2014 IEEE Asia- Pacific Committee Meeting IEEE Region 10 Student/GOLD/WIE Congress 2013 Report Name: Om Perkash Committees: SAC, GOLD, WIE March 1, 2014 Kuching, Malaysia

Group Photo

IEEE Region 10 SAC/WIE/GOLD Summary o The congress was organised on July 11-14, 2013 at Taj Krishna hotel Hyderabad – first time in a hotel o Registration fees was subsidized at USD $150 o There were 200 participants for the congress with more 107 participants outside India o All international student participants were given free Aakash tablet (Thanks to Mike Lightner, 2006 President) o The participation from India was un-even, some Sections had 90 registrations and other Sections were chased for participation (Pune, Bombay, Delhi, Gujrat) o It was shared accommodation and delegates were provided with good quality food

IEEE Region 10 SAC/WIE/GOLD Summary o Good representation from IEEE HQ and Region 10 (4 Presidents and several coordinators from R10) o Good non-IEEE representation such as Prof. D B Pathak from IIT Bombay, Prof. Ram Gopal Rao o Special newsletter will be published in Q1, 2014 o Positive Feedback was received from the several delegates o Due to visa issues, 10 delegates couldn’t make it to the congress o Section still has not closed the finances. R10 is waiting for their response

Few Snapshots

Registration Highlights o 33 Sections out of 52 sections from Region 10 were represented o Turkey Section from Region 8 was also represented o Sections with more than 3 volunteers Section# of participants Bangladesh24 Kerala18 Madras13 Sri Lanka11 Bangalore10 Islamabad9 Karachi9 Section# of participants Delhi6 Malaysia6 Victorian6 Tokyo4 Bombay4 Lahore4 Seoul4

Program Highlights o Volunteering and Opportunities for Impact by Dr. Peter Stacker o Educational Activities and IEEE HKN – Prof. Mike Lightner o IEEE Technical Activities – Prof. Roberto D- Marca o Reasons to be Proud to be an IEEE Member -Prof. Moshe Kam o IEEE Region 10 Overview – Prof. Toshio Fukuda o IEEE and IEEE MGA an Overview – John Day o IEEE Presidential Forum (4 Presidents) o Presentation by R10 Coordinators (SAC, GOLD, WIE) o Awards night & Multi-cultural night o Leadership Workshop by Dr. Darrel Chong o Discussion Forum (Geographical) o Humanitarian Technologies and Activities – Prof. Kam

Learnings / Future Recommendations o A congress must be awarded at least one year in advance. 6 months are not enough for good quality congress o Section must sign a MoU with the Region 10 for the congress to properly handover o Reports, Feedbacks for the congress o Budget, Finances, expenses for the congress o There should be good balance for sponsorship between Industry + IEEE o A detailed guide should be provided to the congress organisers and strict timeline should be provided o Congress combined with Region 8 in 2017 (Join effort and special celebration for IEEE R10) o Congress every year (not bi-annual)

IEEE Region 10 SAC/WIE/GOLD Expenses (Not Audited) ExpensesAmount (US$) Accommodation + Food at Taj Krishna$40, 698 Local Travel$281 Website$161 Banners$241 Awards$806 Delegate Kit$228 Operational Expenses$1,407 Misc Expenses$2, 505 Total$46,327 o Original budget presented was USD $ 53,000

IEEE Region 10 SAC/WIE/GOLD Income (Not Audited) IncomeAmount (US$) IEEE HQ + Societies$22,906 IEEE Region 10$8,782 Cash Registration$3, 852 Signure Technologies$9, 135 SHAFNA P $1,612 IT Demo$909 Total$47,200 o Original budget presented was USD $ 52,000 o Surplus of USD $872 o $3,000 Sponsorship generated from industry which was expected to be USD $15,000 ($12,000 less than target)

Few More Snapshots

Call for 2015 IEEE Region 10 Student/YP/WIE Congress 2015 o A congress must be joint (Student, YP, WIE) o The congress will be organised in June / July 2015 o Participation is expected to be around 200 o The congress must be organised by IEEE Section in conjunction with Student branch / affinity groups and Section will sign a MoU with IEEE Region 10 o Section must financially support the event o IEEE Region 10 will provide USD $10,000 as seed money. o Congress will be 4-day event (3 nights) o Section must generate industry sponsorship and shouldn’t completely rely on support from IEEE o Registration fees should not be more than USD $150

Thank You! Any Questions?