Partnering in Practice Photo credit: Michael Vosburg Carol L. Cwiak Marc Khatchadourian (Filling In For Dustin L. Jensen) North Dakota State University

Presentation Overview  History & Partnership Opportunities (pre-grant)  Grant Application Process  A Few Tips…  Benefit to EM Hi Ed Program  Ready Campus Initiative  Additional Objectives & Community Partnerships

History & Partnership Opportunities (pre-grant)  Disaster Resistant University (completed 2007)  Student Group Projects  Interns – on and off campus  Faculty Presentations  Local school district – REMS K-12 grant

Grant Application Process  Came through DRU listserv – academic side  Used K-12 experience to inform NDSU process  Partner letters – operational side  Proposal review – all partners  Many hours devoted to understanding the submission process/system with on-campus protocols submission process/system with on-campus protocols

Grant Application Process  Time invested: 80+ hrs. faculty 80+ hrs. faculty 60+ hrs. grad students 60+ hrs. grad students 30+ hrs. operational team 30+ hrs. operational team  Time investment breakdown: ~ 20% - researching prior awardees ~ 20% - researching prior awardees ~ 60% - writing the application ~ 60% - writing the application ~ 20% - internal process, partners, etc. ~ 20% - internal process, partners, etc.

A Few Tips…  Read every single bit of guidance that comes with the grant and mark it up (make sure you have met all the requirements prior to submission) all the requirements prior to submission)  Review successful applications  Have others read it critically for consistency, clarity and conformity  Do not wait until the last minute

Benefit to EM Hi Ed Program  Faculty serve as P.I.s on the grant  4 grad student assistantships funded as part of grant activity grant activity  Solidified academic/operational partnership  Heightened academic program profile across campus  Greater awareness about emergency management across campus with staff, faculty and students

North Dakota State University – Ready Campus Initiative (NDSU-RCI)  Funded on year 2 - $412, 352  Dual supervision  Project Director – NDSU alumnus  Included weather radios  Included outreach to other institutions  Included broader awareness piece

RCI Project Goals  Complete a comprehensive emergency management plan  Provide training to students, staff, faculty and community members  Integrate emergency management policies, procedures and protocols  Conduct a series of exercises to test plan assumptions  Increase the number of NIMS courses completed by key NDSU employees key NDSU employees

Crisis Management Response Team (CMRT) Critical infrastructure departments represented (i.e., primary responsibilities are critical to operations): Critical infrastructure departments represented (i.e., primary responsibilities are critical to operations):  Command Section (President’s Cabinet)  University Police and Safety Office  Facilities Management  Media Relations  Finance and Administration  Student Life  Student Health Services  Information Technology

RCI Team Integration with CMRT RCI Team (grad students): RCI Team (grad students):  Embedded within CMRT departments  Single point of contact  Foster relationships  Become trusted advisors  Gently move Ready Campus agenda

RCI Phase One Activities

RCI Phase Two Activities

Phase One Overview Risk and Vulnerability Assessment:  Identify Potential Hazards/Events/Interruptions  Prioritized by Score  FREQUENCY + IMPACTS x LIKELIHOOD = Total Risk Score Hazard/Event Frequency (1-5) Physical Safety Impact (0-5) Emotional Impact (0-5) Economic Impact (0-5) Reputation Impact (0-5) Recovery Difficulty Impact (0-5) Impacts + Frequency SubtotalLikelihood(1-3)Total Risk Score (Impacts + Freq) x Likelihood Comments Tornado

Mitigation Measures Identification of vulnerabilities to department staff/students/employees and mitigation activities: Identification of vulnerabilities to department staff/students/employees and mitigation activities: Examples:  Physical:  Smoke detectors/alarms/fire suppression  Security cameras, card readers  Visibility in stairwells  Policy:  Prioritization of snow removal  Additional security presence  Threat assessment team

Response Procedures Compilation of checklists:  Protocols  Procedures  Communications  Mission Critical Tools/Equipment

Recovery Continuity of Operations Planning (COOP)  Purpose:  Ensure impact and recovery time is minimal  Methodology:  Identifying Critical Functions, Critical Resources, Critical Infrastructure  Establishing Redundancies  Unique challenges to continuity planning in Higher Education

Interruption Alternatives Key Questions?  What do you need to do your job?  Who will provide/replace your necessary equipment?  Do you have a back up vendor?  What if you need additional assistance?  Do you have MOUs

Comprehensive Emergency Management Plan Utilizing the above planning steps we develop an all-hazards EOP capable of delivering mission essential information useful in all phases of emergency management operations Utilizing the above planning steps we develop an all-hazards EOP capable of delivering mission essential information useful in all phases of emergency management operations

Phase Two Overview Training Goals:  Inform NDSU students, staff, and faculty of safety considerations for the home, office and classroom.  Open Training (CERT, NWS SkyWarn)  Closed Training (Threat Assessment, DHS Soft Target, NIMS/ICS 300 and 400)

Phase Two Overview Exercise Goals: Test planning assumptions utilizing:  Drills  Table Tops  Functional Exercises

Phase Two Overview  Integration into key campus publications  Awareness campaigns  Ready Campus Summit

Additional Objectives and Community Partnerships  NWS StormReady Program  Support of Hi Ed EM legislative agendas  Piloting FEMA Course L363 in June  ND NG full-scale hazmat exercise in August  Sandbagging safety video  Subject matter expertise and panel for “Quarantined”  EM PSA Program  Preparedness Expo/Ready Campus Summit

Carol L. Cwiak, J.D., Ph.D. Assistant Professor/Internship Coordinator Emergency Management Program North Dakota State University (701) Emergency Management Program North Dakota State University (701) Dustin L. Jensen Emergency Management Project Director University Police & Safety Office North Dakota State University (701) Marc Khatchadourian Ready Campus Initiative Team Member (414)