MANAGE CONTENT WITH SHAREPOINT

An integrated Web-based system. An integrated Web-based system. Centrally store, manage and access documents using your Internet browser (Internet Explorer). Centrally store, manage and access documents using your Internet browser (Internet Explorer). Simplify Web content management. Simplify Web content management. Streamline business activities. Streamline business activities. System scalability and robustness. System scalability and robustness. WHAT IS SHAREPOINT?

WHAT DOES SHAREPOINT HAVE TO DO WITH LAWSON?

Lawson is an integrated, Web-based system, as is SharePoint. Lawson is an integrated, Web-based system, as is SharePoint. Access to Lawson is through the “Portal” using your browser (Internet Explorer). This is the same for SharePoint. Access to Lawson is through the “Portal” using your browser (Internet Explorer). This is the same for SharePoint. From SharePoint you can access the Lawson Portal. From Lawson you can customize your profile to access SharePoint. From SharePoint you can access the Lawson Portal. From Lawson you can customize your profile to access SharePoint. WHAT DOES SHAREPOINT HAVE TO DO WITH LAWSON?

Go to Go to to login to the Lawson Training Library. Click the “Sign In” link located Click the “Sign In” link located in the lower right corner of the Web site below the footer. ACCESSING LAWSON TRAINING LIBRARY VIA SHAREPOINT

At the login prompt enter your TPS network username and password in the following format: At the login prompt enter your TPS network username and password in the following format: perimeter\username perimeter\username TPS network password TPS network password ACCESSING LAWSON TRAINING LIBRARY VIA SHAREPOINT

Your login is successful when you see a welcome message and menu below the footer. Your login is successful when you see a welcome message and menu below the footer. ACCESSING LAWSON TRAINING LIBRARY VIA SHAREPOINT

Click on “Go to Staff Page” Click on “Go to Staff Page” ACCESSING LAWSON TRAINING LIBRARY VIA SHAREPOINT

Click on “Lawson Training Library” Click on “Lawson Training Library” ACCESSING LAWSON TRAINING LIBRARY VIA SHAREPOINT

Choose a desired Lawson group Choose a desired Lawson group LAWSON TRAINING LIBRARY

View scripts, processes and screen shots. View scripts, processes and screen shots. LAWSON TRAINING LIBRARY

End users can: View and print content Group leaders can: Edit, add and remove content MANAGING CONTENT IN LAWSON TRAINING LIBRARY

Click “Site Actions” Click “Site Actions” Click “Manage Content and Structure” Click “Manage Content and Structure” MANAGING CONTENT IN LAWSON TRAINING LIBRARY

ADDING NEW CONTENT Add a new script: Click the drop- down arrow to the right of “Script Documents”. Select “Open Link in New Window”.

ADDING NEW CONTENT The script documents dialog box appears.

Create a new script document: Select New Create a new document Enter data Save CREATING NEW SCRIPTS

If prompted for your login and password again, simply click Cancel. You DO NOT need to re-enter this information. Choose OK to continue and open script. Blank script template

SAVING NEW SCRIPTS Double click Script Documents library Choose Save Name your script

SAVING NEW SCRIPTS This dialog box appears: Enter the Lawson Training Category and Script name and select “OK” to complete your script.

LINKING NEW CONTENT Here is where you can link a Process and/or Screen Shot document to your script. NOTE: You must first create a new Process/Screen Shot document by repeating the steps above, and saving it as a “Process Document” or “Screen Shot Document”.

LINKING NEW CONTENT Link a Screen Shot or Process: Hover over the Script name you created. Click drop-down arrow to the right. Select Edit Properties.

LINKING NEW CONTENT Find the URL in the Process library or Screen Shot library where you saved your document and copy the URL address to paste in the appropriate field. Enter the URL address for the Screen Shot or Process document and select OK.

Click “Site Actions” Click “Site Actions” Click “Manage Content and Structure” Click “Manage Content and Structure” FINDING THE URL

Choose Process or Screen Shot documents. Choose Process or Screen Shot documents. Hover over the desired document on the right- hand pane. Hover over the desired document on the right- hand pane. Right click and choose “Copy Shortcut.” Right click and choose “Copy Shortcut.” FINDING THE URL

ADDING THE URL Go back to your Script Documents dialog box and paste the URL address.

PERSONALIZE THE URL Below the URL, enter the link’s name that will display on the Web page. Click OK

NEW CONTENT ADDED A new Script, Screen Shot and/or Process will display “ !NEW “ behind name.

MANAGE CONTENT WITH SHAREPOINT Hands-on Work Session Any Questions?