INTRODUCTION TO NEW CODES FOR MANAGERS AND TIME-KEEPERS Kronos Leave Reporting and Tracking.

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Presentation transcript:

INTRODUCTION TO NEW CODES FOR MANAGERS AND TIME-KEEPERS Kronos Leave Reporting and Tracking

AGENDA 1. Coding and Why it Matters 2. Current Pay Codes and Comments 3. Introduction to New Codes and Comments 4. Examples of Proper Code Use 5. Questions and Answers 6. “It Could Happen on Your Shift” Exercise

HR Functions Payroll Functions Bureau of Workers’ Compensation FMLA Leave Tracking Disciplinary Action Administrative Hearings and Public Records Requests Ensure leave time is appropriately paid Proper coding eliminates payroll corrections which are costly to the University Coding and Why it Matters

NEW CODES FMLA Sick Leave Pending  Replaces Pending Comment FMLA Vacation Pending  Replaces Pending Comment FMLA Personal Leave Pending  Replaces Pending Comment FMLA Unpaid Pending  Replaces Pending Comment Workers’ Compensation Unpaid  Replaces Excused Absence and comment Workers’ Compensation

Comments that Coincide with New Codes Unscheduled  Replaces Unexcused, Not Pre-Approved, Not Approved AWOL-Late Call  Replaces Unexcused, Not Pre-Approved, Not Approved AWOL-No Call/No Show  Replaces Unexcused, Not Pre-Approved, Not Approved Pre-approved  No Change On-the-job injury  No Change Workers’ Compensation  No Change

Example 1 - Barb calls in sick. She meets departmental call- in requirements. -She does not have FMLA nor has she indicated that the time she is taking is FMLA qualifying. Pay Code=SICK Comment=UNSCHEDULED

Example 2 -Jan is on an approved FMLA. -She calls in the day of her shift citing FMLA. However, she calls in late in violation of departmental policy. Pay Code= FMLA SICK Comment=AWOL- LATE CALL

Example 3 -Clarissa is injured at work. -She has filed a workers’ compensation claim. -She has opted not to use her accrued leave time. -She wants to take the time off as unpaid. Pay Code: WORKERS’ COMPENSATION UNPAID Comment: WORKERS’ COMPENSATION

QUESTIONS?