Property Management Department in conjunction with Surplus Property Department presents: Disposition regulations, policies and procedures. For interdepartmental training DISPOSITION OF CSU SUPPLIES AND EQUIPMENT 1 DISPOSITION OF NON-CAPITAL PROPERTY Press the forward button at the bottom of each slide to advance

DISPOSITION REGULATIONS 2 Departments are not authorized to dispose of any items of equipment without prior approval from the Director of Surplus Property or his/her delegate. No department or individual should make or authorize any sale, trade-in or donation without prior approval of Surplus Property. Page 33 of Financial Rules section 4.8. Surplus Property has been delegated the authority and responsibility for administering the disposal of property other than land or buildings FMR How do we promote the expeditious transfer of excess personal property (a) Provide complete and accurate property descriptions and condition codes on the report of excess to facilitate the selection of usable property by potential users. (b) Ensure that any available operating manual, parts list, diagram, maintenance log, or other instructional publication is made available with the property at the time of transfer. (c) Advise the designated recipient of any special requirements for dismantling, shipping/transportation. (including proper certification by EHS) (d) When the excess property is located at a facility due to be closed, provide advance notice of the scheduled date of closing, and ensure there is sufficient time for screening and removal of property. DISPOSITION OF NON-CAPITAL PROPERTY

What is CSU non-capital Property and Equipment? Keyboards Paper organizers Calculators Toner cartridges Staplers Telephones Cables/cords Monitors Computers Lab equipment Office equipment Cubicle panels All supplies, consumables, tools, electronics, and equipment. 3 Exempt: personal property clearly marked and brought from home. DISPOSITION OF NON-CAPITAL PROPERTY

CONTROL ASSETS DISPOSITION OF NON-CAPITAL PROPERTY 4 Items that may have regulated purchase or disposal procedures need to be carefully monitored throughout the lifecycle. These items may include: Firearms and weapons Cell phones and handheld computers Electronic media and data containing devices Data tapes or ribbons Computers and Servers Copiers, scanners, and plotters Metals, elements or compounds Special procedures are followed by the Surplus Property Department to stay in State and Federal compliance

CAPITAL ASSETS DPC CERTIFICATION 5 Instruments, Artwork Lab equipment Diagnostic equipment Research equipment Medical equipment Office equipment Broadcast equipment Communication equipment It equipment Machinery All items with an acquisition or fair market value of $5000 or more

DISPOSITION PROCEDURES 6 DISPOSITION OF NON-CAPITAL PROPERTY 1)Type of Disposition 2)Department information 3)Bio Hazard disclosure 4)EHS certification 5)E-waste disclosure 6)Item information 7)Authorized name Authorized signature

DISPOSITION PROCESS 7 DISPOSITION OF NON-CAPITAL PROPERTY $$ Re-allocation back to department $$

TO BETTER UNDERSTAND THE ROLE YOU PLAY IN MANAGING UNIVERSITY ASSETS THE FOLLOWING ARE RECOMMENDED TRAINING MODULES: PROPERTY MANAGEMENT OFFICE OF BUSINESS AND FINANCIAL SERVICES 8  APO Certification – Head of Departments i.e.: Chairs, Directors, Controllers, or equivalent position titles  DPC Certification – CAM processors appointed as the primary Property Manager in their department  Asset Representative Certification – Any faculty, or staff with assigned assets in the CAM database  CAM Processing modules – APO, DPC and all CAM processors  Asset Edit  Asset Loan  Asset Retirement Global  Asset Management Reports  Equipment Inventory – APO, DPC, CAM processors and Asset Representatives  Asset Disposition – All employees of the department/unit

Disposition regulations, policies and procedures. For interdepartmental training Presented by the Property Management Office of Business and Financial Services, Colorado State University For additional online training modules see “training” DISPOSITION OF CSU SUPPLIES AND EQUIPMENT 9 DISPOSITION OF NON-CAPITAL PROPERTY