Sharing information in the practice Bradley Cheek

Intranets n Make a simple intranet n Put information onto it n Make the information available to others

Intranets - how I got involved Sharing information n Windows help files n HTML n The internet n and eventually the intranet

Why have an intranet? n Where do you keep all your practice information? n Where do you keep your protocols and audit results? n Is your nurse using the same protocol as you or is hers out of date? n Can you actually put your hand on that piece of paper now? n Who is responsible for collating all this, keeping it up to date and making sure it doesn’t get lost?

Why have an intranet? n Up to date n Searchable n Instant n Available to everyone n Safe and secure - backups

So what is an intranet? n Simple - a shared folder n Complex - a web server

So what is an intranet? n Simple - a shared folder

The network Network Neighbourhood Individual workstations I can see some folders on that workstation - how?

Lets make an intranet! Create a new folder on the workstation where you want to keep your intranet

Now the hard bit... Right mouse click …that’s it!

Right mouse click Choose the Sharing... option

Set the properties - sharing Read only or allow write access by all? Click the Shared as option

Voila! A basic intranet! Shared folder

Intranets - organise it n What do I want to put on it?

Intranets - organise it n What do I want to put on it? Practice statistics Practice statistics Minutes of practice meetings Minutes of practice meetings Audit results Audit results Protocols and guidelines Protocols and guidelines Useful journal articles Useful journal articles

Intranets - organise it n What do I want to put on it? n How will the information be accessed?

Intranets - organise it n What do I want to put on it? n How will the information be accessed? Document files Document files

Intranets - organise it n What do I want to put on it? n How will the information be accessed? Document files Document files HTML files HTML files

Intranets - organise it n What do I want to put on it? n How will the information be accessed? Document files Document files HTML files HTML files A mixture A mixture

Intranets - organise it n What do I want to put on it? n How will the information be accessed? n How do I actually do it?

Using HTML n Keep it simple to start with n Keep it logical n No expensive software needed n No knowledge of HTML needed The index page provides links to other pages

Designing the index page

Adding a link

The index page with links

The index page HTML code

Absolute vs relative links Absolute link \\Anne\intranet\leaflets\scabies.htm Relative link from index page located in Anne\intranet leaflets\scabies.htm

An intranet index page

Intranet-iquette n Make sure someone is in charge n Keep the directory structure logical n Keep the content up to date n Promote it to the PHCT training in use notify of updates notify of updates ask for additions to content ask for additions to content be patient - this is a new way of working be patient - this is a new way of working

So what is an intranet? n Simple - a shared folder n Complex - a web server

Web folders

Adding a web folder

So what about the internet? n Web space n A program to upload to that webspace n Some web content Who is the information for? Who is the information for? Keep it simple to make access easy Keep it simple to make access easy n A system for keeping it up to date

Where can I get more info? n n See what others have done Internet Internet Local practices Local practices Books and computer magazines Books and computer magazines RTFM RTFM