Task 8 Design and create a business presentation on Safe Working Practices when using ICT

Scenario DT want you to create a presentation (PowerPoint) to support a talk on Safe Working Practices when using ICT Audience: all staff Purpose: – to explain safe working practices to protect, health, physical safety, files from loss and unauthorised access, etc and – the reasons for each safety measure This means Designing an original looking presentation Creating the presentation of at least five slides Checking the presentation for spelling errors The content of the presentation is based on the research done in Task 1 on Safe Working Practices when using ICT

DESIGNING THE PRESENTATION Be original and relevant

Think about design As they say: fail to plan; plan to fail You need to show evidence that you have designed a presentation that is going to be fit for purpose. The next few slides give some hints and tips: 1.What needs to be designed: look and feel, content and layout 2.How to be sure the presentation is fit for purpose 3.What can and cannot be done with templates 4.Avoiding the plagiarism trap ie use your own words

Designing the presentation Downloadable Tunes want an original, well designed, effective presentation that will ‘wow’ the audience This means you need to think about the layout and content of the presentation before you start creating it so decide on: Look and feel – How will the screen layout will look – Where are you going to position text and graphic frames eg where is the logo going to go Content – How many slides to include – at least five – The title of each of the slides – the text and pictures to include in each slide. NB use your own words: cut and pasting others work = plagiarism

Designing a fit for purpose presentation Remember the PowerPoint must be fit for purpose. When designing the presentation ask yourself Can the audience read all the text on all slides Can the audience see enough detail in any images Are any transition effects or animations effective or distracting Does the content of each slide get the point across How many slides do I need to – explain safe working practices to protect, health, physical safety, files from loss and unauthorised access, – and give reasons for safety measures

DT want originality You can make limited use of PowerPoint Templates You cannot just copy and use an existing template You can adapt an existing template or start from scratch The test is does your presentation look different Tip: include your company logo and select and use fonts and a colour that match This means: create screen layouts by using existing templates and by creating and positioning text and graphic frames select appropriate text and graphics OCR You can adapt but not copy templates

No plagiarism Plagiarism is copying others work and presenting it as your own Copying and pasting from websites does not show you understand health & safety. Copying and pasting from websites just shows you can cut and paste You must explain safety issues in your own words This means adapting and changing your research findings on safe working practices

CREATING THE PRESENTATION

Create a 5+ slide presentation Create a presentation of at least 5 slides using text and graphics to explain the importance of safe working practices in a business environment. – For each measure explain the potential danger that it is designed to address. – Put any text have found in your research into your own words. NB: copy and pasting is unacceptable plagiarism – Use images/diagrams you have found in your research to illustrate your measures The title slide does not count as one of the 5 slides

Use your own words Key test: does your presentation show that you understand Safe Working Practices when using ICT in business This is why copying and pasting others words is not allowed Here are some tips on how to put ideas into your own words Put a quote into your own words – Find and use a quote on a health measure – State the source of the quote eg – Put the quote into your own words explaining the potential danger and now the measure reduces risk Annotate an image – Find an image on potential dangers/safe working practices – annotate images to show potential dangers and/or how a safe working practice can reduce risk – Remember to include the source of the image

CHECKING THE PRESENTATION

8P2: Spell checking Create evidence that the presentation has been checked Eg include an additional slide at the end of the presentation including a screenshot of a successful spellcheck

Pass checklist Do you have evidence of having designed the presentation at least 5 slides in the final presentation Included both text and graphics Made sure the presentation is largely fit for purpose Explained ideas in your own words Checked the presentation for spelling errors

MERIT TASKS

Merit tasks Ensure your presentation has a consistent style eg it use a logo and the same colour scheme on each slide Set appropriate slide transitions Print the presentation handout as pdf and save the pdf in the Task folder

Distinction Tasks Set appropriate animations that are fit for purpose & audience The presentation needs to be of near professional quality ie – It looks and feel like it was made by a paid designer – All text and graphics are relevant and effective – All slide transitions and animations work and support the talk ie they do not distract attention Add some speaker notes. Print the speaker notes as a pdf and save in the task folder