Instructors: Advanced Serials Cataloging Workshop Serials Cooperative Cataloging Training Program (SCCTP)

1-2 Goals of the Advanced Serials Cataloging Workshop Outline concepts and decision-making associated with cataloging serials Review all areas of the bibliographic description Discuss common problems in serials cataloging Practice in resolving cataloging problems

1-3 Goals of the Advanced Serials Cataloging Workshop Share your experiences with cataloging serials Discuss cataloging problems from your library Other goals?

1-4 Session 1: What is a Serial? What is seriality? What are continuing resources? What is included in chapter 12, Continuing Resources? What is the definition of a serial? What types of serials are difficult to catalog?

1-5 Seriality Some bibliographic resources are issued over time, regardless of whether or not they are finite. Bibliographic data can change over time. Because the bibliographic record reflects the entire work, the level of specificity of some data may be affected by seriality.

1-6Session 16 * Some integrating resources are finite *

1-7 Continuing Resources Characteristics: –Issued over time –No predetermined conclusion –Two types due to difference in issuance: Serials: separate, discrete parts that stand alone Integrating resources: parts/new data that merge with previous content

1-8 Serials: Definition A continuing resource that is: –Issued in a succession of discrete parts, –Usually bearing numbering, that has –No predetermined conclusion

1-9 Also Treat as Serials: Finite resources having characteristics of serials, but with limited duration –Newsletters of an event, i.e., a one-time conference –Annual, quarterly, etc., reports of projects funded for a specific period of time Reprints of complete runs of serials.

1-10 Finite Resources to be Cataloged as Serials Reports of activities of short duration: $a Results of the Norwegian Scientific Expedition to Tristan da Cunha, __ $a Oslo : $b Det Norske videnskaps-akademi, $c _ $a Began with No. 1; ceased with no. 55.

1-11 What is Not a Serial Resources that: Lack discrete parts –Integrating resources Generally lack numbering –Except for unnumbered series, most unnumbered resources are not serials Have predetermined conclusion –Irregularly revised editions (often several years apart) –Multi-volume sets, i.e., multi-parts Encyclopedias (A-Z) Dictionaries published in more than one volume Collected works of a literary author

1-12 Finite Resources $a Flora of Australia / $c Bureau of Flora and Fauna, Canberra. 300 __ $a v. : $b ill. (some col.) ; $c 26 cm. (This title now has more than 50 volumes and has been published for more than 20 years) $a Encyclopedia of Africa south of the Sahara / $c John Middleton, editor in chief. 300 __ $a 4 v. : $b ill. ; $c 29 cm _ $a v. 1. Abeokuta - Ecosystems – v. 2 Edo – Literacy – v. 3. Literature - Reunion – v. 4. Rhodes - Zulu. Index.

1-13 More Difficult Types of Serials Monograph vs. serial vs. integrating resource treatment considerations (LCRI 1.0) Editions Conference publications Serials in loose-leaf format

1-14 Monograph vs. Serial Treatment Considerations at the Local Level Standing order or not? Check-in record? Cost of creating check-in records and adding a volume vs. cataloging a new title Only purchase occasional editions? Access wanted for editors, compilers of individual volumes? Access: same call number easier with serial Cost of recataloging as a serial (cancelling monograph records; remarking; reclassing)

1-15 Editions Frequently issued editions– catalog as a serial –Directories, yearbooks Infrequent, often irregular, editions are better cataloged as monographs –Textbooks, dictionaries, handbooks, manuals

1-16 Editions  Determine which records are available –Serial record available (especially a CONSER one)? –Serial records available for earlier and/or later titles?

1-17 Editions –Monograph record for same volume? No records for other volumes? May catalog as a serial, if first volume in hand and it states it will continue to be published –Monograph records found for multiple volumes? May catalog as a serial if you can determine a regular pattern of publication and the title remains constant If titles change with each edition, however, cataloging as a monograph is preferable

1-18 Editions If copy is not available and typical serials information is lacking –Check the introduction, preface or accompanying documentation Any plans to continue publication?

1-19 Editions Check the publisher’s Web site Consider content and nature of the publication for likely serial treatment Statistics Directories Reports of activities or research

1-20 Editions as Serials $a Encyclopedia of associations. 260 __ $a Detroit : $b Gale Research Co., $c __ $a Annual, $b __ $a Irregular, $b _ $a Began with 3rd ed.

1-21 Conference Publications Papers, proceedings or transactions of the meetings of a society 110 2_ $a Indiana Horticultural Society. $b Meeting $a Annual report of the Indiana Horticultural Society : $b proceedings of the … annual session.

1-22 Conference Publications Meetings on a particular topic that may be sponsored by an institution or a society 111 2_ $a International Bridge Conference $a The Conference on Bridges official proceedings / $c the International Bridge Conference ; sponsored by the Engineers’ Society of Western Pennsylvania.

1-23 Conference Publications as Monographs Monograph treatment (LCRI 1.0) –If the conference publication has a unique title for each issue on the chief source Usually dedicated to a particular topic Varies from issue to issue and conference to conference And/or: –The conference publication is issued as part of a numbered monographic series

1-24 Conference Publications as Monographs 111 2_ $a International Ocean Symposium $n (5 th : $d 1980 : $c Tokyo, Japan) $a The frontier of the seas : $b the problems of delimitation : proceedings of the 5 th International Ocean Symposium : November 26-27, 1980.

1-25 Conference Publications as Monographs $a First IEE/IMechE International Conference on Power Station Maintenance : $b profitability through reliability : 30 March-1 April1998 : venue, Heriot-Watt University, Edinburgh, UK _ $a Conference publication, $x ; $v no _0 $a Conference publication (Institution of Electrical Engineers) ; $v no $x

1-26 Conference Publications as Serials Test against the definition of a serial Follow serials treatment for conference publications in LCRI 1.0 Named conference with a stable name and title from issue to issue

1-27 Conference Publications as Serials 111 2_ $a IEEE Conference on Visualization $a Visualization : $b proceedings of the … IEEE Conference on Visualization. 310 __ $a Annual 362 1_ $a Began with 1st (’90). 588 __ $a Latest issue consulted: 2004.

1-28 Publications in Loose-Leaf Format: Integrating Resources Catalog as integrating resources –Resources that consists of one or more base volumes updated by separate pages that are inserted, removed and/or substituted (AACR2) $a CONSER editing guide. 250 __ $a 1994 ed. 300 __ $a 2 v. (loose-leaf) : $b ill. ; $c 28 cm. 500 __ $a Replaces all previous base text and updates.

1-29 Publications in Loose-leaf Format (LCRI 1.0): Serials Catalog as serials: –Serials that are issued in loose-leaf format in order to allow for updating in between issues –Serials that are issued for placement in a binder, where each issue remains discrete

1-30 Publications in Loose-leaf Format: Serials $a Board report for graphic artists. 300 __ $a v. : $b ill. ; $c 30 cm. 310 __ $a Monthly 500 __ $a Each newsletter is issued with inserted sections called “designer compendium sheets”; intended for chronological filing in a binder.

1-31 Summary Definition of serial: –Issued in discrete parts; usually has numbering; no predetermined conclusion –Includes unnumbered series Ongoing integrating resources are continuing resources, but are not serials

1-32 Summary Reprints of serials; finite integrating resources; publications of activities of limited duration are cataloged as serials Editions, conference publications, loose-leaf serials require special practices and considerations

1-33 Exercises

1-34 Exercise 1 Catalog as a serial –Has numbering in the title –An ISBN does not prohibit serial treatment Catalog as a monograph –If a library has purchased only this year

1-35 Exercise 2 Catalog entire publication as a serial. Catalog each volume as a serial with a part title (e.g., International directory of design. 6, Advertising, graphics & typographic design) Catalog each edition as a multipart item due to the irregularity of the editions. Catalog both the main serial and the subserial.

1-36 Exercise 3 Catalog as a serial –is an ongoing meeting of an association –the title contains the numbering of the meeting –the issue lacks a distinctive title Catalog as a monograph –If a library has purchased only this year

1-37 Exercise 4 Catalog as serial, because of the vagueness of the theme title

1-38 Exercise 5 Catalog as monograph –has a distinctive title –is issued in a series, WDK 28

1-39 Exercise 6 Catalog each edition as an integrating resource, since the editions appear to be irregular.