Wiki Use Case: Managing Team Mtg Agendas, Minutes, & Tasks Sean Murphy, SKMurphy Inc. Lunch & Learn (People-On-The-Go )

Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 2 Wikis Are A New Technology …That Is Thirteen Years Old Invented by Ward Cunningham in 1995 Simplest Thing That Could Work" To Enable A Group To Edit A Website Wiki Means Quick in Hawaiian First Site Was for Software Design Patterns

Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 3 What Are Wikis Content Management Systems Requiring Only a Web Browser to Access/Edit Typically With a Built-in WYSIWYG Editor Server-Based Web Publishing Systems Edit in a Text Window vs. Local Application No FTP upload Obsolete FrontPage, Dreamweaver, GoLive

Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 4 What is a Wiki? Read/Write a Website Using a Browser Built-in Revision Control – Easy Undo Basic Editing Tools: Text, Tables Advanced: Spreadsheets, Workflow Can be Public or Private, Most are Private Single Simple Name Space for Pages

Some Popular Wiki Platforms Atlassians Confluence – install or service SocialText.com – install or service CentralDesktop.com - service PBWiki.com - service EditMe.com - service MediaWiki (Wikipedia) – open source Twiki – open source Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 5

Current Project Management Tools Put the Project Manager at the Neck of the Bottle Focus: Schedule, Budget, Task Completion Most Projects Have a Handful of Key Dates Poor Support for Agenda -> Minutes -> Action Items Specifications, Issues Lists, Working Consensus on Status, Next Steps Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 6

7 Using Wikis to Deliver Projects Cut Time Needed To Reach Consensus On Deliverables Against A Deadline Source for Specs, Status, Agendas, Issues Leverage Hypertext; Avoid , Attachments, File Servers Now Documents Can Link to Other Documents Keep Final Report Clean But Still Track Issues, Arguments, Decisions

Example SKMurphy Projects Strategic Plans: 1-2 Pages Client Meetings Sales & Negotiation Support Sales Presentations Company & Product Positioning Data Sheets Corporate Backgrounders Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 8

9 Wikis -- Advantages / Benefits Private Searchable Shared Documents Group Edit / Social Process Browser Based: No App Compatibility Revision Control is Built In Changes Never Lost Facilitates Project Post Mortem Analysis

Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 10 Why Central Desktop Multi-Wiki Model Many Small Wikis Better Than One Big One Common Identity Across All Wikis Search Across All Wikis Start a New Wiki by Cloning an Old One Good for Templates & Methodologies Corporate vs. Outsider (Customer/Partner) Only Pay for Corporate Members

Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 11 About SKMurphy We Use Blogs & Wikis In Our Practice We Are A Small Team Of Six We Work Face To Face & Remotely Projects Run Weeks To Months Business Development For SW Startups Focus: Early Revenue & Early Customers

Lunch & Learn 1/24/08 Wiki Use Case: Team Mtg Minutes, Agendas, and Tasks Sean Murphy, SKMurphy, Inc. ( 12 Thanks For Your Time Any Comments or Questions? For More Information See Our Blog at See the January 24 Post on Lunch & Learn: Using Wikis for Projects