Budget 101/Workshop Introduction: How the Clinton Township School Budget Will Be Put Together A presentation by Dr. Drucilla Clark, Superintendent Heather Spitzer, Business Administrator Clinton Township School District February 24, 2014

Just a reminder that… Clinton Township School District is PK-8 ONLY Round Valley Students Built 1965 Patrick McGaheran Students Built 1988 Spruce Run PK Students Built Schools – 1,544 Students ( ) Clinton Township Middle School Students Built 2007

Budget Calendar January/February - Budget 101 and CSA & BA evaluate Principal/Department budget requests February – BOE assembles preliminary budget February – Budget Workshops begin; DOE releases State Aid figures March/April - BOE adopts preliminary Budget, Budget sent to County for approval, Public Hearing May– Meeting with Town Council & Mayor

What is a School Budget? CTSD’s Fiscal Year (July 1 st - June 30 th ) It’s Developed December - March of the preceding year Needs & Priorities

How do we build your PK-8 Budget to begin the Zero- Based Budget Process? Step 1 - Review Required Spending +Contracted Salaries, (Negotiated, then fixed for 3 years) +Contracted Health Benefits (Negotiated, then the benefits are fixed for 3 years, however the costs are not.) +Mandated Special Education Spending +Mandated Professional Services: Lawyer, Auditor, Architect +Essential Building Maintenance: Custodial supplies & repairs +Transportation +Mandated Insurances +Fixed Equipment Costs +State Mandated Testing Services TOTAL REQUIRED SPENDING

How do we build your PK-8 Zero-Based Budget? Step 2 – Identify Variable Costs +Trends analysis to estimate any increases in current costs (done by Business Administrator) +Superintendent, Principals & District Administration review: +Curriculum needs +State mandates +Textbook review cycle +Professional development +Building equipment +Classroom supplies +Technology needs TOTAL VARIABLE COSTS

Required Spending made up 88.78% of total budget in % $23,636,366 Fixed Costs and State Mandated Spending 11.22% $2,985,771 Variable Costs Total CTSD Budget

Leaving % variable costs for things like… Textbooks Teacher Training/Professional Development (actually becoming a mandated cost-there are 19 current mandated regulations and at least 32 policies that require training or some type of additional cost to school districts) General supplies for departments Unexpected State mandates throughout the year (PARCC & Security) Or other possible improvements to programs, instruction or facilities…….aligning the curriculum to the Common Core Standards, snow and storm damage repairs

How do we build your PK-8 Zero-Based Budget? Step 3 - Estimate Aid & Income (Revenue, other than Local Taxes) +State Aid: Given by Department of Ed, figures expected end of February (with NJ’s budget deficit, State Aid will probably decrease or remain the same) +Surplus: Calculated during prior year audit +Federal Aid: Calculated on trend analysis and projections +Tuition: Based on current/expected contracts and trend analysis +Other: Calculated on trend analysis and contractual commitments (includes investment income, building usage and shared services agreements) TOTAL REVENUE NOT FROM TAXES

How do we build your PK-8 Zero-Based Budget? Step 4 - Calculate Tax Levy LOCAL TAXES NEEDED TO SUPPORT BUDGET (TOTAL REVENUE NOT FROM TAXES) TOTAL REQUIRED SPENDING TOTAL VARIABLE COSTS + -

Step 4 - Continued Calculation of Your PK-8 Tax Levy Budget Cap: Legally, the local tax increase cannot exceed 2% per year without a cap over-ride referendum voted on by the taxpayers There is no vote on the annual school based budget within the 2% levy cap.

If the proposed budget increase is 2% or less, and all of the approvals are complete, then this is the final budget.

Where does your Clinton Township PK-8 school budget revenue come from? Total Budget $22,530,498 $2,935,874 $358,062 $234,663 $147,740 $415,300

Where does the PK-8 money go? SalariesBenefits Professional Services Out of District Tuition Utilities Repairs & Maintenance Transportation & Equipment Supplies

How are Clinton Township Property Taxes Distributed? SOURCE 2013 TOWNSHIP OF CLINTON TAX COLLECTOR

Tax Trends in Clinton Township Total Tax Levy in Clinton Township has increase.68% over the last 5 years, District School Tax has increased only 1.99% –Source: Clinton Township Tax Administrator 2013 Tax Rate Detail Assessed values have decreased $464,476,143 or 17.81%

Good News! Continuing A Coherent Vision for Curriculum & Programs PARCC opportunities as a selected field test site Source 4 Teachers-Opportunity to support instruction with a larger availability of qualified professionals and to manage the risk associated with implementing the Affordable Care Act Ratables trending down, School tax rate remains at a slight increase over last five years Solid Audit Report Fiscally responsible long term planning –Successful increases to the capital & maintenance reserve accounts –Marketing our prescription plan resulting in savings for both district and staff –ROD grants

Next Meeting Dates Clinton Township Middle School Auditorium March 10, :30 Budget Workshop March 17, 20147:30 Preliminary Budget Meeting and Vote March 24, :30 Regular BOE Meeting April 28, :30 Budget Public Hearing

We want to hear from you! Thank you for reviewing this presentation with us! If you should have any questions, please do not hesitate to let us know. We are sharpening our pencils and working on the next steps. Please submit any questions to the Superintendent at so we can begin responding at the next board meeting.