Purpose Scope Debriefing is a concept of providing a “Feedback point” to the program manager of the project scope and those who were involved in preparing the scope. Whether it’s a resurfacing project, a safety projects or a major capacity project out of PD&E, our goal is to provide a specific point in the design schedule where you the EOR and the program manager for the scope can sit down and review what assumptions and recommendations held true in design and what changed. The reasons for the changes and other performance measures, such as LRE cost changes, will be captured into a database for posterity and organizational learning.
Who FDOT Program Manager Technical Scope Team for subject project FDOT Project Manager Consultant Project Manager Consultant Engineer of Record Transportation Systems Manager
What The agenda should include: - Description of original scope of work. - Changes to the scope since the “P.E. Begin” date. - Impacts to the LRE. - Impacts to the Project Schedule. - Impacts to the Design Cost. - Reasons for change. - What could have been done to avoid the change.
What (Cont.) The base performance measures of “Scope Changes” “LRE Increase” and “Schedule Increase” will be tracked by a spreadsheet database created and managed by Amir Asgarinik.
When For Major Projects, Scope Debriefing will be included in the agenda for the “Initial Design Team Meeting (Phase II).” For District-Wide Projects, Scope Debriefing will be included in the agenda for the “Project Status Update Meeting”. The FDOT Project Manager will be responsible for including and covering it in the agenda.
When (Cont.) If required by the Project Manager/EOR, additional Scope Debriefing can take place at any time during the Design Phase, prior to the designated times outlined above.
Conclusion These measures, along with Scope Debriefing Comments will be shared with all Program managers, FDOT Project Managers, Consultant Project Managers, Scope Teams, etc. in order to develop and enhance best practices which will be used to improve our scope development process.