Pre-meeting Announcements Sections to go see Betty Leonhard Fill out CLCC Leadership Audit– to be collected at end of meeting

Region H Collegiate Meeting Debra Lin and Kristina Kremer

Roll Call H050Bradley University H051Detroit Mercy, University of H052Evansville, University of H053Kettering University - A Section H054Illinois at Urbana-Champaign, University of H055Illinois at Chicago, University of H056Illinois Institute of Technology H057Iowa, University of H058Iowa State University H059Lawrence Technological University H060Marquette University H061Michigan-Ann Arbor, University of H062Michigan at Dearborn, University of H063Michigan State University H064Michigan Tech University H065Milwaukee School of Engineering H066Minnesota, University of H067North Dakota, University of H068North Dakota State University H069Northwestern University H070Notre Dame du Lac, University of H071Oakland University H072Purdue University, West Lafayette H073Purdue University, Calumet H074Purdue University, Indianapolis H076Southern Illinois University - Carbondale H077Trine University H078Wayne State University H079Western Michigan University H080Wisconsin-Madison, University of H081Wisconsin-Milwaukee, University of H082Wisconsin-Platteville, University of H083Valparaiso University H084St. Cloud State University H085Northern Illinois University H086Indiana Purdue University, Fort Wayne H087Minnesota State University, Mankato H088South Dakota State University H089Rose-Hulman Institute of Technology H090Lake Superior State University H091St. Thomas, University of H092Indiana Institute of Technology H093Grand Valley State University H095Kettering University - B Section H096Wisconsin, Stout, University of

Collegiate Leadership Introductions Region Collegiate Representative (RCR) Kristina Kremer and Debra Lin Region Collegiate Communications Editor (RCCE) Claire Rydeen Region Collegiate Senator (RCS) Allison Machtemes Kristina Kremer Debra Lin Claire Rydeen Allison Machtemes

Individual Awards Submission Deadline: March 31, 2011

6 Awards given out Free National Conference Registration $250 travel stipend to National Conference Free Celebrate SWE Banquet Ticket Collegiate Member Award

Outstanding Faculty Advisor Award

Outstanding SWE Counselor Award

Outstanding Collegiate Section Award

Section Awards

Region H Blog

Region Blogs Subscribe! Blog breakdown Best Practices Resources Hot Topics, About SWE, etc.

Senate Report Christine Cabrera, Diane LaFortune, Allison Machtemes

Orlando Conference Review Approved 2 special senators Clarified member voting grades Added Senate Committee Chair for Board eligibility Adopted SWE Code of Conduct Allowed collegiate candidates to run for Region, Professional, and MAL officer positions Updated Senate Speaker eligibility Made the collegiate director on the BOD a permanent position with voting rights. Page 14

Up Next February 11 – Annual Strategic Planning Review February 12 – Senate face-to-face meeting Motion S1114 – Creation of Senate Secretary Motion S1111 – Senate Procedures Update Mega Issues Discussion March Conference Call Discussing communication with constituents Page 15

Senate Feedback Activity Purpose FY11 Goal to provide increased to feedback BOD from constituents SWE programs and services feedback selected as pilot topic. Themes Face-to-face interactions are extremely valued. Some programs and services ranked low because members were not aware that these services were available Better communications around the value of certain services may increase member awareness. Many services ranked low because they were difficult to use, even if the service itself was useful. The number of modes of communication (E-blasts, blogs, s, etc.) can be overwhelming Next Steps Consider integration of Senate feedback into Program and Services Assessment New topics need more up front clarification for purpose and intent

SWE Ethics Code of Conduct & Code of Service

Purpose & Agenda Background Introduce Code of Conduct and Code of Service Benefits (to SWE and our members) Next Steps Page 18

Background on the Code A gap was identified; SWE did not have a written code of conduct. Standard practice for most similar organizations. Document was approved in FY10 and added to SWE bylaws at WE10. Defines fiduciary responsibilities for SWE leaders. Includes policy against harassment. Created a procedure for handling complaints or disputes. Created an ethics committee. Page 19

20 Ethics / Code of Conduct If a officer has, appears to have, or believes she may have a conflict of interest s/he will recuse herself… I will exercise the powers of my office and fulfill my responsibilities in good faith and in the best interest of SWE… Duty of Loyalty Duty of Obedience Duty of Care Zero tolerance toward intentional or unintentional discrimination… All members commit to ethical, businesslike, and lawful conduct… Code of Conduct Policy Against Harrass- ment Conflict of Interest Code of Service ETHICS

Member Code of Conduct Applies to all levels of membership Policy against harassment Process for addressing complaints and disputes involving SWE members Ethics Committee Procedure for review of SWE member conduct Page 21 When you represent SWE, you are an extension of the Society

Leadership Code of Service Applies to all elected and appointed positions Confidentiality Due diligence and dedication on behalf of SWE Financial responsibility Personal conduct Mutual respect Page 22 Duty of Loyalty Duty of Care Duty of Obedience

Benefits As a SWE leader; Guidelines for behavior when acting on behalf of SWE As a SWE member; Commits members to conduct consistent with SWE’s core values. Safeguards the Society’s reputation Reinforces SWE’s culture and core values.

Next Steps Where to find the documents Policies SWE - Member's Code of Conduct final 2010 SWE - Leader Oath of Office final 2010 Procedures for Review of SWE Member Conduct final 2010 Procedures for Review of SWE Member Conduct final 2010 “Oath of Office” will be changed to “Code of Service” – will be added to leadership application/nomination forms

Find it on

Icebreaker Find 3 different people (each from a different section) with the same first and last name initials as you. First two groups of 4 people with same initials wins a prize

RCR/RCCE Elections Schedule Call for Applicants: Tuesday, Jan 18 Applications Due: Monday, Feb 7 Candidates Presented: Monday, Mar 7 Voting Begins: Monday, Mar 7 Voting Ends: Thursday, Mar 31 Winners Announced: Monday, Apr 4 All regions on same timeline! See handout for more information

RCR Role Serves on the Region Collegiate Team working to make sure collegiate and section interest and concerns are discussed among the region leadership and plans are made to improve the region collegiate experience. Prepares the Collegiate Report to the Governor 3 times a year after collecting Collegiate Section Reports. Leads the Collegiate sections of the Region meetings at the Annual and Regional Conferences. Works with other RCRs and RCCEs on yearly goals to improve the collegiate experience in SWE. Attends Collegiate Leadership Forum (CLF) in the summer to receive Leadership and SWE Training. Serves on Region Council as the voting collegiate member for the region.

Serves as the RCR Alternate Maintains the Region Collegiate Blog Writes and Posts Monthly Hot Topics on the Blog - Topics could include Membership, Fundraising, Rewarding Members, Program Ideas, etc. Serves on the Region Collegiate Team Prepares Report to the Governor 3 times a year updating the Governor on the blog, region collegiate team and other happenings. Attends Collegiate Leadership Forum (CLF) in the summer to receive Leadership and SWE Training. Attends Annual & Regional Conferences RCCE Role

RCS Role The Senator is a vital collegiate voice within the Region and to Society leaders in SWE. Serves as the collegiate voice for the region on the Society Senate. They help set the direction for the society working with 2 Professional Senators from the 10 Regions, 2 International Senators, and 2 Special Directors. They approve changes to the Society bylaws, public policy position statements, and also work to resolve Mega Issues Attends 2 face-to-face Senate meetings at Annual Conference and in the Spring, as well as monthly conference calls. Works with RCR & RCCE to keep collegiate sections informed of Society SWE news Trains with the other Senators

Senator Update

SWEFLs A SWEFL is a freshman or sophomore who shows outstanding potential for future leadership in SWE and is invited to take part in the Collegiate Leadership Forum (CLF) held annually in the summer. SWEFLs are nominated by other collegiate or professional SWE leaders. Nomination process occurs April 1 – May 1 Expect from CLF Chair around this time Section Presidents, Faculty Advisors, Counselors, Region Officers

RCR/RCCE Elections Schedule Call for Applicants: Tuesday, Jan 18 Applications Due: Monday, Feb 7 Candidates Presented: Monday, Mar 7 Voting Begins: Monday, Mar 7 Voting Ends: Thursday, Mar 31 Winners Announced: Monday, Apr 4 All regions on same timeline! See handout for more information

Committees Audit Awards & Recognition Bylaws Collegiate Interest Collegiate Leadership Coaching Collegiate Leadership Coaching Curriculum Ethics Finance Government Relations & Public Policy Government Relations & Public Policy Leadership Coaching Membership Multi-cultural Nominating Outreach Procedures Program Development Grants Program Development Grants Scholarship Strategic Planning GREAT WAY TO INVOLVE YOUR MEMBERS! Did you know that collegiate members are welcomed and encouraged to participate on society committees?

Society Involvement If interested, go to Communities SWE Main -> News-> Call for National Committee Chairs and Members Learn more about opportunities Fill out an application The chairs of the committees you are interested in will contact you shortly.

Collegiate Leadership Coaching Committee (CLCC) Free resource to all collegiate sections! Provide leadership and management training at your section Training focused on Knowledge of SWE Recruitment Finances Strategic and Tactical Planning Professional Development Coaches available to be section consultants Contact: Committee Chair: Laura Iannacci – Region Team Lead: Molly Johnson – Sponsored By:

Collegiate Leadership Coaching Committee Training Modules Dealing with Leadership Burnout Leadership Building Teams Building Membership Fund Development Effective Personal Communications Women in Engineering You’re in SWE, Now What? Managing Effective Meetings Hit the Ground Running – Transitioning from College to Career Strategic and Tactical Planning Event Planning Officer Training Active Listening

Section Maintenance - SWE Membership To remain in good standing, each SWE section must have at least 10 paid members Things to keep in mind: Sections receive a 20% rebate for each paid member Regions get 1 RCR per 1000 paid collegiate members

Three Membership Options Standard Collegiate membership $20/year Joint Membership AISES NSBE SHPE New C2C Membership! One time $50 fee Covers entire collegiate career & 1 st year as a professional SWE member Great deal if you will be in school for at least 2 more years

Membership Benefits Eligibility for SWE Scholarships Access to the online SWE Career Center Access to the SWE Membership Database FREE Professional development Webinars Discounted Conference Registration Discounted Kaplan courses 20% off FE & PE $50 off GRE, GMAT, LSAT prep classes FREE SWE Magazine subscription

WE11 Annual Conference Save the Date: October in Chicago!

Region Collegiate Team Applicants Kim Miller – RCR Any other interested applicants?