CST-091 Click your left mouse button to continue... © Delta College CST Faculty Module 4 Introduction to Word Processing

Word Processing  Working with text oEntering oViewing oStoring oRetrieving oEditing oRearranging oPrinting January 26, 2002 Dear Joe, I’m studying Word Processing in CST-091 at Delta College. Sincerely, Sue

Word Processing System  Hardware oIBM-Compatible Computer  Software oMicrosoft Word

Word Processing Software is in RAM RAM Windows Word Document1 Document2 Your data is Multiple Documents -- also in RAM

Margins  Area around text on the paper  Document is within the margins Left Margin Right Margin Top Margin Bottom Margin

Justification  Alignment of text between left & right margins Center At midpoint between left & right margins Left Lined up on the left margin Right Lined up on the right margin Justify Lined up on the left and the right margins --- similar to a newspaper column.

Tab& Indent  Tab the first line of a paragraph by pressing the [Tab] key. This tab starts the paragraph with the first line a half inch in from the left. Indent has the entire paragraph a half inch in from the left.  Indent the whole paragraph using the menus.

Entering and Inserting Text I attend College Suppose you key a phrase … The Insertion Point is at the end of the characters you keyed. You decide you want to insert some text. You click to place the Insertion Point after the word “attend.” You key the characters “ Delta” … and the word “College” moves over to make room for the inserted text. I attend CollegeI attend Delta College

Correcting Errors Suppose you key a word … … and make an error. You click to place the Insertion Point in front of the character you want to delete. You press the [Delete] key once --- and delete the character to the right of the Insertion Point. DELTTA DELTA

Correcting Errors... Suppose you key a word … … and make another error. You click to place the Insertion Point to the right of the two characters you want to delete. You press the [Backspace] key twice --- and delete the characters to the left of the Insertion Point. DETLA DEADELTA Then you key the replacement characters – the “LT” in this example – and you’re done!

Inserting & Deleting Blank Lines Suppose you are keying a paragraph and get to the end. Pressing the [Enter] key gets you to the beginning of the next line – and pressing it again gets you to the next line (leaving a blank line). Then you can start keying the next paragraph. DETLA DEA … end of a paragraph. This is the next paragraph …

… end of a paragraph. This is the next paragraph … Inserting & Deleting Blank Lines What if you decided you did not want that blank line... Click an Insertion Point at the start of the line. Then press the [Backspace] key to remove the special code that creates a new line. You’ve moved the text up! … end of a paragraph. This is the next paragraph … … end of a paragraph. This is the next paragraph …

Character Enhancements  Make some text look “special”  Make some text stand out from the normal text UIB To enhance characters, SELECT the text and then FORMAT by using the menus or tools Bold Italic Underline Bold Italic Underline Bold Italic Underline Bold Italic Underline Bold Italic Underline Bold Italic Underline Bold Italic Underline

Moving Text Suppose you are keying some text and want to MOVE something – e.g. the “Three” in this example. DETLA DEA One Three Two Four Select the text you want to MOVE. One Three Two Four Click the Edit Menu and click Cut. The text is removed and placed on the clipboard. One Two Four Click an Insertion Point where you want the text to be – e.g. in front of the “Four” One Two Four Click the Edit Menu and click on Paste. The text flows from the clipboard into your document at the new location. One Two Three Four

Copying Text Suppose you are keying some text and notice that you are about to repeat some text you’ve already keyed – e.g. the three indented lines. DETLA DEA One Three Two Four One Three Two Four One Two Four One Two Four To-Do: Module 3 Read and Study Text View Tutorial Do Homework and Labs To-Do: Module 4 To-Do: Module 3 Read and Study Text View Tutorial Do Homework and Labs To-Do: Module 4 DETLA DEA One Three Two Four One Three Two Four One Two Four One Two Four To-Do: Module 3 Read and Study Text View Tutorial Do Homework and Labs To-Do: Module 4 DETLA DEA One Three Two Four One Three Two Four One Two Four One Two Four To-Do: Module 3 Read and Study Text View Tutorial Do Homework and Labs To-Do: Module 4 Read and Study Text View Tutorial Do Homework and Labs Select the text you want to copy. Click on the Edit Menu and click on Copy. The selected text is copied to the clipboard. Click an Insertion Point where you want the copied text to be placed. Click the Edit Menu and click on Paste. The text flows in from the clipboard. You’ve saved some time and possible errors!

Spell Check Suppose you key some text… … and spell something wrong (Do you know what’s wrong in the example above?) This line contains a mispelled word. If you click on the Tools Menu and click on “Spelling and Grammar” option, the text in your document is checked against Word’s dictionary. If a word does not match the dictionary, a window pops up showing possibilities. You can click on the suggested spelling to choose a replacement and then click on the [Change] button at the right. The word is replaced by the spelling you selected and Word continues to check the rest of the document. This line contains a misspelled word. Of course, if you meant to key the word in question and think it is OK, then you can click on the [Ignore] button on the right to accept the word as you keyed it.

Saving Documents You have a document on your diskette named A:\Myletter.doc It starts “Dear Joe,” SAVE RAM A: Dear Joe, Myletter.doc Word is in RAM – you click on File - Open – you open A:\Myletter.doc It is now in RAM Dear Joe, You change the document in RAM – it now says “Dear Mary,” Dear Mary, You click on File and click on Save – your new version of the letter replaces the one on disk – you have lost the original. Dear Mary,

Saving Documents You have a document on your diskette named A:\Myletter.doc It starts “Dear Joe,” Save As RAM A: Dear Joe, Myletter.doc Word is in RAM – you click on File - Open – you open A:\Myletter.doc It is now in RAM Dear Joe, You change the document in RAM – it now says “Dear Mary,” Dear Mary, You click on File and click on Save As – and give a new name of A:\Newletter.doc You now have 2 files on disk. Dear Mary, Newletter.doc

ATrue 1. When working with documents, the Word Processing program and the documents are both in RAM. Click on the best answer. BFalse ?

Whoops that’s wrong – please click here to try again. ATrue 1. When working with documents, the Word Processing program and the documents are both in RAM. BFalse

Yes, Word is your software and your documents are your data. ATrue 1. When working with documents, the Word Processing program and the documents are both in RAM. BFalse

2. The area around your document on the piece of paper is called the __________. A short quiz: Click on the best answer. AEdges BMargins CAlignment DParagraph ?

2. The area around your document on the piece of paper is called the __________. AEdges BMargins CAlignment DParagraph Whoops that’s wrong – please click here to try again.

2. The area around your document on the piece of paper is called the __________. AEdges BMargins CAlignment DParagraph Good for you, you got that one right! Click FORWARD

3. The four kinds of justification are __________. A short quiz: Click on the best answer. ? ATop, Bottom, Left and Right BBold, Italic, Underlined and Normal CCenter, Left, Right and Justify DLarge, Small, Near and Far

3. The four kinds of justification are __________. ATop, Bottom, Left and Right BBold, Italic, Underlined and Normal CCenter, Left, Right and Justify DLarge, Small, Near and Far Whoops that’s wrong – please click here to try again.

3. The four kinds of justification are __________. ATop, Bottom, Left and Right BBold, Italic, Underlined and Normal CCenter, Left, Right and Justify DLarge, Small, Near and Far Yes, and they are easy to use!

4. When you press the [Delete] key, you erase the character to the __________ of the Insertion Point. Click on the best answer. ALeft BRight ?

4. When you press the [Delete] key, you erase the character to the __________ of the Insertion Point. ALeft BRight Whoops that’s wrong – please click here to try again.

4. When you press the [Delete] key, you erase the character to the __________ of the Insertion Point. ALeft BRight Yes, it’s easy to correct keying errors.

5. When you press the [Backspace] key, you erase the character to the __________ of the Insertion Point. Click on the best answer. ALeft BRight ?

5. When you press the [Backspace] key, you erase the character to the __________ of the Insertion Point. ALeft BRight Whoops that’s wrong – please click here to try again.

5. When you press the [Backspace] key, you erase the character to the __________ of the Insertion Point. ALeft BRight Yes, this is also an easy way to fix “typos.”

6. Three basic character enhancements are __________. Click on the best answer. ASmall, Medium and Large BThin, Wide and Fat CRed, White and Blue DBold, Italic and Underline ?

6. Three basic character enhancements are __________. ASmall, Medium and Large BThin, Wide and Fat CRed, White and Blue DBold, Italic and Underline Whoops that’s wrong – please click here to try again.

6. Three basic character enhancements are __________. ASmall, Medium and Large BThin, Wide and Fat CRed, White and Blue DBold, Italic and Underline Yes, you can use them to emphasize some text.

7. When you Move or Copy text, you Cut or Copy to the Windows clipboard and later Paste it at its new location. Click on the best answer. ATrue BFalse ?

7. When you Move or Copy text, you Cut or Copy to the Windows clipboard and later Paste it at its new location. Whoops that’s wrong – please click here to try again. ATrue BFalse

7. When you Move or Copy text, you Cut or Copy to the Windows clipboard and later Paste it at its new location. Yes, so its easy to make changes and to re-use text. ATrue BFalse

8. If you Open a document, make changes, and want to replace the original, you use the File Menu and click on __________. Click on the best answer. ASave BSave As ?

8. If you Open a document, make changes, and want to replace the original, you use the File Menu and click on __________. Whoops that’s wrong – please click here to try again. ASave BSave As

8. If you Open a document, make changes, and want to replace the original, you use the File Menu and click on __________. Yes, the changes will now be on disk and you lose the original. ASave BSave As

9. If you Open a document, make changes, and want to keep the original and save a new document, you use the File Menu and click on __________. Click on the best answer. ASave BSave As ?

9. If you Open a document, make changes, and want to keep the original and save a new document, you use the File Menu and click on __________. Whoops that’s wrong – please click here to try again. ASave BSave As

9. If you Open a document, make changes, and want to keep the original and save a new document, you use the File Menu and click on __________. Yes, the changes will be on disk as a new doc and you keep the original. ASave BSave As

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