WINDING UP PHASE CCL L. PACCAUD

OPERATIONAL COMMON COSTS : Preparation OctNovDecJanFebMarAprMayJunJulyAugSepOctNovDecJan Active phase IOCFOC ENDEND CMC COUNCIL DECISION Raise into power End of phase HAND-OVERHAND-OVER Preparatory phase : Annexe 2 : - transport, lodging, civilian hires incremental costs. - MEDEVAC => Administrateur = authorising officer Winding up phase : Annexes 1 & 4 : - End of OpCdr’s direct responsibilities - J8 section to be enhanced - Administrator = authorising officer Active phase : Annexe 3 : - Common costs list, - OPCDR = authorising officer OP LAUNCHING OPLAN

A T H E N A 3 END OF OPERATION TWO PARTS 1. End of active phase: There is still an OpCdr, who is the authorising officer 2. Winding up phase: The OpCdr has left office

A T H E N A 4 1. END OF ACTIVE PHASE J8’s tasks, primarily in theatre: A)Settle the bills and claims in theatre Pay all invoices in theatre before leavingPay all invoices in theatre before leaving Get a receipt for each payment as usualGet a receipt for each payment as usual Get a certificate from each supplier that no debt leftGet a certificate from each supplier that no debt left Settle claims which are FHQ’s responsibilitySettle claims which are FHQ’s responsibility

A T H E N A 5 J8’s tasks (continued): B) Equipment and infrastructure bought with ATHENA’s funds DECISION BY SPECIAL COMMITTEE « Final Destination »: SellSell Repatriate and storeRepatriate and store Or give (to local authorities …)Or give (to local authorities …) →Make proposal early enough, before repatriation starts  Where inventories are useful! →Recover equipment before FHQ/Forces leave theatre →Store it provisionally →Sell, give or repatriate as decided by Special Committee 1. END OF ACTIVE PHASE

A T H E N A 6 C) Leave the premises in theatre possibly: negotiate repairs / taking into account works donepossibly: negotiate repairs / taking into account works done get landlord / local authorities to agree that no debt leftget landlord / local authorities to agree that no debt left → where the initial inventory of fixtures useful → where the initial inventory of fixtures useful Accounts D) Accounts draw the FHQ’s accountdraw the FHQ’s account send remaining funds back and close bank accountsend remaining funds back and close bank account 1. END OF ACTIVE PHASE

A T H E N A 7 1. END OF ACTIVE PHASE Conclusion: MORE WORK FOR J8 IN THEATRE TOWARDS THE END OF AN OPERATION THAN DURING THE OPERATION →J8 section should be reinforced, not weakened →J8 personnel in theatre must be last to leave and should be reinforced towards the end →Must be foreseen in Force Generation Process / Rotation plan

A T H E N A 8 END OF OPERATION TWO PARTS 1. End of active phase: There is still an OpCdr, who is the authorising officer 2. Winding up phase: WhenWhen Which costsWhich costs TasksTasks

A T H E N A 9 2. WINDING UP PHASE WHEN? When the OpCdr has left office (when the Joint Action on the operation has been repealed)  The Administrator is the authorising officer again He may delegate, e.g. to the former J8sHe may delegate, e.g. to the former J8s

A T H E N A WINDING UP PHASE WHICH COMMON COSTS? 1. ANNEX IV to the Council Decision « Costs incurred for finding the final destination for the equipment and infrastructure commonly funded for the operation.« Costs incurred for finding the final destination for the equipment and infrastructure commonly funded for the operation. →costs to transport, store, clean, sell the equipment bought in common Incremental costs of drawing up the accounts for the operation … »Incremental costs of drawing up the accounts for the operation … » →same costs for OHQ and FHQ as during active phase (administration, transport, mission expenditure →same costs for OHQ and FHQ as during active phase (administration, transport, mission expenditure …) 2. ANNEX I to the Council Decision Mission expenditure for submitting the accountsMission expenditure for submitting the accounts Indemnities for damagesIndemnities for damages Storage of equipment bought in commonStorage of equipment bought in common

A T H E N A WINDING UP PHASE J8’s tasks, primarily at OHQ: A)Settle the bills and claims Pay all outstanding invoicesPay all outstanding invoices Get a receipt for each payment as usualGet a receipt for each payment as usual Get a certificate from each supplier that no debt leftGet a certificate from each supplier that no debt left Settle claims which are EU’s common responsibilitySettle claims which are EU’s common responsibility →The necessary carryovers, budget, etc. must have been obtained in advance

A T H E N A WINDING UP PHASE J8’s tasks, primarily at OHQ: B) Equipment and infrastructure bought with ATHENA’s funds Apply Special Committee’s decisionApply Special Committee’s decision Accounts C) Accounts draw the accounts for the entire operationdraw the accounts for the entire operation annual accounts + quaterly reportingannual accounts + quaterly reporting send remaining funds back and close bank accountsend remaining funds back and close bank account

A T H E N A WINDING UP PHASE J8’s tasks, primarily at OHQ: D) Remain available For ATHENA’s accountantsFor ATHENA’s accountants For ATHENA’s auditorsFor ATHENA’s auditors For ATHENA’s Special CommitteeFor ATHENA’s Special Committee

?