grouping Objects Microsoft Office 2007-Illustrated To distribute objects is to evenly space them horizontally or vertically relative to each other or the slideTo distribute objects is to evenly space them horizontally or vertically relative to each other or the slide The Distribute commands are beneath the Align commandsThe Distribute commands are beneath the Align commands

Aligning and Grouping Objects Microsoft Office 2007-Illustrated Result of vertically distributing objects Space between objects is equal

Adding Slide Headers and Footers Headers and footers are information that you can add to each slide, such as a company name or the dateHeaders and footers are information that you can add to each slide, such as a company name or the date To insert headers and/or footers, click the Insert tab, then click Header & FooterTo insert headers and/or footers, click the Insert tab, then click Header & Footer Microsoft Office 2007-Illustrated

Adding Slide Headers and Footers Microsoft Office 2007-Illustrated Click options to determine how you want header and footer information to appear

Adding Slide Headers and Footers The placement of the footer text objects on the slide is dependent upon the presentation themeThe placement of the footer text objects on the slide is dependent upon the presentation theme Microsoft Office 2007-Illustrated Typical footer in left corner of slide

Adding Slide Headers and Footers To apply headers and footers to notes and handouts, click the Notes and Handouts tab in the Header and Footer dialog boxTo apply headers and footers to notes and handouts, click the Notes and Handouts tab in the Header and Footer dialog box Microsoft Office 2007-Illustrated

Checking Spelling in a Presentation To check spelling in a presentation, click the Review tab, then click SpellingTo check spelling in a presentation, click the Review tab, then click Spelling The Spelling dialog box appears and identifies the first misspelled wordThe Spelling dialog box appears and identifies the first misspelled word The misspelled word may be a proper name that the electronic dictionary does not recognizeThe misspelled word may be a proper name that the electronic dictionary does not recognize Microsoft Office 2007-Illustrated

Checking Spelling in a Presentation Microsoft Office 2007-Illustrated Spelling dialog box This word is not in the dictionary

Checking Spelling in a Presentation Click Change or Change All to correct a misspelled wordClick Change or Change All to correct a misspelled word Use the correctly spelled suggested wordUse the correctly spelled suggested word For proper names you can click Ignore AllFor proper names you can click Ignore All The spellchecker will not question any more occurrences of the wordThe spellchecker will not question any more occurrences of the word Microsoft Office 2007-Illustrated

Checking Spelling in a Presentation You should always proofread your work even after you spell check itYou should always proofread your work even after you spell check it The spellchecker will not correct words that are spelled correctly but used incorrectlyThe spellchecker will not correct words that are spelled correctly but used incorrectly The spellchecker does not check the text in inserted pictures or objectsThe spellchecker does not check the text in inserted pictures or objects Microsoft Office 2007-Illustrated

Summary You can format text by changing its color, font, font size, or alignmentYou can format text by changing its color, font, font size, or alignment You can add or remove bullets from textYou can add or remove bullets from text Use the Mini toolbar to format text or options on the Format tabUse the Mini toolbar to format text or options on the Format tab Microsoft Office 2007-Illustrated

Summary Use the Find and Replace commands to replace text in a presentationUse the Find and Replace commands to replace text in a presentation You can convert text to SmartArt graphics which add emphasis to the points you want to makeYou can convert text to SmartArt graphics which add emphasis to the points you want to make Click the text, then click Convert to SmartArt in the Paragraph groupClick the text, then click Convert to SmartArt in the Paragraph group Microsoft Office 2007-Illustrated

Summary SmartArt graphics are grouped by category and are easily modified using the SmartArt Tools tab on the RibbonSmartArt graphics are grouped by category and are easily modified using the SmartArt Tools tab on the Ribbon You can create your own shapes using the Shapes button in the Illustrations groupYou can create your own shapes using the Shapes button in the Illustrations group Microsoft Office 2007-Illustrated

Summary Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shapeUse the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape You can also apply a Quick Style to a shapeYou can also apply a Quick Style to a shape You can rotate objects and adjust them using the Rotate handle and the adjustment handleYou can rotate objects and adjust them using the Rotate handle and the adjustment handle Microsoft Office 2007-Illustrated

Summary You can duplicate shapes by copy and pasting themYou can duplicate shapes by copy and pasting them Objects can be aligned and grouped to ensure precise placement on the slideObjects can be aligned and grouped to ensure precise placement on the slide Headers and footers are added to slides to provide information on each slide (such as the date)Headers and footers are added to slides to provide information on each slide (such as the date) Microsoft Office 2007-Illustrated

Summary Finally, be sure to spell check and proofread your presentation when you are finished creating itFinally, be sure to spell check and proofread your presentation when you are finished creating it Microsoft Office 2007-Illustrated