Page 1 Pay Inter-Company Vouchers by Hand Check By MIS Department

Page 2 What are Inter-Company Vouchers? When a shipment to the Purchasing Company (e.g., Jordache) is billed on RLM, a record (voucher) for each PO is created in the Purchasers Accounts Payable system, payable to the Vendor (e.g., MG) For Related Factory (e.g., MKLEN) shipments, an AP voucher is also created in the Vendors Accounts Payable system, payable to the Factory These vouchers are not paid with paper checks, nor with the standard hand checks (electronically). Instead, a special Inter- Company payment process is used to clear (pay) the inter-company vouchers. (Skip to the Main Menu)Skip to the Main Menu

Page 3 Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also Select. Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Page 4 Using the RLM System These are the primary RLM icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Page 5 Enter your User ID and Password here Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive. Sign On Click OK

Page 6 Click the check (or hit the Enter key) to proceed Welcome Click here to proceed (Enter key)

Page 7 RLM Main Menu Enter the Company number If you dont enter a Company or enter the wrong number, you will receive this error: Click OK Click the Accounts Payable button in the menu

Page 8 AP Main Menu Select AP Entry or Payment Menu (option 1)

Page 9 AP Entry and Payment Menu Select Special Menu Options (option 55)

Page 10 AP Entry Special Options Click the Pay Inter- Company Invoices option

Page 11 Select Company Double-Click on the correct company

Page 12 Select AP Bank Double-Click on the MG Overseas AP bank

Page 13 Enter Exchange Rate If applicable, enter an override to the existing exchange rates for the local currency to USD Click OK to submit (or bypass)

Page 14 Bypass Exchange Rate Override If the Rate was left as zero on purpose, click OK

Page 15 Select Batch of Invoices Enter the Vendor number or click the icon to select from a list Enter a check number Enter the total check amount (this can be skipped until invoices are selected) Enter the check date (MMDDYY) and effective date Click OK You may also limit the invoices by entering a date range

Page 16 Enter Check Amount in Local Currency Enter the check amount in local currency Click OK to submit (or bypass)

Page 17 List of Open Invoices Select the invoice(s) to be paid. Use SHIFT to select multiple lines in sequence, or CTRL-click to pick and choose Click OK

Page 18 Batch Out of Balance This window appears if the total amount of the selected invoices does not match the entered check value Press the F10 key to update the check amount with the amount of the selected invoices

Page 19 Payment Complete Once payment is complete, the system returns you to the list of Banks

Page 20 What Happens Next?