Touchscreen Checkin, Usage and Setup

Checkin Demonstrate everything you can do with checkin at a kiosk Show how to set up Organizations for self-checkin Discuss the settings on the checkin startup page Point you to the hardware list Talk about how to prepare to use checkin

What can I do? Check a Member into an Meeting Add a Visitor to a Meeting Add a new person/family to the database Add other family members to existing families Edit information about a person/family Join a person to an Organization Drop a Member from an Organization Take a picture and upload it to the database

Let’s see how it’s done!

Member labels Security Tag for Parents Same code for all children Date Name Tag Label for Child Same info as Security Tag List of all classes attending

Guest Labels - Parents Same Security Label Location Label

Guest Labels - Child Name Tag for Child Place on Roll Sheets in Class

Let’s look at the changes Meetings created Changes to records – address, phone numbers, etc. Addition of members/visitors New family New family member to existing family Picture

Organization Settings Let’s take a look…

Settings in Organizations with Checkin Settings page  Allow Self Checkin  Allow Non-Campus Checkin  No security label required  Number of Checkin labels  Number of Worker Checkin labels Organization Search page  Birthday Start  Birthday End  Excel spreadsheet to help calculate birthdates based on age

Login Page Login page  Prompt if wrong username, password or URL

Settings Page

More Settings – Early Check in Hours How many hours before the class do you want them to be able to checkin? You would not want a PM class displaying for checkin in the morning.

More Settings - Late Check in Minutes How many minutes after the class starts do you want them to be able to checkin?

Menu Options The menu changes based on the person’s status  Member of an Organization  Visitor to an Organization  No checkin meetings available

Menu - Member Drop this Class Visit another Class Join another Class

Menu - Visitor Join this class Join another class Visit another

Menu - No Meetings Available Visit a Class Join a Class No option to Drop

Prepare for Checkin Communicate, Communicate, Communicate!!! Let parents know what’s coming Enlist volunteers and train them Verify phone numbers  Set up a test kiosk and have parents play with it  If they enter a phone number and it doesn’t find their family, you will know it’s a bad number and can change it Look at traffic patterns – where do people enter How many kiosks do you need  For normal checkin, at least 1 for every 100 people in a 30 minute period  For first-time visitors, a separate kiosk

Hardware Touchscreen monitor and PC (any brand) Label printer (use specific ones from list) OR All in one computer with touchscreen (any brand) Label printer (use specific ones from list) List: Link.bvcms.com/hardware

Checkin Questions, anyone?