Organising, Planning and Running Events Michael Foreman Head of External Relations ABPCO

SESSION B Event Management

Event Managment Procurement, Understanding the Supply chain - Negotiating with venues and suppliers Venue and accommodation search and selection Tools and resources Event technology, Web and applications Project management, Creating schedules and project implementation The role of social media Speaker recruitment and management Registration processes and procedures Support staff selection and training On site Supplier & Venue management Delegate/attendee service

Procurement, Understanding the Supply chain - Negotiating with venues and suppliers -Buyers Market -Make yourself known -Network -Associations, groups and Forums -Ask and you will receive

Hotels CVB Venue PLANNER Agencies Service Providers Help is at hand!

Venues HotelsSporting VenueAcademic Venues Convention CentresConference CentresUnique Venues Suppliers CaterersSignage/PrintingAV and Production Technology Exhibition and Conference Services Exhibition and Conference Supplies Agencies PCO’sVenue FindersCorporate AgenciesCreative AgenciesPR and Advertising Support and Resources Professional Associations Trade AssociationsConvention BureausPublishersOnline Communities

City Conference Bureaus

Venue and accommodation search and selection Venue Finding Process Hotel Procurement Site inspections Venue finding services – Should I pay? Resources

Project Management, Creating Schedules and project implementation

Project Plan

Event Documentation Budget Project Plan Marketing Strategy Schedules – Signage – AV – Staffing – Catering Function Sheets Joining Instructions

Event Technology and web applications Websites Registration and ticketing Engagement tools – Pre Event – Onsite – Post Event Capture and Preserve

Event Websites

Online Registration

Event Apps

The Role of Social Media What should I use? Set objectives Plan strategy Dedicate resource Measure, Pivot, Assess, Pivot Continue the conversation

Speaker recruitment and management Content is King Recruitment and Sourcing of Speakers VIP treatment Engagement and interaction opportunities Feedback

On Site Supplier and Venue Management The work is not over when you arrive on-site Staff and Supplier Briefing Daily or twice daily feedback and refresh Don’t be afraid to act Look and See, hear and listen

Delegate and Attendee Service TNT’s Your Delegates are your customers Your speakers are an extension of your offering Your suppliers are an extension of your organisation

DESIGN YOUR OWN EVENT Training Exercise

QUESTIONS, COMMENTS, ADVICE in uk.linkedin.com/in/michaelsforeman w michaelforeman.co.uk m +44(0)