connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian at the University of Warwick

connecting you with information, support and your community Process includes all three divisions of the library (Client Services, Digital Services, Academic services) Politics & structural issues Library Structure at Warwick Academic Support Librarians Reading Lists Team Acquisitions Data Services Collection Management

connecting you with information, support and your community Shelf Ready Trial Previously, work done by Acquisitions and Data Services –books arrived, processed, catalogued and classified Trial ran from Oct 2011-July 2012 –743 books –Including mid-August, 805 books Limited subjects –Medicine and Science –part of Philosophy –Law (Moyes classification) added later

connecting you with information, support and your community Internal Issues Structure –general process problems –slow/difficult feedback system –delays in seeing results (my backlogs) Items –our fault, items added at receipt Early teething problems –record download settings –Solved by creating new load table into Millennium (only for shelf ready books)

connecting you with information, support and your community External Issues Lower quality records Classification problems Bad processing

connecting you with information, support and your community The Process of Checking Every book was checked against the bibliographic record. Each bibliographic record was printed out, and changes to the record were noted. Changes were transcribed into a spreadsheet, so that patterns could be tracked through the trial. Books were then sent to Collections Management to be made available and shelved or relabelled (if neccessary).

connecting you with information, support and your community Criteria for Checking Is the classmark correct? Does the record need significant corrections? –Right title (including series) / authors –Right information about book (numbers) –Subject headings, Mesh heading if possible Other issues: 856, 020, 505, 504, 440 fields. Processing: label over edition or volume, title. Item problems: multiple locations and statuses within individual bibliographic records.

connecting you with information, support and your community Example of a good record - 1

connecting you with information, support and your community Example of a good record - 2

connecting you with information, support and your community Example of a bad record – 1

connecting you with information, support and your community Example of a bad record - 2

connecting you with information, support and your community Good records

connecting you with information, support and your community Books requiring correction

connecting you with information, support and your community Current State of Play No longer a trial. No longer checking books against records; only checking records. No longer printing out records unless required for documentation of corrections. What error rate will we, our partners and our users accept?

connecting you with information, support and your community Questions? Christina Claridge