Computer Technology Sue Hubbard Sending an with attachments

Addressing an The first step of sending an is to enter the addresses. There are 3 fields to choose from: To: Cc: Bcc: Primary Recipient. Carbon Copy Blind Carbon Copy

When to use~ To: When you are sending an to people that want the information or need to take action.

When to use~ CC: Use the CC field for those who you want to receive a copy of a message directed to another recipient. CC stands for carbon copy. (Based on older paper-based system where a message was duplicated by placing a sheet of carbon paper between two sheets of paper thus creating an exact duplicate of the original.) The CC recipients may want the information but do not need to take action. The list of CC’d recipients is visible to all other recipients of the message.

When to use~ BCC: Often used to prevent an accidental "Reply All" when sending a reply intended only for the originator of the message. To send a copy of one's correspondence to a third party when one does not want to let the recipient know that this is being done, hence the term BCC stands for blind carbon copy. When sending an to multiple recipients, one can hide their addresses from each other.

Bcc:

Appropriate Subject Line Include a clear subject line with each Make sure it is short and summarizes your message Which Subject line is the clearest? A or B Meeting? A B

If you picked “B” you are correct! Which would be better between these two subject lines? A. Question? B. Question on homework page 3 problem1. Which would be better between these two subject lines? A. Notes B. Cloze Notes Assignment from 9/28 REMEMBER: Subject lines should be short but contain important details.

Body of Start with a Greeting or Salutation Professional – (Teacher, Boss, Company) Mr. or Ms. Example: Mrs. Hubbard Casual - To your friend Example: Hey Bob!

Example - To Your Teacher Keep the information short and to the point.

Appropriate Addresses Which of the following are appropriate addresses? A. B. C. D. E. F. G. Why is it important to choose an appropriate ?

Who sent you the ??? address: Message: Hi, I am a Junior at Franklin High and new to the area. Are you Going to the dance? Send me a picture so I can meet you out front.

Who sent the ? What do you do? Send a picture Delete Who do you think is on the other end. Do you know?

Netiquette Provides guidelines for good manners on ing and texting. There are 5 rules to follow for netiquette

#1~ Treat others as you want to be treated Sometimes it is difficult to remember that there is someone behind the words that you are sending the to. Before you send an , ask yourself: How would I feel if I received this ? Is this how I would like to be treated?

#2~ Take 10 then Send If you are about to send an angry , save the into your drafts folder and do something else for a little while. After 10 minutes, go back and reread the Your words may look and sound much different after you had a chance to calm down

#3~ Cyberspace is Face-to-Face When sending an , always ask yourself: Would I say these things to this person’s face? Don’t take advantage of the fact that you are not face-to face to say things you would not say in person An example is when someone rights something and then says “just kidding” afterward. This passive aggressive behavior is hurtful, and should be avoided.

#4~ Be Smart- Look Smart People get to know you online through your writing. You are smart, so make sure your writing reflects your intelligence.

#5~ Separate Facts and Opinions When talking online, remember that people often state their opinion as if it were fact. Read and comment to posts and chats with the understanding that what’s being discussed is opinion. Ideas can be debated, and everyone is entitled to and opinion.

Attaching files to your If you plan on attaching a file to your , make sure you attach it before hitting the “Send” button! It’s a good habit to always check the attachment before sending it to make sure you have the correct document you want. Remember: Attaching the document and then reviewing it prevents the embarrassment of sending the wrong file accidently.

with attachments