Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 SSID ENROLLMENT Course Introduction Essential 3

Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staff assigned to CALPADS Essential 3 - SSID Enrollment Course Introduction v1.0, September 10,

Training Sequence Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Essential 1: Data Coordinator Orientation Essential 2: Interface & Administration Essential 3: Data Submission Fall 1Fall 2 Data PopulationFall 2End of Year 2 & 3End of Year 1 & 4 Essential 4: Anomalies 3

Rules Mute yourself HOLD Name & LEA conversation at a time 1 Silence cell phones Essential 3 - SSID Enrollment Course Introduction v1.0, September 10,

Agenda 3 Hours Wrap-Up Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Online Maintenance Live Demo Background & Workflow Batch Processing Live Demo 5

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Course Description COURSE MODULES This course is modularized to allow for use in local training that is focused only on specific topics appropriate for a particular audience. The modules include ….. 3a – SSID ENROLLMENT Capabilities and Key Concepts Reference guide and content discussed throughout the live demo 3b – SSID ENROLLMENT – ONLINE Content discussed during first half of live demo 3c – SSID ENROLLMENT – BATCH Content discussed during second half of live demo 6

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Course Description COURSE OBJECTIVES Locate existing SSIDs Assign and maintain SSIDs Enroll new students Update existing student’s enrollments Enter and maintain Student Information Student Programs Student English Language Acquisition Status Review and resolve related submission errors 7

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Key Concepts ONLINE MAINTENANCE VS BATCH Batch Online Maintenance One student at a time Edit data manually in CALPADS portal One or more students Enter data in SIS or Excel; then upload extract using CALPADS portal CALPADS validates online & batch transactions using the same process 8

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Live Demo Topics ONLINE MAINTENANCE 9 Search for student – P. 6 Request SSID and Enroll – P. 20 New SSID Enrollment – P. 22 Existing SSID Enrollment – P. 34 Enter and maintain Student Information – P. 47 Student English Language Acquisition Status – P.62 Student Programs – P. 65 Review and resolve related submission errors

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Live Demo ONLINE MAINTENANCE LIVE DEMO 10 3b – SSID ENROLLMENT – ONLINE

Break Time! Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, minute break Remember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation. 11

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Batch Files These files are used to enroll students and maintain their Profiles. They can be files from your SIS (consult with your SIS vendor) or an Excel Spreadsheet (instructions will be provided). Student Enrollment – SENR Student Information – SINF Student Program – SPRG Student English Language Acquisition – SELA FILE PROCESSING The fields and their relationships are defined in the CALPADS File Specifications (CFS) 12

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Enroll Students Step 1: Prepare Data (SSID Enrollment) – pp Step 2: Upload Files – pp Step 3: View Submission Status – pp Step 4: View and Post Passed Records – pp Step 5: Resolve and Post SSID Candidate Records – pp Step 6: Resolve Rejected Records – pp Step 7: Correct Rejected Records – pp Step 8: Reload Rejected Records – p. 50 STEPS FOR BATCH ENROLLMENT The steps to enroll students data are ….. 13

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Live Demo BATCH PROCESSING LIVE DEMO 14 3c – SSID ENROLLMENT – BATCH

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Enroll Student Step 3: View Submission Status File Status States DispositionDescription Upload Failed File did not pass the initial upload validations or rules processing In Queue File did pass the initial upload validations/rules processing and is waiting to be processed (Queue: the process waiting line for files) On Hold CDE has placed the file in a delay-process state In Process File is currently being processed by the system Ready for Review File has completed the initial submission processing and is ready for an authorized to review the results In Review File has completed the initial submission processing and an authorized user has reviewed the results, but has not made a selection on one or more sets of records in the file requiring user interaction Complete Passed records of a submitted file have been successfully processed and posted to the ODS Excluded Submitted records for a site(s) was (were) removed from the submission process and not posted to the ODS A file may be in one of the following possible states after the upload process or during the batch submission process 15

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Enroll Student Disposition Codes DispositionDescription ReadyReady for selection SelectedA selection of an SSID or New SSID has been made PostedThe selected record and its resolution has been posted CancelledThe “None of the Above” option was selected FailedThe selected record and its resolution failed validation and were not posted Step 5: Resolve SSID Candidates/Post Records (cont) 16

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Modify Existing Student’s Data Step 1: Prepare Data (SSID Enrollment, Student Information, Student Program, Student ELA) – p. 21 Step 2: Upload Files – pp Step 3: View Submission Status – pp Step 4: View and Post Passed Records –pp Step 5: Resolve SSID Candidates/Post Records – pp Step 6: Resolve Rejected Records – pp Step 7: Correct Rejected Records – pp Step 8: Reload Rejected Records – p. 50 STEPS FOR BATCH MAINTENANCE The steps to modify students’ data are the same as the steps to enroll students, except that there is no step to Resolve SSID Candidates 17

System Documentation 18 Resources DocumentDescriptionSections CALPADS File Specifications (Forms) File layout and requirements for batch submission SENR, SINF, SELA & SPRG tabs CALPADS Error ListDetailed error message descriptions Student Enrollment, Student Information, Student English Lang Stat, Student Programs, and Fall 1 Certification tabs CALPADS Data GuideDetailed requirementsSections 2.1.1, 2.1.2, & – CALPADS Calendar Essential 3 - SSID Enrollment Course Introduction v1.0, September 10,

19 Resources Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Self-paced Trainings FAQs CALPADS - Race and Ethnicity - LCFF - Free and Reduced-Price Meal (FRPM) Income Eligibility Under the LCFF Unduplicated Pupils at Schools with Provision 2 and 3 or Community Eligibility Provision (CEP) Status English Learners Under the LCFF Foster Youth Under the LCFF County Office of Education Schools and Alternative Education CALPADS Q & A Sessions – Every Wednesday Enrollment

Support Web: Phone: Listserv: Essential 3 - SSID Enrollment Course Introduction v1.0, September 10,

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014 Training Evaluation Please Complete Our Survey 21 Questions 21