This presentation is conducted in conjunction with the AIMSweb® Training and Consultation Services Planning Guide©

“It's all to do with the training: You can do a lot if you're properly trained.” -- Queen Elizabeth II “Fail to plan? Plan to fail!” --Old Proverb

1. General Scope of AIMSweb® Implementation 2. Choosing your AIMSweb® Measures 3. Identifying your AIMSweb® Testing Windows and Timelines 4. School-by-School Implementation Planning 5. Understanding AIMSweb® User Types 6. AIMSweb® Data Import / Export Tools & Your Student Information System 1. General Scope of AIMSweb® Implementation 2. Choosing your AIMSweb® Measures 3. Identifying your AIMSweb® Testing Windows and Timelines 4. School-by-School Implementation Planning 5. Understanding AIMSweb® User Types 6. AIMSweb® Data Import / Export Tools & Your Student Information System AIMSweb® Training & Consultation Services Implementation Planning Guide Phase 1: Planning for Implementation

1. General Scope of AIMSweb® Implementation

General Scope of Subscription—Year 1

2. Choosing your AIMSweb® Measures

Section 2: Choosing your AIMSweb® Measures

3. Identifying your AIMSweb® Testing Windows and Timelines

Identifying your AIMSweb® Testing Windows and Timelines Global Testing Windows Recommended guidelines* Fall: Sep 1 – Oct 15 Winter: Jan 1 – Feb 1 Spring: May 1 – June 1 –Spirit of guidelines Choosing Two-Week Testing Windows –Increases validity of comparison data –Snapshot of student performance taken at approximately the same time –Reduces likelihood that some students’ performances will “look better” than others due to extra exposure to instruction before testing

Identifying your AIMSweb® Testing Windows and Timelines Strategic Monitor (SM) Timelines –No single recommended time frame –Monthly optional assessment –Consider deadlines for data collection (to ensure consistency and comparability) Progress Monitor (PM) Timelines –When will staff be expected to begin collecting PM data? –What is the accepted minimum frequency of data collection for your organization for each group? Tier 1? Tier 2? Tier 3? Tier 4? Other?

Identifying your AIMSweb® Testing Windows and Timelines

4. School-by-School Implementation Planning

This section will assist with detailing: Number of probes to copy or purchase Determine who will conduct testing Define staff who will enter scores into AIMSweb® Determine User-Types for staff Identifying, by site, BM, SM, and PM use

4. School-by-School Implementation Planning

Implementation Spreadsheet use is optional. If using: Use one template per school (copy worksheets as needed) Allows for possible documentation of: School Name Benchmark testing coordinators RTI Caseload managers

4. School-by-School Implementation Planning Itemize probe counts needed by school Improves ability to estimate probes needed for year for duplication Improves ability to determine quantity of pre-printed consumables needed (optional product).

4. School-by-School Implementation Planning For more information/ordering: AIMSweb® Printed Materials Contain*: Administration & Scoring Manual Stimulus Book (Student Copies of probes) 25 sets of Examiner record books for Benchmarking (Fall, Winter, Spring) 10 sets of Progress Monitor record books Currently available for grades K-8: R-CBM, Early Literacy * Kit contents vary depending upon on kit type, measure, grade-level and price. See order form for details.

School-by-School Implementation Planning

4. School-by-School Implementation Planning Define all teachers & staff responsible for your RTI program per school Assign roles and duties for testing and/or entering data for Benchmark, Strategic Monitor, or Progress Monitoring

4. School-by-School Implementation Planning Organize your decisions regarding AIMSweb® User Types/Account Types Document decisions regarding additional User Types each individual may need

4. School-by-School Implementation Planning Organize your plans for conducting testing per benchmark window Enables one to easily visualize when students will be tested, where testing will occur, and allows summarization so that testing rooms may subsequently be reserved in advance (as needed)

5. Understanding AIMSweb® User Types

Initial Subscription: –“AIMSweb® Manager” –Initial login ed to one delegate in the district (person pre-determined by sales department and customer) –“Master Key” to AIMSweb® Account –AIMSweb® Manager designs (with or without other managers’ assistance) how the entire license will look and function for the organization

5. Understanding AIMSweb® User Types AIMSweb® District School AIMSweb® Superintendent Principal Student/Parent MANAGERS REPORTERS MANAGERS REPORTERS Editing & settings privilegesRead-only access Benchmark Progress Monitor Benchmark & Progress Monitor RTI User Teachers (editing access) Teachers (read only) Benchmark Benchmark (read only) & Progress Monitor (editing) OR

AIMSweb® (Customer-Level) Manager: –License-wide management which may include one or more districts/organizations that are covered under the same AIMSweb® subscription (Customer ID). –First user type assigned (by ) to customer at point of subscription. District Manager: –Manages subscription at a single district-wide level only. School Manager: –Manages subscription at the school-wide level only, for single (specified) school within a specified district. This is the highest level of access a manager may have at a single school. AIMSweb ® Manager: AIMSweb®

AIMSweb® (Customer-Level) Manager: –License-wide management which may include one or more districts/organizations that are covered under the same AIMSweb® subscription (Customer ID). –First user type assigned (by ) to customer at point of subscription. District Manager: –Manages subscription at a single district-wide level only. School Manager: –Manages subscription at the school-wide level only, for single (specified) school within a specified district. This is the highest level of access a manager may have at a single school. AIMSweb ® Manager: District

AIMSweb® (Customer-Level) Manager: –License-wide management which may include one or more districts/organizations that are covered under the same AIMSweb® subscription (Customer ID). –First user type assigned (by ) to customer at point of subscription. District Manager: –Manages subscription at a single district-wide level only. School Manager: –Manages subscription at the school-wide level only, for single (specified) school within a specified district. This is the highest level of access a manager may have at a single school. AIMSweb ® Manager: School

AIMSweb® Reporter : Views all individual and aggregated data at the license-wide level. AIMSweb® Reporters see each student, classroom, grade-level, school-wide, district-wide, license-wide, and national report that AIMSweb® offers. District Reporter: Views all individual and aggregated data within a single district within a license. District Reporters see each student, classroom, grade-level, school-wide, and district-wide report that AIMSweb® offers, in addition to the AIMSweb® Aggregate Norms. School Reporter: Views all individual and aggregated data within a single school under a license. School Reporters see student, classroom, grade-level, and school-level report that AIMSweb® offers, in addition to the AIMSweb® Aggregate Norms. Student/Parent: Views all individual student data for a single student. AIMSweb ® Reporter: AIMSweb®

AIMSweb® Reporter : Views all individual and aggregated data at the license-wide level. AIMSweb® Reporters see each student, classroom, grade-level, school-wide, district-wide, license-wide, and national report that AIMSweb® offers. District Reporter “Superintendent”: Views all individual and aggregated data within a single district within a license. District Reporters see each student, classroom, grade-level, school-wide, and district-wide report that AIMSweb® offers, in addition to the AIMSweb® Aggregate Norms. School Reporter: Views all individual and aggregated data within a single school under a license. School Reporters see student, classroom, grade-level, and school-level report that AIMSweb® offers, in addition to the AIMSweb® Aggregate Norms. Student/Parent: Views all individual student data for a single student. AIMSweb ® Reporter: Superintendent

AIMSweb® Reporter : Views all individual and aggregated data at the license-wide level. AIMSweb® Reporters see each student, classroom, grade-level, school-wide, district-wide, license-wide, and national report that AIMSweb® offers. District Reporter “Superintendent”: Views all individual and aggregated data within a single district within a license. District Reporters see each student, classroom, grade-level, school-wide, and district-wide report that AIMSweb® offers, in addition to the AIMSweb® Aggregate Norms. School Reporter “Principal”: Views all individual and aggregated data within a single school under a license. School Reporters see student, classroom, grade-level, and school-level report that AIMSweb® offers, in addition to the AIMSweb® Aggregate Norms. Student/Parent: Views all individual student data for a single student. AIMSweb ® Reporter: Principal

AIMSweb® Reporter : Views all individual and aggregated data at the license-wide level. AIMSweb® Reporters see each student, classroom, grade-level, school-wide, district-wide, license-wide, and national report that AIMSweb® offers. District Reporter “Superintendent”: Views all individual and aggregated data within a single district within a license. District Reporters see each student, classroom, grade-level, school-wide, and district-wide report that AIMSweb® offers, in addition to the AIMSweb® Aggregate Norms. School Reporter “Principal”: Views all individual and aggregated data within a single school under a license. School Reporters see student, classroom, grade-level, and school-level report that AIMSweb® offers, in addition to the AIMSweb® Aggregate Norms. Student/Parent: Views all individual student data for a single student. AIMSweb ® Reporter: Student

AIMSweb ® Teachers

REVIEW FOR QUIZ!

12-Question Quiz 1.You are responsible for only for conducting data review and interpretation for all 3 districts under Customer ID #99999? 2.You are entering student demographic information, adding user accounts, and possibly entering Benchmark Data across a single district in #99999? 3.You are from Palmer Elementary School who is responsible for Benchmark Data entry and sometimes adding user accounts, transferring students, and generating reports for meetings? 4.You are a Special Educator in Palmer Elementary School who needs to see school-wide student performance, but does not need to enter Benchmark data, handle accounts, or enter students into the system? 5.You are a parent who wants to see your child’s data at any time? 6.You are a Principal who wants to see student data, but not be responsible for editing data, adding students into system, or creating user accounts? Which User Type is needed if:

12-Question Quiz 7. You are from Palmer Elementary School and are responsible for Benchmark Data entry and sometimes adding accounts, transferring students, and generating reports for meeting. You also want to manage a Progress Monitor Caseload. 8.You are a Special Educator in Palmer Elementary School who needs to see school-wide performance, but do not need to enter Benchmark data, handle accounts, or enter students into the system? You also want to manage a Progress Monitor Caseload. 9.You are a Classroom Teacher who also wants to view results of your Progress Monitored students on the Special Education Teacher’s Progress Monitor Caseload? 10.You are a Psychologist who works in 3 out of 21 schools in the district: You are responsible for occasional benchmark data entry, adding accounts, transferring students, and generating reports for meetings at your 3 schools. 11.You are a School Social Worker or Counselor, who works with the Psychologist (above) and needs to access all reports in each of those 3 schools, but is not assigned duties to add/edit data, etc? 12.You’re a BOCES/ISD or Regional-level Administrator: You need to see/report data across all 9 districts within the site-license? Which User Type is needed if:

5a. Selecting your AIMSweb® Managers Guidelines are estimated based on reports from several current customers as to what works well, given the size of the various organizations reporting. Often, organizations assign one school manager per school.

6. Demographics-Based Reporting & Data Import Service

1.It will add any new districts and/or schools that are in the file. 2.It will add any new teachers. 3.It will add any new students. 4.It will transfer students from one school to another within the license (account) ONLY if the Unique Identifier in the AIMSweb system matches the Unique Identifier in the import file. What the import will do?

5.It will change the grade of each existing student in the AIMSweb system to reflect what is shown in the import file. (In other words, it will “graduate” students in the import file). 6.It will change existing student demographic data in the AIMSweb system to reflect what is in the import file (NOTE: This will change demographic data for the student only and current score included in the import file, not for past scores, past score demographics can be change through the AIMSweb system). 7.It will create classes for the teachers listed in the import file. 8.It will add the students to the classes as shown in the import file.

What will the import will not do 1.It will not remove any students who are no longer in the school. 2.It will not graduate any students who do not appear in the import file. 3.It will not create any user accounts for teachers or managers.

Enhanced Demographics Expand your data mining and analysis Increase accuracy and clarity about student categorization changes over time Improve reliability and validity of data reporting

Data Import Template 1.Export your Student Information System (SIS) data 2.Send to AIMSweb® (Password Protected) business day average turnaround* 4.Complementary Service. 5.Ensures your student lists, class rosters, and demographics are current and accurate. *Turnaround times may be slightly longer during peak request periods.

Data Import Template