CACFP Training for After School Programs

Reimbursement Improve quality of food Training opportunities CACFP Participation

Organization Eligibility l Public, non-profit, for- profit organizations are eligible for at risk

Operates during non school hours Operates on a regular basis Provides structured activities Licensed to operate, if required Out of School Time Eligibility

Licensing l Licensing is not required in New York State for afterschool programs serving only year olds. l Programs that provide care to children under the age of 13 need to verify with their licensing agency if the program is required to be registered.

At Risk Component l Traditional CACFP provides reimbursement for children up until their 13th birthday l At Risk provides reimbursement for children up until their 19th birthday

At Risk  At Risk provides reimbursement for a snack and/or supper at the free rate in low income areas.  Income eligibility applications are not required

Meal Service l On school days at risk snacks and suppers must be served after the school day has ended and prior to midnight that day l On weekends, holidays and school breaks, snacks and suppers may be served at any time of the day

How does CACFP define a low income area? An area is considered to be low income if it is served by a public school (elementary, middle or high school) in which 50% or more of the children enrolled are eligible for free or reduced price school meals

CACFP Participation for Teen Programs (age 13-19) Must be located in an eligible low income area Teens must be enrolled in and attend school Operate during non-school hours Operate on a regular basis Provide educational or enrichment activity

Centers serving year olds can claim: ► At Risk PM Snack ► At Risk Supper After the school day ends  Only during the school year – September through June  Cannot claim year olds at all during the summer  Reimbursement at the free rate, no income eligibility applications required

 YES  Eligible for AR snack and/or AR supper  No income applications required  NO  Not eligible for AR snack or AR supper  Need income eligibility applications Is my afterschool center for 5-12 year olds eligible to receive AR reimbursement? Located in eligible low income area

At Risk Centers serving 6-12 year olds can claim: ► At Risk PM Snack ► At Risk Supper After the school day ends  Only during the school year – September through June  Reimbursement at the free rate, no income eligibility applications required

Snacks ► Select two of the following: ► 1 ounce meat or meat alternate ► 1 slice bread or 1/2 cup grain ► 3/4 cup (6 ounces) fruit and/or vegetable or juice ► 1 cup ( 8 ounces) milk

Lunch/Supper l 1 cup ( 8 ounces) milk l 3/4 cup total of vegetables and/or fruits (must serve at least two different types) l 1 slice grain/bread l 2 ounces of meat/meat alternate

Healthy Snack Ideas

Eligible meals for all 6-12 year olds Programs may also claim: Breakfast served before school Two snacks and a meal or two meals and a snack during the summer and school vacations- depending on the number of hours children are there

Reimbursement Rates l Current reimbursement rates for at risk are : l $.74 per snack l $ 2.92 per supper ( includes cash-in-lieu)

Recordkeeping Requirements  For all centers: Daily attendance Meal counts Food receipts and other documents of food service expenses Documentation showing compliance with meal pattern requirements Keep records four years  Income applications - required for centers that are not at risk or that are at risk, but also serve breakfast or lunch

Organizing your records  Use a file box or cabinet to store your records  Purchase folders or envelopes  Keep attendance and meal counts in a folder  Keep all food service receipts or invoices in a file or envelope by the month of purchase or donation  File all your menus/food production records in another folder  Keep copies of your claims in another folder

Completion of the Claim Form

Monitoring  Required when more than one center is sponsored  Three times per year  Two of the reviews must be unannounced, one review must include meal service observation  Less than six months between reviews

Training  Provide annual training to key staff on CACFP requirements  Keep records of when the training was done, what topics were covered, and names of staff who attended

Topics for CACFP Training  CACFP Meal Patterns  Meal counts  Record Keeping Requirements  Claims Submission  Claim Review Procedures  Reimbursement

To apply for a center currently in CACFP l 1) Notify CACFP of intent to add at risk l 2) Provide CACFP with the qualifying school for area eligibility and 3) Submit one week of menus if not currently approved for snack and/or supper

To apply for a new center l Complete an Application for Participation for Child Care Centers (DOH 3682) for children up to age 13. Include the school age registration if applicable OR Complete the Application for Participation of At Risk Centers (DOH 4514) for children years of age.

SUMMARY l At risk extends benefits for children up to their 19th birthday in eligible areas. l School year - Sept - June, school and non- school days l Reimbursement at the free rate for snack and/or supper l Reduces paperwork

Questions?

29 Contact Information NYS DOH CACFP 150 Broadway 6 th Floor West Albany, NY Metro: Buffalo: Rochester: