Department of Medicine Three Year Review Workshop November 21, 2012 Frank L. Silver Co-Chair, Three Year Review Joan Wither Co-Chair, Three Year Review

Three Year Review Workshop Agenda 1:30Welcome 1:45Overview of the Three-Year Review Process Frank Silver 2:00Academic Job Descriptions and Requirements Joan Wither 2:15Teaching DossierShiphra Ginsburg 2:30WebCVMark Bold 3:00QuestionsAll

Three Year Review

Purpose To formally evaluate the progress of the faculty early in their careers to: provide feedback on their progress ensure faculty are on track for successful promotion and advancement ensure that faculty have the right job description

Three Year Review Process – When? 2.5 years after the initial appointment (December or January of the third academic year of the appointment) faculty receive a letter from the Chair of the Department of Medicine, to prepare a report of their academic activities since the beginning of their appointment to the Department. Deadline for report this year is March 15, 2013 Extensions can be granted on individual basis by the Chair of the Department of Medicine (e.g. maternity/paternity leave, health problems)

Three Year Review Process – What? You need to submit by March 15, 2013: Personal Cover Letter Curriculum Vitae Teaching and Education Report (by academic level, not year) Teaching Data Summary Refereed Publication Summary Where applicable: Creative Professional Activity Report Research Awards Data Summary Research Supervision Data Summary For Clinician Teachers, Clinician Educators and Clinical Investigators Teaching Dossier (2 Copies) all generated by WebCV Also, ASAP send a copy of your CV to DDD and PIC (for letters of support)

Three Year Review

Three Year Review Cover Letter Synopsis of your academic career – where you have been, where you are going and any significant interruptions –high level overview of your academic accomplishments related to teaching, research and creative professional activity since your appointment to the DOM –emphasize your research / educational focus and any changes that have occurred or any that are planned –impact and relevance of your work –a 5 year plan including future goals –include a summary of your clinical work load annually

Three Year Review Role on Publications and Research Grants: Senior Responsible Author (SRA) – initiates the direction of investigation, establishes the laboratory or setting in which the project is conducted, obtains the funding for the study, plays a major role in the data analysis and preparation of the manuscript, and assumes overall responsibility for publication of the manuscript in its final form.Senior Responsible Author (SRA) – initiates the direction of investigation, establishes the laboratory or setting in which the project is conducted, obtains the funding for the study, plays a major role in the data analysis and preparation of the manuscript, and assumes overall responsibility for publication of the manuscript in its final form. Principal Author (PI) – carries out the actual research and undertakes the data analysis and preparation of the manuscript. (The Principal Author may also be the Senior Responsible Author.)Principal Author (PI) – carries out the actual research and undertakes the data analysis and preparation of the manuscript. (The Principal Author may also be the Senior Responsible Author.) Co-Principal Author (CO-PI) – has a role in experimental design, and an active role in carrying out the research, is involved in data analysis and preparation of the manuscript. The project would be compromised seriously without the co-principal author.Co-Principal Author (CO-PI) – has a role in experimental design, and an active role in carrying out the research, is involved in data analysis and preparation of the manuscript. The project would be compromised seriously without the co-principal author. Co-Investigator (CO-I) – Contributes to the research activities and participates in the publications.Co-Investigator (CO-I) – Contributes to the research activities and participates in the publications. Collaborator (COLL) – contributes experimental material or assays to the study, but does not have a major conceptual role in the study or the publication.Collaborator (COLL) – contributes experimental material or assays to the study, but does not have a major conceptual role in the study or the publication.

Three Year Review

Creative Professional Activity

Three Year Review Process – Who Does the Evaluation? 16 members with different job descriptions (CT, CE, CI, CS, RS) from different hospitals and a variety of subspecialties A primary and secondary reviewer are assigned to each faculty dossier to review and summarize the material for the whole committee The committee has a full discussion about each candidate and a consensus opinion is reached

Three Year Review Committee Members Frank Silver: CI – Neurology UHN Joan Wither: CS – Rheumatology UHN Craig Earle: CS – Oncology SBHYoung-In Kim: CS – Gastroenterology SMH Ivy Fettes : CE – Endocrinology SBHSam Radharkrishnan: CT – Cardiology SBH Shiphra Ginsburg - CE – Respirology MSHPaula Rochon: CS – Geriatric Med WCH Anil Chopra: CT – Emergency Med UHNIrv Salit: CI – Infectious Diseases UHN Bill Geerts: CI – Respirology SBH Liz Tullis: CI – Respirology SMH Kamel Kamel: CI – Nephrology SMHHillar Vellend: CE – Infectious Diseases MSH

Three Year Review Below Expectations Meets Expectations Exceeds ExpectationsN/A Teaching (Quantity) Undergraduate Postgraduate CME Other Teaching Assessments Students Peers Research Peer Review Grants Non-Peer Review Grants Other Research Productivity Abstracts Presentations Papers (Peer-Reviewed) Papers (Non-Peer Reviewed) Other

Three Year Review Below ExpectationsMeets Expectations Exceeds ExpectationsN/A Administrative Teaching Research Honours/Awards Teaching Research Clinical Effectiveness Role model Creative Professional Activity

Three Year Review Process - Conclusion   The Co-Chairs of the committee draft a letter for the Chair Department of Medicine conveying the committee’s deliberations and conclusions Meets/surpasses requirements + feedback Does not meet requirements, extend probation + feedback (e.g. more protected time, more mentorship, change in job description) Does not meet requirements, recommend that appointment not be renewed

Three Year Review Process - Conclusion The Chair of Medicine reviews the Committee’s conclusions + the available documentation and makes a final decision about each candidate The Chair of Medicine shares this information with the PIC and DDD, who then convey the information to the candidate

Three Year Review Summary The Three Year Review is meant to help give you guidance and make sure that you are on the right track (not to give you a nervous breakdown) Please get your documents in by March 15, 2013 (failing to do so could give you and Jim Hartley a nervous breakdown) Send your CV ASAP to your PIC and DDD so that they can provide a constructive feedback

Three Year Review When you are all finished... start working on the documents for your promotion to Associate Professor !