Group Data Sharing Options Mount Auburn Hospital I.T. 2012

Topics Access Needs Defined Options (one or more can use selected) –Exchange/Outlook Public Folders –Network Shared Folders –Intranet Page –MEDITECH MOX –Secure Application

Access Needs Defined Define Access Parameters: Is PI-Protected Information Involved? Is Data Confidential in some no PI manner? Is Access Needed Off Campus? Is Access Needed by Non-MAH/CareGroup User? Is Easy Broad Access Needed? Select One or More Solutions Ensure Compliance with Policies

Exchange/Outlook Public Folders Overview –Access Via CareGroup Outlook Account. –Click “Folder List”/”Public Folders”/”All Public Folders” Pro: –Password Protected –Access Groups (Read Only, Edit, Create, etc) –After I.T. Creation – Owner Can Mange Content & Access –Data “Types” Templates (Messages, Calendars, Mailing Lists, etc) –On Campus and Remote Access Available –Many Software Packages Available Online (Word, Excel, Powerpoint, etc) –Easy integration with Caveats: –“ITS” username/password required. (and regular use fo the account) –Outlook Account required.

Outlook Public Folder View

Network Shared Folders Overview –Access Via CareGroup REMOTE ACCESS and/or Personal PC Pro: –Password Protected –Access Groups (Read Only, Edit, Create, etc) –After I.T. Creation – Owner Can Mange Content & Access –On Campus and Remote Access Available Caveats: –“ITS” username/password required (and regular use of the account). –Requires Software Packages local on Users PC (Word, Excel, etc)

Network Shared Folders “Remote Access-SSL VPN” View 1

Network Shared Folders “Remote Access-SSL VPN” View 2

Intranet Page Overview –Access Via Any Computer at Pro: –Quick Access to via Intranet –Broad 7 Easy Access on Campus and Off –After I.T. Creation – Owner Can Mange Content –On Campus & Remote Access w/ Option to Require Password Off Campus –Easy to Use Formatted Templates – No Programming Required Caveats: –If Password Option is used for Off Campus Access - “ITS” username/password required (and regular use of the account). –No content specific User Access/Password – Data is available to all with access.

Intranet Page – Main Page

Intranet Page – Department Page

Secure Application HIPAA/HITECH/Meaningful Use May Mandate Formal Secure Certified Application Be Used Examples Include, But Not Limited To: MEDITECH ECW EMR Athena EMR RL Solutions MIDAS Philips PACs\ Consider Policies