Welcome! Presenter: Jeff Weaver

Major Topics To Be Covered In This Presentation Internal GL vs. GL Interface/Export Different Options (Customizable) GL Interface/Export Setup and Process Overview Internal GL Setup Posting Process Auditing Reports General Ledger

Internal GL vs. GL Interface/Export Internal GL Self Contained Generates Financial Reports and Audit Ability to Drill Down on Detail GL Interface/Export Export Balances to 3 rd Party Accounting Software Ability to use Accounting Software to Generate Reports Write Checks from Accounting Software General Ledger

GL Interface/Export Setup Chart of Accounts Export from Accounting Software Import to Celerant Command Categories Payable Categories Payout Categories Tenders Transfer Categories AR Adjustment Categories Bank Accounts GL Export Rules GL Interface/Export

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GL Interface/Export Process GL Balance Export QB Export GL Journal Export Payable Export QB Payable Export Payable Export GL Interface/Export

General Ledger

Internal GL Setup Chart of Accounts Categories Payable Categories Payout Categories Tenders Transfer Categories AR Adjustment Categories Bank Accounts Internal GL Setup

Internal GL Settings Store Settings Custom Categories – Misc. 5 Store Segment Enterprise Settings Use Command’s General Ledger First Month Default Company Segment Default Year End Account Internal GL Setup

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System Settings Enterprise Settings Use Command’s General Ledger First Month – Financial Year Default Company Segment – Segment 2 Default Year End Account – Closing Entry Account General Ledger

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Chart Of Accounts Account Number, Description, Type Type – Asset, Liability, Equity, Expense, COGS, Income, Other Income COGS and Income – Determines selectable Accounts for Sale Groups Break out by Store Inactive Flag – Will not display on Financial Reports Note: Must reload the Front End for the Accounts to display under the Drop Downs. General Ledger

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Account Categories G/L Sales Groups Flow – Customer Type, Inventory, Default Mapping G/L Source Codes – Hard Coded Cash and Sales Transfers AP Manual Entry General Ledger

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Default Mappings Every option under the Default Mappings should be assigned a GL account Edit Each Entry Name and Assign a valid Account Refer to Recommended Default Mappings General Ledger

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General Ledger

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Internal GL Posting Process Flow Internal GL Posting

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Post Transactions Able to search based off Transaction Date, Store, and/or Source Code Select the transactions to post – Able to select all or individual transactions Change the Post Date of the transactions being posted Post Date is used when running Financial Reports Internal GL Posting

Unpostable Transactions Search will display all unpostable Transactions Able to View Entries and/or the Source Transaction to determine the cause of the problem Example: Tender setup without a GL Account (Missing Account) Internal GL Posting

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End of Year Process Will take the balances from Income, Expense, COGS, and Other Income account types and make the appropriate entry to the Default Year-End Closing Account found under Enterprise Settings or Company Settings Internal GL Posting

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General Ledger

Journal Entries List Only displays Posted Transactions Able to use wildcard searches under Reference # Able to search by Transaction Date or Posting Date Will display every entry that affected the GL Balance Able to enter Manual Journal Entries GL Account Auditing

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Journal Entries List Able to enter Manual Journal Entries User is able to make two-sided GL Entry Date entered represents the Transaction Date and Posting Date for Manual Entries Memo will display under Journal Entries List for reference End of Year flag will make a GL entry to the previous year GL Account Auditing

General Ledger

Financial Reports All GL Reports are Exported to Microsoft Excel for Ease of use Common Selection Options Date – Based off the Posting Date, NOT the Transaction Date Store Detail – Enabling will break out accounts with segment 2 and 3 If an account is setup to not break out by store, the default segment will display Store – Able to select what store to run the report for No Zero Balances – Enabling this will remove zero balance accounts from the report in order to shorten the report GL Financial Reports

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Trial Balance Lists all active accounts with the balances of posted transactions based off the posting GL Financial Reports

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Income Statement Format – Income, COGS, Expense, Other Income GL Financial Reports

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Balance Sheet Format – Assets, Liabilities, Equity, Net Income GL Financial Reports

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Activity Report Displays the detail activity on an account or group of accounts that have been posted with the beginning balance, activity posted, and ending balance GL Financial Reports

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Detailed Reports Reports to use to tie out GL Balances Accounts Payable Accounts Payable > View Payables – Open/Approved Contra/Clearing Account Accounts Payable > View Payables – Open/Unapproved Accounts Receivable Analysis > Accounts Receivable > AR Aging Trial Balance GL Financial Reports

Detailed Reports Continued Inventory Value Analysis > Inventory > Summary Analysis > Report Designer – Advanced Inventory Sales Order Deposits SBO > Sales Orders > Sales Orders – All Open Deposits Column Stored Value Cards SBO > Sales Transactions > Stored Value Cards Available Column GL Financial Reports

Common Issues Posting to Incorrect GL Accounts Check Default Mapping – Refer to Recommended Default Mapping Chart Store Detail Financial Reports Show Incorrect Store Segment Store Setting – If Copy Options is used, check Store Segment GL Financial Reports

General Ledger