Metropolitan Council Environmental Services A Clean Water Agency Foundation Drain & Service Line Rehabilitation Grant Program Update Kyle Colvin, Assistant Manager, Engineering Services Presented to the Environment Committee June 9, 2009

2 Presentation Outline 1.Background 2.Participating Communities 3.Claim Submittal Process 4.Claim Processing 5.Participating Community Reimbursement 6.Program Status 7.Public Feedback

3 Background Local communities request for financial assistant to help defray cost of private foundation drain disconnects Funding source: MEP Grant Program unspent funds ($700,000) Program presented to Environment Committee in July 2007 with start date of January 1, 2008.

4 Background, cont. Jan. 1, 2008: Foundation Drains Grant Program initiated (50% with $1,000 cap) Oct. 1, 2008:Grant program expanded to include service line rehabilitation (50% with $2,000 cap) $521,802:Amount reimbursed through April 2009 $178,198:Amount remaining in program budget

5 Eligibility Requirements Served through Regional Disposal System — Billed for wastewater services directly by MCES Currently identified as having an excessive I/I reduction goal and part of the Council’s Regional I/I mitigation program Application for participation — Resolution allowing staff to apply — MCES surcharge community

6 Participating Communities All Participating CommunitiesActive Participating Communities Chaska Golden Valley Lauderdale Maple Plain Maplewood St. Paul Waconia West St. Paul Golden Valley Maple Plain St. Paul West St. Paul

7 Claim Submittal Process (City) Requirements — Monthly claims submitted within 30 days of end of month in which expenses are incurred — Claims must include: – Invoice – Inspection report – Address where work occurred – Signed certification by City representative as to the accuracy of the claim and information submitted Schedule — Monthly – Most claims submitted within 10 working days after close of previous month

8 Claim Processing (Council) Review of each reimbursement claim and supporting documentation for determination of eligibility — Private system only — I/I mitigation Schedule — Reimbursement sent to community within 30 days of receiving reimbursement claim

9 Program Reimbursement History

10 Participating Community Reimbursement (through April) Golden Valley:$62, % Maple Plain:$16, % St. Paul: $176, % West St. Paul: $266, %

11 Participating Community Reimbursement Reimbursed Total Cost Golden Valley$62,397$150,936 Maple Plain$16,154 $40,984 St. Paul $176,881$531,695 West St. Paul $266,370$734,878 Totals $521,802 $1,458,493 Average cost of service rehab: $5,000 Average cost of foundation drain disconnect: $2,100

12 Program Status Program at or near completion $63,729:Nov. ’08-March ’09 monthly claim average $157,820:April ’09 claim $178,197:Remaining budget balance $160K-$180K:Expected May claims Balance of remaining funds exhausted with May 2009 claims

13 Community & Public Feedback Comments from participating communities — Continuation established and program now that local programs are progressing — Simplicity of program — Larger participating communities drawing most of the program funding Comments from general public — Good program during tough economic times — Lack of funding for work scheduled but not yet completed due to contractor availability

14 Questions