GT ARTS April 2011

Session Outline What is End of Session? Assessment Periods What is an ART? GT ARTs (when to apply, what each ART does, BIRMS auto-calculation) ARTs for non-standard programmes

What is End of Session? Processing of examination results (marks and progress decisions) When the Exam Board meets end of a student’s programme year end of the taught modules after dissertation marking Typical full-time Masters May/June – end of taught module assessments September – end of taught module re-assessments October – end of programme following dissertation submission

Assessment Periods (1) Period of the academic year in which modules are assessed, marks are recorded and a Board of Examiners recommendation is made

Assessment Periods (2) Three Assessment Periods in BIRMS: Main Supplementary PGT Dissertation

Assessment Periods (3) Main Assessment Period For standard GT, this is the main examination period in May/June. The first assessment opportunity for a module Second sit opportunity for modules with Re-sit, Repeat and First Sit status, ‘carried’ from the previous academic year

Assessment Periods (4) Supplementary Assessment Period This is the re-assessment period, usually in August/September. May have separate Exam Board or combined with final award Board in October The second (and normally final) assessment opportunity for a module First sit opportunity for students with mitigation

Assessment Periods (5) PGT Dissertation Period For Postgraduate Taught Dissertations only All dissertation marks – not predicated on time of year Normally in October

What is an ART? ART stands for Academic Review Type Progress decision Exam Board recommendation/decision Code representing the progression and award recommendation made by a Board of Examiners

ART A – Proceed (1) USE FOR STUDENTS Part-time, who are not in the final year Who have passed all their modules Who do not have any re-sits to take Who will be continuing on the same programme of study

ART A – Proceed (2) WHAT DOES IT DO? Creates a new General Student Record in the next academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to year 2 Releases their marks so they are viewable on the my.bham portal Allows them to re-register online

ART A – Proceed (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for Part-time programmes and students not in final year  Supplementary for Part-time programmes and students not in final year

ART B - Successful Completion (1) USE FOR STUDENTS Who are in their final year Who have successfully completed the requirements of their programme Who will be awarded the qualification for which they are registered

ART B - Successful Completion (2) WHAT DOES IT DO Changes their status to Leaver Gives them a leaving date and reason for leaving (Successful Completion) Changes their Degree status to Completed so that they can graduate/receive certificate Auto-calculates in BIRMS

ART B - Successful Completion (3) BIRMS AUTO-CALCULATION All non-excluded modules must have a mark and a recommendation Checks whether the student is in a graduatable year Checks the number of attempted credits Checks the number of achieved credits at the correct level Calculates Overall Weighted Mean Mark

ART B - Successful Completion (4) BIRMS AUTO-CALCULATION (continued) Checks the number of achieved credits in taught modules (Masters programmes) Calculates Taught modules Weighted Mean Mark (Masters programmes) Calculates Dissertation module(s) Weighted Mean Mark (Masters programmes)

ART B - Successful Completion (5) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN? ART must be used in PGT Dissertation only for MASTERS programmes ART can be used in Main or Supplementary for Non-Masters GT or CPD programmes (PGCert, PGDip, GDip, GCert, BPhil, AdCert, UCert, UDip)

ART C – Review CHECK WITH STUDENT RECORDS

ART D – Proceed with Outstanding Requirements (1) USE FOR STUDENTS Part-time, who are not in the final year Who have re-sits to take, either in the Supplementary Assessment period or during the next academic year Who will be continuing on the same programme of study

ART D – Proceed with Outstanding Requirements (2) WHAT DOES IT DO? Creates a new General Student Record in the next academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to year 2 Registers them for re-sits or sits either in the Supplementary Assessment period or during the next academic year Released with ‘SE’ module recommendations, will register student on the appropriate centrally timetabled ‘A’-code assessment Releases their marks so they are viewable on the my.bham portal Allows them to re-register online

ART D – Proceed with Outstanding Requirements (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for Part-time programmes and students not in final year  Supplementary for Part-time programmes and students not in final year

ART F – Withdraw (1) USE FOR STUDENTS Who have insufficient credits/weighted mean to be awarded or continue their programme of study Who have used up all their re-assessment opportunities for their failed modules Who do not have enough credits to be awarded an alternative (lower) qualification

ART F – Withdraw (2) WHAT DOES IT DO? Changes their status to Leaver Gives them a leaving date and reason for leaving (Academic Failure) Changes their Degree status to NO (Non- Successful) Releases their marks so they are viewable on the my.bham portal

ART F – Withdraw (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for all programmes  Supplementary for all programmes  PGT Dissertation for Masters programmes only

ART G – Award Alternative Qualification (1) USE FOR STUDENTS Who have insufficient credits/weighted mean to be awarded or continue their programme of study Who have used up all their re-assessment opportunities for their failed modules Who have enough credits & weighted mean to be awarded an alternative (lower) qualification

ART G – Award Alternative Qualification (2) WHAT DOES IT DO? Changes their status to Leaver Gives them a leaving date and reason for leaving (Alternative Qualification) Changes their Degree Congregation status to CO (Completed) Allows for qualification certificate to be issued Releases their marks so they are viewable on the my.bham portal

ART G – Award Alternative Qualification (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for all programmes  Supplementary for all programmes  PGT Dissertation for Masters programmes only

ART I – Satisfied Taught Requirements (1) USE FOR STUDENTS Masters programmes only BIRMS AUTO-CALCULATION  Who have gained credit in at least 80 credits at Level M  Who have weighted mean mark in taught modules of at least 50%  Who have all module marks 40% or more  Who have no further re-sit or sit opportunities outstanding (Main Assessment Period)

ART I – Satisfied Taught Requirements (2) WHAT DOES IT DO? Releases their marks so they are viewable on the my.bham portal

ART I – Satisfied Taught Requirements (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for Masters programmes only  Supplementary for Masters programmes only

ART J – External Re-sit (1) USE FOR STUDENTS Who have insufficient credits/weighted mean to be awarded the qualification they are registered for Who have Sits or Re-sits to be taken in the next Academic Year Masters students who have an extension or are required to re-submit their dissertation (used in PGT Dissertation assessment period)

ART J – External Re-sit (2) WHAT DOES IT DO? Moves the student into the next academic year Changes their status to External Re-sit Does not update their programme year Registers the student for their failed/outstanding modules in the next academic year with Re-sit (RS) or Sit (ST) status Releases their marks so they are viewable on the my.bham portal Does not allow students to re-register online Will have visa implications for Visa National students

ART J – External Re-sit (2) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for all programmes  Supplementary for all programmes  PGT Dissertation for Masters programmes only

ART K – Internal Repeat (1) USE FOR STUDENTS Who have insufficient credits/weighted mean to be awarded the qualification they are registered for Who will be required to Repeat taught module(s) as a first or second attempt in the next Academic Year Masters students will need to repeat the dissertation module as a first or second attempt (used in PGT Dissertation assessment period)

ART K – Internal Repeat (2) WHAT DOES IT DO? Moves the student into the next academic year Changes their status to Expected to Re-register Does not update their programme year Registers the student for their failed modules in the next academic year with Repeat (RP) or Sit (ST) status Releases their marks so they are viewable on the my.bham portal Allows students to re-register online

ART K – Internal Repeat (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for all programmes  Supplementary for all programmes  PGT Dissertation for Masters programmes only

ART N – Transfer to Masters, Proceed to Dissertation (1) USE FOR STUDENTS Currently registered on PGDip programmes Have satisfied the taught requirements Have requested to continue onto the Masters programme

ART N – Transfer to Masters, Proceed to Dissertation (2) WHAT DOES IT DO?  Transfers them onto the Masters programme  Releases their marks so they are viewable on my.bham portal  Will update their fee record  If student is not currently in the final year of the Masters programme will also: –Create a new General Student Record in the next academic year if student not already on final year –Change their status to ER in the next academic year if not already on final year –Updates their programme year, e.g. from Year 1 to Year 2 –Allows them to re-register online

ART N – Transfer to Masters, Proceed to Dissertation (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for PGDip programmes only  Supplementary for PGDip programmes only

ART P – Proceed to Dissertation with Low Credit (1) USE FOR STUDENTS Full-time Masters or PT Masters in final Year Have not satisfied the taught requirements for the Masters programme Have no further opportunities of re- assessment in failed credits Will continue with dissertation but will only be eligible for an alternative (lower) award

ART P – Proceed to Dissertation with Low Credit (2) WHAT DOES IT DO? Releases their marks so they are viewable on the my.bham portal

ART P – Proceed to Dissertation with Low Credit (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for Masters programmes only  Supplementary for Masters programmes only

ART S – Proceed to Dissertation with Outstanding Requirements (1) USE FOR STUDENTS Masters programmes only  Who have gained credit in at least 80 credits at Level M  Who have weighted mean mark in taught modules of at least 50%  Who have all module marks 40% or more  Who wish to take up re-assessment or sit opportunities in the Supplementary assessment period  Use in Main Assessment Period only

ART S – Proceed to Dissertation with Outstanding Requirements (2) WHAT DOES IT DO? Registers them for re-sits or sits in the Supplementary Assessment period Released with ‘SE’ module recommendations, will register student on the appropriate centrally timetabled ‘A’-code assessment Releases their marks so they are viewable on the my.bham portal

ART S – Proceed to Dissertation with Outstanding Requirements (3) WHICH ASSESSMENT PERIOD IN BIRMS CAN IT BE USED IN?  Main for Masters programmes only  Supplementary for Masters programmes only

ARTS for non-standard programmes (e.g. Non-Standard Start Dates and programmes with multiple Exam Boards)

ART V – Continue NSSD (1) USE FOR STUDENTS  Who have a non-standard start date  Who must be moved into the next academic year in order to re-register and retain access to University facilities, before an Exam Board decisions is made on the student’s progress

ART V – Continue NSSD (2) WHAT DOES IT DO?  Moves the students into the next academic year  Updates their status to Expected to Re-register  Does not update their programme year  Allows them to re-register online  Does not ‘lock’ the Assessment Period in BIRMS so a subsequent ART can be entered once an Exam Board recommendation has been approved.  Does not auto-calculate in BIRMS

ART W – Release Marks (1) USE FOR STUDENTS  Who have marks for some but not all of their modules in the current academic year  Whose marks have been approved by an Exam Board  Who have not yet completed the requirements of their programme year, so no decision can be made on their progress

ART W – Release Marks (2) WHAT DOES IT DO? Registers the student for supplementary assessments for any failed modules Does not move the student into the next academic year Does not update their programme year Does not change their student status Does not allow them to register online Releases their marks so they are viewable on the my.bham portal Does not ‘lock’ the Assessment Period in BIRMS so a subsequent ART can be entered once an Exam Board recommendation has been approved

ANY QUESTIONS?