1 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Welcome to the School Workforce Census Conferences London / Birmingham / Leeds

2 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Michael Ellis Chair Department for Children, Schools and Families and Nottinghamshire County Council

3 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds

4 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Welcome Margaret Frosztega Head of Business Development, Data Services Group Malcolm Britton Head of Data Services and Statistician Head of Profession Liz Tadd Head of Business Development, Data Services Group

School Workforce Census Conferences London – Birmingham – Leeds March Agenda 10:30 – 10:35Introduction and domestics 10:35 – 11:00Welcome 11:00 – 11:25Feedback from Spring :25 – 12:00Lessons Learned from Spring 2010 – breakout session 12:00 – 12:45Requirements for Autumn :45 – 13:45Lunch 13:45 – 13:55Feedback from Lessons Learned breakout session 13:55 – 14:45Guidance Notes breakout session 14:45 – 15:00Dissemination of data collected in the School Workforce Census 15:00 – 15:30Question and Answer Session 15:30Close

School Workforce Census Conferences London – Birmingham – Leeds March An apology and a thank you … We are sorry for the poor service Particularly in relation to matching and reconciliation Thank you for all your help in keeping things on track

School Workforce Census Conferences London – Birmingham – Leeds March “Top of the Shop” We have raised the issue to the highest level: Secretary of State Permanent Secretary Ministers Directors General and Directors

School Workforce Census Conferences London – Birmingham – Leeds March The burning questions “Why didn’t we pick up the problems that were apparent last year and thus avoid a repetition of the difficulties?” Where does the responsibility lie? David Bell, DCSF Permanent Secretary

School Workforce Census Conferences London – Birmingham – Leeds March Our responses to last Spring’s problems Three investigations: - hardware and software reviews - critical code areas (Microsoft) - LA consultation on use of system

School Workforce Census Conferences London – Birmingham – Leeds March Recommendations taken forward Completed: “decoupling” data loading from validation disk storage and access In progress: changes to snapshots 64bit upgrade

School Workforce Census Conferences London – Birmingham – Leeds March Spring 2010: what happened? problems with the web servers processing demands were greater than expected multiple and repeated exports of data

School Workforce Census Conferences London – Birmingham – Leeds March What are we doing? new Star Chamber procedures managing usage and functionality removing known bottlenecks 64bit technology for new web servers and database servers testing at MicroSoft Lab better governance

School Workforce Census Conferences London – Birmingham – Leeds March What are we doing? - summary improving infrastructure COLLECT application governance

School Workforce Census Conferences London – Birmingham – Leeds March A final thank you... and any questions?

15 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds

16 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Data Evaluation Alicia Childs Customer Services Unit, Data Services Group

School Workforce Census Conferences London – Birmingham – Leeds March Contents 1.Autumn 2009 Pilot 2.Spring 2010 collection: a)High level stats b)Authorisation process c)Evaluation

School Workforce Census Conferences London – Birmingham – Leeds March Autumn 2009 Pilot Update –went well –large number of returns received and quickly –lots of useable curriculum and qualifications data –helped prepare LAs for 2010 collections See handout in delegate packs

School Workforce Census Conferences London – Birmingham – Leeds March Spring 2010 High level stats as at Friday 12 March: –Over 20,000 returns, >94% schools in England –Three quarters of these were approved –66 LAs approved all data for all schools plus a central file –Over 100 academies had made a return

School Workforce Census Conferences London – Birmingham – Leeds March Spring 2010

School Workforce Census Conferences London – Birmingham – Leeds March Spring 2010 Authorisation Process 1.A complete SWF return i.e. data from all schools, as well as the central file 2. & 3.No missing data for key items and for other items no more than 10% missing 4.No errors or queries on an approved return (i.e. after cleaning) without a note 5.There are no duplicate records or returns that still have multiple sources 6.Scope checks 7.Missing data checks 8.Distribution checks – LA distributions are close (+/- 10%) to those published in the Sept 2009 Workforce SFR

School Workforce Census Conferences London – Birmingham – Leeds March Spring 2010 Authorisation Process How did we do? 1.A complete SWF return i.e. data from all schools, as well as the central file We received 66 by Friday 12 March 2. & 3. No missing data for key items and for other items no more than 10% missing Generally good – QTS missing in a few cases 4.No errors or queries on an approved return (i.e. after cleaning) without a note Excellent 5.There are no duplicate records or returns that still have multiple sources Excellent 6.Scope checks Very well. Some cases of >25% ethnicities ‘not obtained’ at any one school 7.Missing data checks Less well – lots of staff missing contracts 8.Distribution checks – LA distributions are close (+/- 10%) to those published in the Sept 2009 Workforce SFR Generally good

School Workforce Census Conferences London – Birmingham – Leeds March Spring 2010 Criteria 8 – LA Level Distribution Checks 1.FTE teachers Good 2.Ethnicities Excellent 3.Absence and Vacancies Not always as good

School Workforce Census Conferences London – Birmingham – Leeds March Spring 2010

School Workforce Census Conferences London – Birmingham – Leeds March Spring 2010 Evaluation Reports: –Within a week of making a full return; or –In April Next Steps: –Evaluation –Cleaning –Statistical First Release

School Workforce Census Conferences London – Birmingham – Leeds March Thank you and any questions?

27 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds

28 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Lessons Learned from Spring 2010 Breakout Session Gill Turner Data Development Unit, Data Services Group

School Workforce Census Conferences London – Birmingham – Leeds March Please consider What went well in Spring 2010 SWF? What didn’t go so well in Spring 2010 SWF? What was the impact on you / your schools? What could you do differently in Autumn 2010? What could the Department do differently in Autumn 2010?

30 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds

31 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Requirements for Autumn 2010 Gill Turner Data Development Unit, Data Services Group

School Workforce Census Conferences London – Birmingham – Leeds March Collection period Key features Main changes Some reminders Central return Key dates Support Overview of presentation

School Workforce Census Conferences London – Birmingham – Leeds March Census Reference Date: 4 November 2010 Collection period starts: 4 November 2010 Collection period ends: 10 December 2010 Collection period

School Workforce Census Conferences London – Birmingham – Leeds March Staff in regular service with current contract or service agreement at Census Reference Date Staff who are no longer employed by the school/LA but who were in regular service during the previous academic year – 1 September 2009 to 31 August 2010 Key features – who is in scope? Regular service defined as those staff with contracts or service agreements of one month (28 days) or more

School Workforce Census Conferences London – Birmingham – Leeds March Key features – what will be collected? School workforce level data Staff Details module Contract/Service Agreement module Absence module – school employed only Curriculum module – school employed only Qualification module School level dataCount of vacant teacher posts Staff information module - Counts of occasional teachers - Counts of 3 rd party support staff LA level dataCounts of educational psychologists

School Workforce Census Conferences London – Birmingham – Leeds March Key features – what will be collected? Snapshot data for staff currently employed Historical data -Staff details module - Contract/service agreement module -Curriculum module for all teachers and TAs (school employed only) -Qualification module for teachers, and TAs mainly working in maths and science -Staff details module and non-pay items in contract/service agreement module for those who left between 1/9/09 and 31/8/10 -Non-pay items in contract/service agreement module for those whose contracts changed between 1/9/09 and 31/8/10 -Absences that started or finished between 1/9/09 and 31/8/10 for teachers and TAs – both for current staff and those who have left (school employed only)

School Workforce Census Conferences London – Birmingham – Leeds March One annual collection in the Autumn “Optional” data items for other support staff – amended regulations to allow their collection Temporary teacher numbers should not be submitted NI numbers – please make every effort to provide but prefer to be left blank if don’t have one (if your system allows you to do so) Post and role of executive head introduced Main changes

School Workforce Census Conferences London – Birmingham – Leeds March Total pay – not required for teachers if pay scale, regional pay spine and spine point provided Qualification verified no longer needs to be provided Qualification codes – expanded guidance on how to deal with other levels of qualifications Qualification subject codes – no change – improved advice Main changes

School Workforce Census Conferences London – Birmingham – Leeds March CodeDescription Q300English Studies Q310English Language Q320English Literature Q321English Literature by period Q322English Literature by author Q323English Literature by topic Q330English as a second language Q340English Literature written as a second language Q390English studies not elsewhere classified Subject Code JACS codes For a degree in English Language can return either: Q300 English Studies (Subject Code) or Q310 English Language (more detailed JACS Code)

School Workforce Census Conferences London – Birmingham – Leeds March Staff “acting up” in schools – preference is for information on the acting up position Absence collected for previous academic year – defined as 1/9/09 to 31/8/10 Absent on census day no longer needs to be provided Date of arrival in school – required for staff who started from 1/9/09 but don’t provide if not sure Vacancy subject for special schools – use “not applicable” or “primary curriculum” not “SEN” Definition of temporarily filled post – as per 618g Main changes – school employed staff

School Workforce Census Conferences London – Birmingham – Leeds March Headcounts of educational psychologists –number of full-time educational psychologists –number of part-time educational psychologists –FTE of part-time educational psychologists Advisory teachers considered to be “other support staff” even though have their own post Main changes – centrally employed staff

School Workforce Census Conferences London – Birmingham – Leeds March Post of Teaching Assistant – please use rather than Support Staff Teacher Number – please provide, without this can’t match in qualifications from the GTC Destination/origin to be provided for leavers/starters from Sept 2009 For on-going absences leave end date blank For on-going sickness absences leave working days lost blank Curriculum hours: should be recorded to 2 decimal places Notes must be added to unresolved queries Some reminders

School Workforce Census Conferences London – Birmingham – Leeds March Central return Check progress on SWF compliance with your software supplier Seek advice / support from other LAs using the same system as yourself Explore in-house solutions for developing extract routines Use the csv to xml conversion tool – available in June

School Workforce Census Conferences London – Birmingham – Leeds March June: Autumn 2010 blade available on familiarisation site June: access database available from TeacherNet June: csv to xml conversion tool available from TeacherNet 4 November: Autumn 2010 blade available on live site 10 December: Autumn 2010 blade closes on live site Familiarisation site: Live site: Key dates

School Workforce Census Conferences London – Birmingham – Leeds March Support Guidance Preparation and Guidance for school employed staff Preparation and Guidance for centrally employed staff COLLECT training guides csv to xml conversion guidance Technical specification t/technicalspecification/ t/technicalspecification/ DSG Helpdesk, LA on-line community

School Workforce Census Conferences London – Birmingham – Leeds March Any questions?

47 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds

48 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Feedback from Lessons Learned Breakout Session Gill Turner Data Development Unit, Data Services Group

49 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds

50 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Guidance Notes Breakout Session Gill Turner Data Development Unit, Data Services Group

School Workforce Census Conferences London – Birmingham – Leeds March Please do the following identify any ambiguities or sections that are difficult to interpret – suggest examples or text that might clarify identify any gaps in the guidance – suggest text identify any areas that could be cut – duplication or unnecessary text

52 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds

53 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Dissemination of the SWF data Ian Casey Data Development Unit, Data Services Group

School Workforce Census Conferences London – Birmingham – Leeds March Initial uses of the data Statistical First Release – Feb/March 2011 inform Teacher Supply Model and Pay Bill support work of independent review bodies inform policy developments monitor policy input answer questions from Parliament ad hoc requests

School Workforce Census Conferences London – Birmingham – Leeds March Other uses of the data What else do you want to know about our dissemination plans? What else would you like from us? (resources permitting!) How are you proposing to use the data?

56 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds

57 School Workforce Census Conferences London – Birmingham – Leeds March 2010 Question and Answer Session

58 School Workforce Census Conferences London – Birmingham – Leeds March 2010 School Workforce Census Conferences London / Birmingham / Leeds