Introducing the School Workforce Census (SWF)

Presentation to give an overview of why we are carrying out the SWF what will be collected when it will be collected how it will be collected

Why we are carrying out the SWF New Relationship with Schools: – collect data once and use many times – collection and sharing of data should be automated – data should be collected once and used many times – data collected should be that which a school uses itself of has been justified with a clear business case Data Rationalisation – reduce and rationalise the number of surveys and data collections being sent to schools

It will allow the following surveys to be dropped: 618G School Census staffing elements Secondary School Curriculum and Staffing Survey OME survey of teacher pay NEOST survey of Teacher Resignations and Recruitment Annual Return for Teachers’ Pensions

Why we are carrying out the SWF Will give improved information to feed into: Succession planning Support staff supply and pay Maths and science teachers Race Relations Act monitoring

What will be collected Schools in and out of scope English maintained schools: Community, Foundation, Voluntary Aided and Voluntary Controlled schools are in scope Primary schools, secondary schools, maintained nursery schools, special schools, CTCs and Academies, and British Forces Posted Overseas schools in scope for pilots and 2010 Census Pupil Referral Units, Alternative Provision and other miscellaneous establishments are in scope in 2010 and will be phased in over the pilot years Early years settings, independent schools, non-maintained special schools, sixth form colleges and FE establishments are not in scope

What will be collected Information on the following teachers  those paid according to teachers’ pay and conditions (employed by the school or the LA)  agency staff working within a school in a post that would be paid according to teachers’ pay and conditions if filled by a teacher employed by the LA or school  centrally employed teaching staff, such as peripatetic and advisory teachers

What will be collected Information on the following support staff  “Teaching Assistants”: those support staff based in the classroom for learning and pupil support, eg HLTAs, TAs, special needs support staff, minority ethnic pupils support staff, bilingual assistants; and  “Other Support Staff”: those who are not classroom based, eg matrons/nurses/medical staff, librarians, IT technicians, technicians, admin officers, secretaries, bursars, premises and catering staff (Equates to counts currently required for the School Census, with the addition of premises and catering staff)

What will be collected from LAs Centrally employed staff in regular service who either:  are paid under the terms of the School Teachers’ Pay and Conditions, eg Advisory Teacher, or  visit schools regularly and their role is one of those listed in the role code set, eg educational psychologist, ICT Technician Regular service: continuous employment of one month or more Regularly: a minimum of at least once a term

What will be collected from schools Staff in regular service who either:  are employed by the school, or  have a service agreement with, and are regularly in the school. Their contract of employment is elsewhere, eg with a supply agency

What individual level data will be collected Staff Details For each member of the school workforce working within a school or centrally employed by an LA Curriculum Contract/ Service Agreement 11 0…n 0…n Qualification 0…n 1 Absence 0…n 1

What individual level data will be collected Staff details moduleBasic identifiers and characteristics (eg Name, Gender) plus details of QT status or HLTA. Contract / Service Agreement module Describes the type of contract or service agreement, plus details of pay and hours worked. Incorporates dates of service and codes for origin and destination. Absence moduleFor each absence, the type of the absence, the first and last day and the number of working days lost. Curriculum moduleDetails of curriculum subjects being taught in Secondary Schools. Qualification moduleDetails of qualifications at NQF level 4 or higher

What school level data will be collected Vacancies module One entry for each vacancy at the school on the day of the January Census. Based on the same rules as 618G. Staff Information module Head counts of staff on occasional service on the day of the January Census. Split between staff with QTS, those without QTS and those where QTS is not known.

When it will be collected CensusSnapshot DataContinuous Data SpringStaff Details and Contract / Service Agreement modules Staff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term Absence data for previous year SummerNoneStaff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term AutumnStaff Details Qualifications for all teachers and TAs Curriculum for teachers and TAs in secondary schools Staff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term

2009 pilot schedule CensusRequirements SpringCollection of data from at least 10 percent or 10 schools SummerCollection of data from at least 10 percent or 10 schools (previous term updates only) AutumnAll schools in all LAs to participate, providing data on curriculum, qualifications and previous term updates

How it will be collected Records for individual staff may be sourced from more than one location LAs can chose how wish to return records using COLLECT:  LA returns all details for all schools and own workforce  School returns own details and LA returns details for own contracted staff  School returns part details for its workforce members and LA returns remaining details

Initial Feedback In a recent test of 7 schools visited last week:  4 schools held all or most of the data on their database (SIMS)  1 school held some of the data on a spreadsheet and some on the personal file  1 school held most of the data on the personal file as their SIMS installation was faulty  1 school has no systems in place to hold staff records electronically and seem to have little or no interest in doing so! 2 planned visits were cancelled by the schools

Initial Feedback Schools seem to have unsatisfactory records of qualifications for their employees Needs to be consistency in the use of coding across systems to reflect SWFC requirements Schools use of SIMS Personnel differs greatly and they have mixed opinions about its capabilities

End