© 2004 Dechert LLP FORM N-CSR, CERTIFICATIONS AND DISCLOSURE CONTROLS AND PROCEDURES James F. DesMarais, Esq. MFS Investment Management Brian S. Vargo,

Slides:



Advertisements
Similar presentations
Conducting your own Data Life Cycle Audit
Advertisements

1 Basics of Bank Board Minutes Carol Kelleher Vice-President and Corporate Secretary Pacific Capital Bancorp Santa Barbara, Calif.
Due Diligence for Directors Martin Elliott Kovnats Jeffrey Kyle Merk.
Planning Reports and Proposals
Cost Management ACCOUNTING AND CONTROL
PPS t/a Carnegie et al; Accounting: Financial and Organisational Decision Making © 1999 McGraw-Hill Book Co. Aust. 1.1 ACCOUNTING Financial and Organisational.
Assurance Services Independent professional services that “improve the quality of information, or its context, for decision makers” Assurance service encompass.
Obtaining Clients Submit a proposal
INTERNAL CONTROLS.
2 Session Objectives Increase participant understanding of effective financial monitoring based upon risk assessments of sub-grantees Increase participant.
Is your institution in control? Internal Control, Standard Operating Procedures and the Policy Process T. Michael Ford, Special Assistant to the VP&CFO.
Orientation Session on International Public Sector Accounting Standards (IPSAS) September 1, 2009.
E- Learning Technologies: Applications for Government Accounting & Financial Systems Page - 1 January 19, 2004 International Institute of Business Technologies.
The Managing Authority –Keystone of the Control System
“Train the trainers” seminar
1 National Police Board 16 September 2009 Elisabeth Styf President ECIIA Chief Audit Executive for the Swedish Police Service 21 police authorities, the.
Jeopardy Q 1 Q 6 Q 11 Q 16 Q 21 Q 2 Q 7 Q 12 Q 17 Q 22 Q 3 Q 8 Q 13
Jeopardy Q 1 Q 6 Q 11 Q 16 Q 21 Q 2 Q 7 Q 12 Q 17 Q 22 Q 3 Q 8 Q 13
Accounting and Financial Reporting
Using Internal Control to Manage Risk Mary C. Braun, CPA, CGFM Management Concepts, Incorporated.
Building on Our Core Values Building on Our Core Values © 2003 by the AICPA The Sarbanes-Oxley Act.
Privacy Impact Assessment Future Directions TRICARE Management Activity HEALTH AFFAIRS 2009 Data Protection Seminar TMA Privacy Office.
Vision: A strong and capable civil society, cooperating and responsive to Cambodias development challenges 1.
1 Dr. Ashraf El-Farghly SECC. 2 Level 3 focus on the organization - Best practices are gathered across the organization. - Processes are tailored depending.
MAKERERE UNIVERSITY DIRECTORATE OF INTERNAL AUDIT ACCOUNTABILITY SYSTEMS AND PROCESSES RIDAR HOTEL SEETA 16 TH – 18 TH JUNE 2011 Presented by SAMUEL NATWALUMA.
HIGH-RISK: FOREIGN CORRESPONDENT BANKING
Chapter 17 Completing the Audit Engagement McGraw-Hill/IrwinCopyright © 2012 by The McGraw-Hill Companies, Inc. All rights reserved.
Chapter 17 Completing the Audit Engagement McGraw-Hill/IrwinCopyright © 2012 by The McGraw-Hill Companies, Inc. All rights reserved.
Additional Assurance Services: Other Information
Checking & Corrective Action
1 Regulation of Sponsors and Independent Financial Advisers Joint HKEx / SFC Press Conference 19 October 2004.
25 seconds left…...
LACPA ISA Presentation
1 Financial Markets and Institutions Leng Ling Department of Economics & Finance Georgia College & State University.
Section 404 Audits of Internal Control and Control Risk
Internal Control and Control Risk
We will resume in: 25 Minutes.
Audit of the Sales and Collection Cycle
1 PART 1 ILLUSTRATION OF DOCUMENTS  Brief introduction to the documents contained in the envelope  Detailed clarification of the documents content.
Overall Audit Plan and Audit Program
Chapter 14 Fraud Risk Assessment.
Sarbanes-Oxley Act of 2002 UAA – ACCT 316 – Fall 2003 Accounting Information Systems Dr. Fred Barbee.
Chapter 7 Control and AIS Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall 7-1.
Dave Richards, CIA, CPA Director, Internal Auditing FirstEnergy Corporation.
Special Reports and Accounting and Review Services.
Sarbanes-Oxley Act. 2 What Is It? Act passed by Congress in response to the recent and continuing corporate scandals. Signed into law July 30, Established.
Audit Planning and Analytical Procedures Chapter 8.
Chapter 7 Control and AIS Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall 7-1.
Internal Control. COSO’s Framework Committee of Sponsoring Organizations 1992 issued a white paper on internal control Since this time, this framework.
18- 1 © 2006 The McGraw-Hill Companies, Inc., All Rights Reserved. Chapter 18 Integrated Audits of Internal Control (For Public Companies Under Sarbanes-Oxley.
Internal Control. COSO’s Framework Committee of Sponsoring Organizations 1992 issued a white paper on internal control Since this time, this framework.
Purpose of the Standards
Auditing II Unit 1 : Audit Procedures Unit 2: Audit of Limited Companies Unit 3: Audit of Government Companies.
Internal Auditing and Outsourcing
Audit objectives, Planning The Audit
Implementation Issues of Sarbanes-Oxley CASE Presentation September 23, 2004 By Denise Farnan.
Chapter 5 Internal Control over Financial Reporting
v2 Climate Change Disclosure for Canadian Public Companies Barbara Hendrickson Corporate Reporting: Climate Change & Related Environmental Disclosures.
©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley Audit Planning and Analytical Procedures Chapter 8.
Scandals (in the public and private sector)  Enron  Worldcom  Livent  Nortel  HRDC  Sponsorship Scandal.
1 Today’s Presentation Sarbanes Oxley and Financial Reporting An NSTAR Perspective.
1 © 2012 John Wiley & Sons, Ltd, Accounting for Managers, 4th edition, Chapter 2 Accounting and its Relationship to Shareholder Value and.
Richard F. Chambers, CIA, CGAP Vice President, IIA Learning Center The Institute of Internal Auditors.
1 Sarbanes-Oxley Overview. 2 Sarbanes-Oxley Act Summary The Sarbanes-Oxley Act of 2002 §201Prohibited Non-Audit Services §202Audit Committee Pre-Approval.
McGraw-Hill/Irwin © 2003 The McGraw-Hill Companies, Inc., All Rights Reserved. 6-1 Chapter 6 CHAPTER 6 INTERNAL CONTROL IN A FINANCIAL STATEMENT AUDIT.
An Overview THE AUDIT PROCESS. MAJOR PHASES IN AN AUDIT Client acceptance and retention Establish terms of the engagement Plan the audit Consider internal.
Lecture 5 Control and AIS Copyright © 2012 Pearson Education 7-1.
Audit Planning and Analytical Procedures
Internal and Governmental Financial Auditing and Operational Auditing
The Demand for Audit and Other Assurance Services
Presentation transcript:

© 2004 Dechert LLP FORM N-CSR, CERTIFICATIONS AND DISCLOSURE CONTROLS AND PROCEDURES James F. DesMarais, Esq. MFS Investment Management Brian S. Vargo, Esq. Dechert LLP January 26, 2004

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 2 SARBANES-OXLEY ACT OF 2002 A primary goal - enhance responsibility for financial reports Two separate certifications  SOX § 302  SOX § 906

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 3 SEC RULES AND FORMS INVESTMENT COMPANY ACT OF 1940 ICA Rule 30e-1  Semi-annual reports to stockholders  Annual audited financial statements ICA Rules 30b2-1 and 30d-1 – Form N-CSR ICA Rule 30a-2 – Certifications ICA Rule 30a-3 – Controls and Procedures

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 4 FORM N-CSR ICA and Exchange Act report Items include  Reports to stockholders  Code of ethics  Audit committee financial expert  Principal accountant fees and services  Controls and procedures  Exhibits - including certifications Note Exchange Act Rule 12b-20 – further material information

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 5 FORM N-CSR CERTIFICATIONS Principal executive officer and principal financial officer Two separate forms of certifications  Form N-CSR Item 10(a)(2) – ICA Rule 30a-2(a)  Form N-CSR Item 10(b) – ICA Rule 30a2(b)

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 6 FORM N-CSR CERTIFICATIONS Item 10(a)(2)  Reviewed the report  Based on his or her knowledge, no material misstatement or omission  Based on his or her knowledge, financial statements and financial information fairly present in all material respects financial condition, results of operations, changes in net assets, and cash flows (if required)  Disclosure controls and procedures  Internal control over financial reporting

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 7 FORM N-CSR CERTIFICATIONS Item 10(b)  Report fully complies with Exchange Act requirements  Information contained in the report fairly presents, in all material respects, the financial condition and results of operations of the issuer

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 8 FORM N-CSR CERTIFICATIONS Item 10(a)(2) - Controls and procedures  Disclosure controls and procedures (DCP)  Internal control over financial reporting (ICFP)

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 9 FORM N-CSR CERTIFICATIONS Item 10(a)(2) - DCP  Responsibility for establishing and maintaining  Designed to ensure knowledge of material information  Evaluation and report  Form N-CSR, Item 9 - conclusions regarding effectiveness of DCP

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 10 FORM N-CSR CERTIFICATIONS Item 10(a)(2) - ICFR  Responsibility for establishing and maintaining  Designed to provide reasonable assurance regarding reliability of financial reporting and the preparation of financial statements in accordance with GAAP  Disclosure of material changes and deficiencies

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 11 CHANGES TO SHAREHOLDER REPORTS Tighten MDFP  Use of standardized template  Base discussion on attribution analysis  Eliminate discussion of comparative performance to benchmarks not included in attribution analysis  Elimination of forward-looking statements  Note significant positions sold out of fund after the reporting period  Discuss effect of cash position on relative performance Use of separate document that is not part of shareholder report  President letter  Forward looking statements  Expanded discussion on fund performance

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 12 CONDUCT OF PEO/PFO CERTIFICATION MEETING Frequency – monthly for many fund groups Attendees – major contributors to N-CSR Purpose – to fulfill requirement that PEO/PFO have reviewed the shareholder report Topics  Approve minutes  Discussion of material changes to processes or controls  Discuss significant issues arising from other operating committees Risk Committee Valuation Committee Trade Processing Committee  Discuss whistleblower reports  Discuss reports under Attorney Conduct Rule  Regulatory update  Update on industry compliance activities/efforts  Review current N-CSR filings/process  Confirm receipt of all sub-certifications

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 13 DISCLOSURE CONTROLS AND PROCEDURES ICA Rule 30a-3 Funds must maintain and regularly evaluate DCP DCP - controls and other procedures designed to ensure that  information required to be disclosed on Form N-CSR (includes shareholder report!) is recorded, processed, summarized and reported on a timely basis  information is timely communicated to management to enable timely decisions regarding disclosure

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 14 DISCLOSURE CONTROLS AND PROCEDURES What’s the point of DCP?  SEC rules require them  Process provides the basis for certifications Accuracy of information Compliance with disclosure requirements

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 15 DEVELOPING & IMPLEMENTING DCP Getting started  No prescribed form  Tailor to particular business and management practices  Start with current practices

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 16 DEVELOPING & IMPLEMENTING DCP Initial assessment  Understand and document the process by which information is collected and reported  Evaluate current practice Timely communication Accuracy Records Personnel

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 17 DEVELOPING & IMPLEMENTING DCP Identify key personnel/functions Determine how to effectively gather information  Questionnaires  Interviews  Disclosure review and meetings  Sub-certifications Determine the level of diligence to confirm information Establish schedules for each step in the process

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 18 DEVELOPING & IMPLEMENTING DCP Introduction  Explain rationale  Emphasize importance

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 19 DEVELOPING & IMPLEMENTING DCP Establish a disclosure controls committee (DCC)  Role Oversee the process Ensure efficiency and effectiveness Resolve disputes Consider disclosure issues  Members - senior management of each major department/function that contributes to disclosure

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 20 DEVELOPING & IMPLEMENTING DCP Describe the process  Key personnel  Methods of gathering information and responsibility  Methods of confirming information

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 21 DEVELOPING & IMPLEMENTING DCP Active role for senior management  PEO and PFO are “on the hook”  At a minimum PEO and PFO must review each report DCC should meet or communicate with PEO and PFO to review the process implemented, disclosure issues, and the accuracy and completeness of disclosures

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 22 DEVELOPING & IMPLEMENTING DCP Sub-certifications  Support PEO and PFO certifications  Internal - personnel who provide or verify information  External - service providers Certification of information Verification of integrity of process  Investment activities, pricing, marketing and information services, legal and compliance, administration, accounting, custody, transfer agency

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 23 DEVELOPING & IMPLEMENTING DCP Coverage  PEO and PFO certifications cover the entire report MDFP Marketing information “President’s letter” Financial statements and information  DCP must be comprehensive and coordinate efforts of all groups that contribute to disclosure  Use checklists and flow charts Required information Responsible persons Sub-certifications

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 24 DEVELOPING & IMPLEMENTING DCP Records  Create a “paper trail” - document each step in the disclosure process  Regular meetings and minutes of DCC  Compiled reports and information  Completed checklists  Sub-certifications

© 2004 Dechert LLP January 26, 2004 Form N-CSR, Certifications and Disclosure Controls and Procedures 25 DEVELOPING & IMPLEMENTING DCP Keep the Board involved  Approval of DCP  Regular reports - evaluations, deficiencies, changes