Scanning and Imaging Your Vault Presented by: Eric Nejedly US Imaging, Inc.

3 Goals for Digital Documents Preservation Access Security

Preservation How do I preserve the highest quality document? Grayscaling Use Originals when Available Specific Area Enhancement Compare Like Samples

Gray Scaling What is the difference?

Gray Scaling Images used to only be able to be scanned in a bi-tonal format 256 Grays v. 2 The LDS church required a gray scale image to achieve archival quality images Grayscales are archival quality images As of 2 years ago all media types can now be scanned to yield a gray scale image

Originals when available

Image Enhancements Many Enhancements available Know what you are getting!

Standard Microfilm Scan

Auto Crop & Auto Deskew

Excess Border Removal

Specific Area Image Enhancement

Before

After

B & W TIFF

Enhanced TIFF

Compare Like Samples Get your worst film/book and have every Vendor scan it

Access Industry Standard Formats Documents Grouping and Indexing Loaded into your current system

Industry Formats JPEG, TIFF, PDF, etc. Watch out for proprietary image formats!

Indexing Can index any of the fields you index today Grantor, Grantee, Instrument Date, Instrument Number, Legal Description, etc. What will Oil & Gas want? Title Companies?

Keep it simple Images can be formatted and loaded into your current Recording software

Security Make sure they remain your documents An eye to the future – redaction

Your Documents Your documents should remain YOUR documents Some vendors will resell them, check your contract

Redaction Sorry, it is coming Capture Highest Quality Images Possible Leads to less expensive redaction process 300 dpi minimum, 400 dpi for older docs OCR technology craves works best with high quality images

Thank You Questions????