Application and Interviewing Suggestions for California Community College Faculty and Academic Administrative Positions Presented by Diane Clerou Dean of Human Resources State Center Community College District

2 Topics  1 st Workshop – 10am and 1pm –Application Process –Interviewing Suggestions  Second Workshop – 11am –Minimum Qualifications and Equivalencies

3 Application Process  Review the position announcement  Is this the position you want?  Do you have the education and experience required for the position?  Are you willing to live in that area of the state?  Is this location the right place for you and whomever or what ever you need to consider?

4 Application Process  Use the position announcement to set up a plan to ensure all of your documentation gets in ON TIME! –Deadlines are NOT suggestions –All documents MUST be in by the deadline listed on the position announcement –Use checklist and setup timeline –Your fax MUST be received prior to the date and time of the deadline

5 Application Process  Read each position announcement carefully as the required documents may vary greatly from one district to another, and from one division to another within the same district  For EVERY document you submit make sure it is NEAT, NO SPELLING ERRORS, NO PUNCTUATION OR GRAMMATICAL ERRORS

6 Application Process  Typical documents required for a complete application packet: –Application –Letter of Application or Letter of Interest –Resume or placement file –Letters of Recommendation –References –Transcripts

7 Application Process –Application:  Answer every question on the application  Type it or print it very neatly  This application and your entire application packet is a reflection of your personality and professionalism

8 Application Process  Letter of Interest (aka Letter of Application) –Your education and experience and how they meet the requirements –If you do not meet min. quals. state your argument for equivalency (and complete any form) –Address every duty listed on the position announcement that you have experience with, or state how you believe other experience or education have prepared you to perform that duty

9 Application Process  Resume and/or placement file –UPDATE everything! –Revise your resume when applying for different types of jobs  Selection committee members are not impressed when a candidate uses one letter of interest or one resume for all jobs

10 Application Process  Letters of Recommendation –Make sure your letters are no older than the position announcement stipulates  Example: 1 year old – 3 years old –If letters are not NEW, call the letter writer and let him/her know you are sending their letter again, where to, how you are qualified for this position –Make sure he/she still supports your job search

11 Application Process  References –Make sure their contact information is accurate  Name, phone number, address, title –Call them and make sure they know where you are applying, why you are qualified –Make sure they still support your job search –Highly likely your references and letter writers will be contacted so be SURE they positively and unequivocally support you!

12 Application Process  Transcripts: –Unofficial copies are fine to complete your application packet unless the position announcement specifies “official” –Make sure copies are clear –Official transcripts are required once you are offered a position

13 Application Process  Degrees acquired outside of US must have evaluation service assessment  Meet the deadline

14 Application Process  Have someone proof read EVERYTHING before you send it in  Have the proof reader check your documentation against the position announcement to ensure you addressed everything

15 Application Process  Be accurate with dates, times, places and names  Provide enough detail to sell yourself and get you through the paper screen –HR will screen for:  Completeness of the application packet  Minimum qualifications: educ and experience  If you are not certain you meet the min. quals then complete the EQUIVALENCY PETITION

16 Application Process  The division or department selection committees will screen for: –Completeness –Neatness of application packet –Recency of information –Education, experience, equivalency –Fit with needs of department

17 Interviewing Suggestions  Prior to interview visit college site  Talk to people in and outside of the district  Be aware of the District’s/College’s/Division’s mission statements, vision statements, culture  Research District’s/College’s/Division’s/ local community’s demographics, and major industry for the area  Infuse this info into your interview

18 Interviewing Suggestions  Make up sample questions using the position announcement –Practice answering those questions while looking in the mirror  If you have to do a teaching, counseling or any other kind of demonstration as part of the interview process, PRACTICE IT! –Teaching demonstrations – might use the selection committee as the students; give handouts – PREPARE!

19 Interviewing Suggestions  Know yourself so you can sell yourself  What are your values, cultural experiences which will be an asset for this position  Be clear on the education and experience you have that prove you can do the job  Be clear on what you can bring to the students/department/college to improve it

20 Interviewing Suggestions  Promoting diversity in the workplace remains a legal obligation for CCC’s  Title 5 section 53024(a)(2) and Educ. Code  Mandate Districts hire faculty and administrators who demonstrate sensitivity to and understanding of the needs of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of students. –There is a question on the application and there will be a question in the interview on this subject.

Minimum Qualifications and Equivalency for Faculty and Administrators Presented by Diane Clerou Dean of Human Resources State Center Community College District

22 Minimum Qualifications (MQ’s)  Assembly Bill 1725: – set minimum standards for faculty and educational administrators in Calif. community colleges –Abolished credential system –Replaced with MQ’s  Some require MA  For those with no MA required: AA + 6 yrs., BA + 2 yrs., OR  Equivalency

23 Minimum Qualifications  What are MQ’s? –Established and revised by agreement between Academic Senate of CCC’s and the Board of Governors of CCC’s –Set the floor for education and experience –Districts have hiring authority but must adhere to MQ’s when establishing hiring criteria  May exceed MQ’s but not require less

24 Equivalencies  Title 5 section allows a District to hire a person who possesses qualifications different from, but equivalent to, those listed on the disciplines list, according to criteria and procedures agreed upon by the Academic Senate and representatives of the Board of Trustees.

25 Equivalencies –Equivalency committees comprised of faculty and administrators; ratio set in agreement  Ex: FCC has 2 faculty from each division; 2 administrators (HR ex-officio) –Allows for local decision making

26 Equivalencies  Used to be equivalencies by course, now can only be by discipline  Each district has its own equivalency form –Due by application filing deadline –“If in doubt – fill it out” –Forms available on-line or ask HR Assistant

27 Minimum Qualifications  MQ’s also apply to: –Health services professionals –Non-credit instructors –Apprenticeship instructors –DSP & S personnel (Disabled Special Programs and Services) –EOPS personnel (Extended Opportunity Programs & Services –Learning assistance and tutoring coordinators and work experience coordinators

28 Minimum Qualifications  A degree that is more advanced than the one listed (and is in the appropriate field) will satisfy the requirements. –Example: if the MQ is a Master’s in psychology, a Ph.D. in psychology will also satisfy the requirement

29 Minimum Qualifications  Title 5 section states, “All degrees and units used to satisfy minimum qualifications shall be from accredited institutions…”  “Accredited” means a “postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.”

30 Minimum Qualifications  Title 5 section “In addition to other minimum qualifications…a faculty member …shall include a current, valid certificate to work or a license to practice in California, whenever the instructor’s possession of such a certificate or license is required for program or course approval, or when current occupational certification is essential for effective instruction…” –Ex: Calif. RN license; Calif. CPA

31 Minimum Qualifications  Examples of MQ’s: –History: Master’s in history OR Bachelor’s in history AND Master’s in political science, humanities, geography, area studies, women’s studies, social science, or ethnic studies OR the equivalent

32 Minimum Qualifications  Examples of MQ’s: –Business: Master’s in business, business management, business administration, accountancy, finance, marketing, or business education OR Bachelor’s in any of the above AND Master’s in economics, personnel management, public administration, or JD or L.LB degree OR Bachelor’s in economics with a business emphasis AND Master’s in personnel management, public administration, or JD or LL.B degree OR the equivalent.

33 Minimum Qualifications  Exceptions to MQ’s: –Ethnic Studies: Master’s in the ethnic studies field OR the equivalent OR See Interdisciplinary Studies –Interdisciplinary Studies: Master’s in the interdisciplinary area OR Master’s in one of the disciplines included in the interdisciplinary area and upper division or graduate course work in at least one other constituent discipline

34 Minimum Qualifications  Comprehensive list of Minimum Qualifications for Faculty and Administrators in California Community Colleges at – s%20Creds/min%20_quals%20_rev_Jan pdf s%20Creds/min%20_quals%20_rev_Jan pdfhttp:// s%20Creds/min%20_quals%20_rev_Jan pdf