USAID UNITED STATES AGENCY INTERNATIONAL DEVELOPMENT ACCELERATED SKILLS ACQUISITION PROGRAM (ASAP) ASAP Curriculum Endorsed by The Ceylon Chamber of Commerce

MICRO SOFT WORD WORD PROCESSING

MICRO SOFT WORD PROCESSIOR- MS-WORD Microsoft Word is a non-free commercial word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems.

Micro soft word xp you will create document for any kind with amazing case word-xp helps you painless to create letter, proposals, business plans, Report, Assignment, novels, MAIL MERGE,MACRO multi column publication such as filters and newsletters, ms-word is one of the most popular word processing package used widely with personal computers, currently enjoying 90% of word processing market.

TO START MS -WORD Click the start button on the windows task bar All Programs / Programs Ms-office Ms-word Method-02 Desk TopDouble click Ms-word Icon Method-03 *Start Run Winword ok

Scoral bar Rulers Document Area Menu Bar Title Bar Title Bar Standard Tool Bar Formatting Tool Bar Scoral bar Rulers Task Pane Document Area Drawing Tool Bar Status Tool bar Task bar

Using buttons on the tool bar Instructions to Word. Using buttons on the tool bar Using Menu Commands (File,Edit,View,Format)  Using Key board Shortcuts (ctrl+s, ctrl+c) Right Mouse click(copy,cut,paste,spelling…..)

Exit From Word Click office button Exit word Click Application Window’s Control-Menu Icon Close Button Close Minimize Restore Down/Maximize Alt+F4 Application Window Double click

To Close a document Click office button  Close Ctrl +W

To Open a New blank document File New On the Standard tool bar Click the New blank Document button Ctrl +N

Saving a Word Document Your Future Purpose * This Command Lets You Save File In Your Future Purpose * To Save a Document Permanently on your disk you Can Click office button Save On the quick Access Toolbar click Save button 3) Ctrl +S 4) F12

Click here and give the location to save Click Save button Type the File Name here

To Apply a Bold Attribute Select the Text Format Font font style bold ok On the Formatting Tool bar Click The Bold Button Ctrl +B Eg: IDM COMPUTER SYSTEM

To Apply a Italics Attribute Select the Text Format Font  font style Italics  ok On the Formatting Tool bar Click The Italics Button Ctrl +I Eg: IDM COMPUTER SYSTEM

To Apply an Underline Attribute Select the Text Format Font underline style select underline. On the Formatting Tool bar Click The Underline Button Ctrl+U Eg: IDM COMPUTER SYSTEM

To Format-Fonts Select the Text Format Font Font Style, Font Size, Color Select the Font Select the Font Style Select the Font Size Click Ok Button

To Align Text (Paragraph For..) Select the paragraph On the Home tab Click The Align Button Left Justify Center Right

Align Left Eg: idm computer studies Kalmunai (pvt) ltd. (Align Left) – Aligns the Selected text, numbers, or in line objects to the left with a ragged right edge. Default selection. Eg: idm computer studies Kalmunai (pvt) ltd. S.L lane Sainthamaruthu-11 Select the Text/Paragraph click home tab left align button Ctrl + L

S.L lane Sainthamaruthu-11 Main branch main street Kalmunai ( EP) Align Center (Align Center)- Centers the Selected text, numbers, or in line objects. Eg: idm computer studies Kalmunai (pvt) ltd. S.L lane Sainthamaruthu-11 Main branch main street Kalmunai ( EP) 067-2224578 Note: Used to Certificate Format Select the Text/Paragraph click home tab center align button Ctrl + E

Align Right Select the Text/Paragraph (Align Right) – Aligns the Selected text, numbers, or in line objects to the Right with a ragged Left edge. Eg: idm computer studies kalmunai (pvt) ltd Main street kalmunai Select the Text/Paragraph click home tab right align button Ctrl + R

Align Justify Select the Text/Paragraph Justifies the text in the selection so the text is flush against both the left and right margin edges. Eg: IDM COMPUTER STUDIES IDM COMPUTER STUDIES Select the Text/Paragraph click home tab Justify align button Ctrl + J

To Cut/Move Text/Image CTRL+X EDIT Cut Cut Select the text/image You Want To Cut / Move On The Standard Tool bar Click the Cut Button Move The Insertion Point Where You Want to Move Click the Paste button on the Standard tool bar Cut CTRL+V EDIT Paste Paste

To Copy Text/Image Copy Select the text/image You Want To Copy CTRL+C EDIT Copy Copy Select the text/image You Want To Copy On The Standard Tool bar Click the Copy Button Move The Insertion Point in the location in Which the text is to appear or be duplicated Click the Paste button on the Standard tool bar Copy CTRL+V EDIT Paste Paste

2) On The Formatting Tool bar Click the To Insert Bullets Select the Text Format Bullets & Numbering Select the Bullets Style Select the Numbers Style 3) Select the Bullets Style / Numbering  Click Ok Button. On The Formatting Tool bar Click the “Bullets” Button 2) On The Formatting Tool bar Click the “Numbering” Button Click OK Button

Page Set Up # File Page Set up # Select (Margins,Paper,Layouts) Orientation And Layout as Appropriate From the Page Set Up Dialog Box

Select The Margins From Here Change The Margins From Here Change The Orientation From Here Preview Go to the Tab to Change the Paper Size Click “OK” Button

To Print Preview a document Be fore you Print a document you Should look at it in Print Preview to make sure that it will print the way you expect it to On the Quick Access Tool bar Click the Print Preview Button Click office button Print Print Preview Ctrl+F2

To print a document What is a “WYSIWYG” (What You See Is What You Get) Program That is the Screen Shows you Exactly how your document will look when you Print it you can print the Document that you are Currently Working on by, Click office button Print Print Ctrl+P

Select the printer from here Select Number of Copies from here Select pages to Print from here Select the Paper Size from here Click Ok button

All- Select “ALL” to Print the Currently Working document with all Pages Current Page- Select “CURRENT PAGE” To Print the Current Page Where the Insertion Point is in the Working document Pages- Select pages print the Selected pages of the Working document for Example, enter page Numbers and / page Ranges Separated by commas as follows, 1,4,7-10.

TO INSERT TEXT BOX Insert Text Box On the Drawing tool bar Click the Text box Button Place the Pointer/ Curser Where you want to Insert the text box Draw the Text box Type the letter

TO INSERT TABLES Place the Curser Where you want to Insert the Table On the Standard tool bar Click the Insert Table Button Table Insert Table Give Number of columns and Rows in your Table Here. Click ok Button

TO SHADE A TEXT Select the Area you Want to Shade On the Standard Tool Bar Click Shade Button Format Boarders & Shading Select the Color For Shading and Click ok Select the Colour Click Ok button