Any particular land unit should be located in only one Toolkit folder Only one practice schedule will be created per customer folder All land unit boundaries must be digitized and attributed in Toolkit using the primary (‘Master’) plan’s land unit layer (exemptions shown below). Plans and folders linked to active contracts are exempt from current cleanup; CSP also exempt; also CURRENT CRP. NO new CRP. Circular No. 3 Requirements

Four key issues to address 1.A tract appears in more than one customer folder. 2.A folder contains too many plans. 3.Adding practices from other existing plans into the Master plan 4. When should I make a new folder / plan?

1.A tract appears in more than one customer folder.

ARCHIVE

MAINTAIN AS IS

MAINTAIN AS IS 2. A folder has too many plans.

ARCHIVE Possible Delete?

MAINTAIN No more new separate CRP

MAINTAIN Rename as Master?

ARCHIVE

Options Review 1. Maintain as is 2. Archive 3. Revise

1. Maintain as is, if… a. No other plans in the folder b. No technical revision needed c. Practices are linked to ProTracts contract(s) d. CSP02, CSP08 or previously existing CRP

2. Archive, if… a. Workflow status is “Completed” or “Non Selected” b. Several years old, no planned practices applied, and no practices linked to active contract(s) c. Created prior to 2005, not updated since, and no practices linked to active contract(s)

3. Notes on Plan Revisions a. Practices linked to ProTracts contracts MUST be edited by a modification in ProTracts b. Remember to change the Plan Approval Date found under the “Reporting” tab c. New land units CAN be added to a Master plan

3. Adding Existing or New Practices To The Master Plan 1. Creating a new pracrice on an entire existing field* 2. Creating a new practice on part of an existing field* a. if a practice layer is not present in the plan b. if a practice layer is already present in the plan 3. Copying practices from one plan to the master plan* *see specific documents for details.

4a. When To Create A New Folder a.Check Toolkit for the Tract number. b. Check for the Customer name. c. Check for the Operator name. If none of the above appear in the Toolkit search then you can create a new customer folder

4b. When To Create A New Plan 1. Check Toolkit for the Tract number. 2. Check for the Customer name. 3. Check for the Operator name. If any of the above appear during a Toolkit search then check out the folder(s), and examine the plans that are present. Create a new plan if the only plan present: 1) is a CSP plan, 2) has a workflow status of “Completed”or “Non-Selected”, or 3) was created before 2005 and has no practices linked to any active contracts. Do NOT create any new CRP plans this Spring.