Supply Operations at the Company Level Become familiar with the proper policies and procedures to supervise supply operations at the company level Supply Operations at the Company Level 1

MOTIVATOR Motivator Have you ever been involved with a case of a lost weapon or sensitive item? Remember the fallout. Have you ever been involved with doing a report of survey involving items that have been lost, damaged, or destroyed while in the custody of the unit supply sergeant? Remember the difficulty involved. This lesson is designed to help prevent you, as the supervisor of company supply operations, avoid like circumstances. 2

Ensuring supply discipline at Unit Level LEARNING OBJECTIVE Supply Discipline at the Company Level . Ensuring supply discipline at Unit Level The best means of ensuring supply discipline is to be proactive and not reactive in supply operations. Also, supply discipline does not lend itself to infrequent emphasis. Enforcing discipline and compliance with regulations requires constant command emphasis. To effectively instill and maintain supply discipline, commanders and supervisors must routinely adhere to CSDP procedures and conduct supply discipline training for all subordinates 3

TYPES OF UNIT STORAGE FACILITIES SUPPLY ROOM - EXPENDABLE AND NON-EXPENDABLE TOOL ROOM OR AUXILIARY STORAGE ROOM - TOOLS AND PILFERABLE ITEMS ARMS ROOM - STORES WEAPONS AND AMMUNTION PARKING / STORAGE - SEPARATE AREA, ROOMS, OR BUILDING OPEN AREA STORAGE - SUPPLIES AND EQUIPMENT NOT EASILY PILFERABLE OR DAMAGED BY WEATHER SUPPLY ROOM - Stores expendable and non-expendable supplies (Normally Troop Issue Items). TOOL ROOM OR AUXILIARY STORAGE ROOM - Stores tools and pilferable items that require security. ARMS ROOM – Stores weapons, small quantities of ammunition and other sensitive items approved by the unit commander (In writing per para. 4-18 to AR 190-11). PARKING / STORAGE – Vehicle parking areas, separate buildings, and rooms that are issued to Hand Receipt Holders so that they have the means to secure property issued to them from the PHRH / PBO OPEN AREA STORAGE – Stores supplies and equipment not easily pilferable or damaged by weather 4

KEY PLAYERS IN SUPPLY DISCIPLINE BDE / BN CSDP MONTIORS UNIT COMMANDERS UNIT SUPPLY OFFICERS UNIT FIRST SERGEANTS UNIT SUPPLY SERGEANTS PLATOON / SECTION NCOs   Battalion Commander’s appoint in writing, a Command Supply Discipline Monitor to assist the Battalion commander with establishing and the monitoring the Command Supply Discipline Program within his organization in compliance with regulatory guidance. The CSDP Monitor conducts CSDP Evaluations on an annual basis recognizing both superior and inferior performance at unit level. Unit Commander’s appoint in writing, a Unit Supply Officer to oversee and continually monitor the performance of unit personnel in the accomplishment of administrative actions required for unit compliance with regulatory guidance SOLDIERS 5

ACCOUNTABILITY AND RESPONSIBILITIES ACCOUNTABILITY AND RESPONSIBILITY COMMAND RESPONSIBILITY SUPERVISORY RESPONSIBILITY DIRECT RESPONSIBILITY CUSTODIAL RESPONSIBILITY PERSONAL RESPONSIBILITY ACCOUNTABILITY AND RESPONSIBILITY   Accountability is the obligation of a person to keep records of property, documents, or funds. These records show identification data, gains, losses, dues-in, dues-out, and balances on hand or in use. Responsibility is the obligation of an individual to ensure Government property and funds entrusted to his or her possession, command or supervision are properly used and cared for, and that proper custody and safekeeping are provided. There are five different types of responsibility. 6

Responsibility for all property within their command COMMAND RESPONSIBILITY. The obligation of a commander to ensure all Government property within his or her command is properly used and cared for, and that proper custody and safekeeping are provided. Command responsibility is inherent in command and cannot be delegated. It is evidenced by assignment to a command position at any level and includes—  Ø      Ensuring the security of all property of the command, whether in use or in storage.  Ø      Observing subordinates to ensure their activities contribute to the proper custody, care, use, and safekeeping of all property within the command.  Ø      Enforcing all security, safety, and accounting requirements  Ø      Taking administrative or disciplinary measures when necessary. 100 HHD, ENGINEER BRIGADE (MTOE Abstract) 101 00 COMMAND SECTION   01 BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) 102 00 DET HQ   01 HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Supervisory Responsibility) 03 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for all property within their command 7

SUPERVISORY RESPONSIBILITY SUPERVISORY RESPONSIBILITY. The obligation of a supervisor to ensure all Government property issued to, or used by his or her subordinates is properly used and cared for, and that proper custody and safekeeping are provided. It is inherent in all supervisory positions, is not contingent upon signed receipts or responsibility statements and cannot be delegated. It arises because of assignment to a specific position and includes—  Ø      Providing proper guidance and direction.  Ø      Enforcing all security, safety, and accounting requirements.  Ø      Maintaining a supervisory climate that will facilitate and ensure the proper care and use of Government property.   100 HHD, ENGINEER BRIGADE (MTOE Abstract) 101 00 COMMAND SECTION   01 BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) 102 00 DET HQ   01 HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Supervisory Responsibility) 03 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for property in the possession of personnel under their supervision 8

DIRECT RESPONSIBILITY DIRECT RESPONSIBILITY. The obligation of a person to ensure all Government property for which he or she has receipted, is properly used and cared for, and that proper custody and safekeeping are provided. Direct responsibility results from assignment as an accountable officer, receipt of formal written delegation, or acceptance of the property on hand receipt from an accountable officer. Commanders, and/or directors of separate TDA activities will determine and assign in writing those individuals who will have direct responsibility for property. 100 HHD, ENGINEER BRIGADE (MTOE Abstract) 101 00 COMMAND SECTION   01 BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) 102 00 DET HQ   01 HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Direct Responsibility - HRH) 03 LT WH VEH MECHANIC (Personal Responsibility -SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for property accepted on hand receipt from accountable officer (PHRH/CPBO) 9

Responsibility for property in storage awaiting issue or turn-in CUSTODIAL RESPONSIBILITY. The obligation of an individual for property in storage awaiting issue or turn-in to exercise reasonable and prudent actions to properly care for, and ensure proper custody and safekeeping of the property are provided. Custodial responsibility results from assignment as a supply sergeant, supply custodian, supply clerk, or warehouse person, and are rated by and answerable directly to the accountable officer or the individual having direct responsibility for the property. Responsibilities include—  Ø      Ensuring the security of all property stored within the supply room and storage annexes belonging to the supply room or SSA is adequate.  Ø      Observing subordinates to ensure their activities contribute to the proper custody, care, and safekeeping of all property within the supply room and storage annexes belonging to the supply room or SSA.  Ø      Enforcing all security, safety, and accounting requirements.  Ø      When unable to enforce any of these, reporting the problem(s) to their immediate supervisor. 100 HHD, ENGINEER BRIGADE (MTOE Abstract) 101 00 COMMAND SECTION   01 BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) 102 00 DET HQ   01 HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Direct Responsibility) 03 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for property in storage awaiting issue or turn-in 10

Responsibility for property in their possession PERSONAL RESPONSIBILITY. The obligation of a person to exercise reasonable and prudent actions to properly use, care for, and safeguard all Government property in his or her physical possession. It applies to all Government property issued for, acquired for, or converted to a person’s exclusive use, with or without receipt.   100 HHD, ENGINEER BRIGADE (MTOE Abstract) 101 00 COMMAND SECTION   01 BDE COMMANDER (Command Responsibility) 02 EXECUTIVE OFFICER 03 S4 (CSDP Monitor) 09 COMMAND SERGEANT MAJOR (Direct Responsibility - HRH) 10 VEHICLE DRIVER (Personal Responsibility - SHRH) 102 00 DET HQ   01 HHD COMMANDER (Command Responsibility - PHRH) 02 DETACHMENT SERGEANT (Direct Responsibility) 03 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 04 SUPPLY SGT (Direct & Custodian Responsibility) 05 PWR-GEN EQUIP REP (Personal Responsibility - SHRH) 06 TRACK VEH MECH (Personal Responsibility - SHRH) 08 LT WH VEH MECHANIC (Personal Responsibility - SHRH) 09 COOK (Personal Responsibility - SHRH) 10 ARMORER (Direct Responsibility - HRH) Responsibility for property in their possession 11

Accountability starts with holding responsible individuals accountable RESPONSIBILITY RELATIONSHIPS.  Ø      Command responsibility and supervisory responsibility depend on the location of the property within the chain of command. This responsibility is a part of a job or position and is incurred by assuming that command or supervisory position. It cannot be delegated.  Ø      Direct responsibility is a formal assignment of property responsibility to a person within the supply chain who has the property within his or her custody, but not necessarily in their possession or for their use. Accountable officers always have direct responsibility unless it has been specifically assigned to another person. Accountable officers may delegate such responsibility by written designation or by issue of the property on a hand receipt.  Ø      Personal responsibility always accompanies the physical possession of property. Accountability starts with holding responsible individuals accountable 12

Custodial Responsibility Supply Sergeant and Supply Clerk Responsibility for property in storage awaiting issue or turn-in Command Responsibility Responsibility for all property within their command Company Platoon Supervisory Responsibility Responsibly for property in the possession of personnel under their supervision Direct Responsibility Hand Receipt Holders Responsibility for property accepted on hand receipt from accountable officer (CPBO / PHRH) Squad Flow chart on the five types of responsibilities and their relationship to levels of command Individual Personal Responsibility Responsibility for property in their possession. 13

SAFETY MEASURES FOR CLASS I STOREAGE PROTECT FROM PLACE OPEN STOCKAGE ON DUNNAGE ROTATE AND GUARD RATIONS SEPARATE AND LABEL STOCKS Protect from water, vermin, spoilage, theft, and contamination Place open stockage on dunage and cover Rotate rations during exercises / deployments Separate and properly label stocks by date of pack DATE DATE DATE 14

SAFETY MEASURES FOR CLASS III STORAGE SEPARATE FLASH POINT PRODUCTS STORE CONTAINERS AWAY FROM GROUND INSPECT MONTHLY CONTROL CLASS III ENVIRONMENT SEPARATE HIGH FLASH POINT FROM LOW FLASH POINT PRODUCTS. ENSURE STORED CONTAINERS ARE NOT IN DIRECT CONTACT WITH THE GROUND. INSPECT CONTAINERS WEEKLY FOR LEAKS AND DAMAGE. CONTROL THE ENVIRONMENT WHERE THE CLASS III PRODUCTS ARE STORED. 15

SAFETY MEASURES FOR GENERAL STORAGE RECEPTACLES - HAZMAT IN FIRE & SPARK PROOF RECEPTACLES GROUNDING - ELECTRICAL EQUIPMENT GROUNDED AISLES - CLEAR LIGHTING - WORK AREAS ILLUMINATED CLEARANCE -STOCKED IAW REGULATION RECEPTACLES - STORE HAZARDOUS MATERIALS IN MARKED AND IDENTIFIED FIRE AND SPARK PROOF RECEPTACLES. GROUNDING - ALL ELECTRICAL EQUIPMENT MUST BE GROUNDED. AISLES - KEEP CLEAR OF SUPPLIES AND EQUIPMENT. LIGHTING - ENSURE WORK AREAS ARE ILLUMINATED. CLEARANCE - PREVENT ACCIDENTS, STOCK ACCORDING TO REGULATION. 16

STORAGE PRECAUTIONS FIRE THEFT FIRE - FIRE CAUSES LOSS OF LIFE AND MILLIONS OF DOLLARS IN LOSS TO STORED SUPPLIES ANNUALLY. TAKE PRECAUTIONS, ENSURE COMPLIANCE WITH SMOKING REGULATIONS, FIRE DRILLS, FIRE REPORTING PROCEDURES, AND FIRE CLEARANCES. THE BEST PREVENTIVE MEASURE AGAINST FIRE IS TO KEEP A FIRE FROM STARTING. THEFT - SUPPLIES IN STORAGE ARE MORE SUSCEPTIBLE TO THEFT BECAUSE THEY ARE NOT CHECKED REGULARLY. THE BEST PROTECTION AGAINST THEFT IS TO SECURE ITEMS, RESTRICT ACCESS TO STORAGE SITE, AND CHECK ITEMS ON A REGULAR BASIS. THEFT 17

STORAGE PRECAUTIONS RODENTS - CONTROL RODENTS WEATHER - PROTECT SUPPLIES RODENTS - CONTROL RODENTS INSECTS - INSPECT INFESTATION OFTEN WEATHER - PROTECT SUPPLIES STORED IN OPEN AREAS FROM THE ELEMENTS THROUGH THE USE OF DUNAGE, TARPAULINS, AND TENTS. RODENTS - CONTROL RODENTS BY DISPOSING OF TRASH AND GARBAGE PROMPTLY, BY PROHIBITING EATING IN STORAGE AREAS, AND BY ENSURING THE AREAS ARE KEPT CLEAN AND FREE OF SUBSTANCES THAT ATTRACT THEM. INSECTS - INSPECT FOR INSECT INFESTATION OFTEN, SUMMER MONTHS IN PARTICULAR. CONTROL INSECTS BY NOTIFYING THE POST ENGINEERS FOR ASSISTANCE. 18

PHYSICAL SECURITY REQUIREMENT WEAPONS STORE ARMS, AUTOMATIC WEAPONS, UP TO 50 CALIBER, AND 40 MM GRENADE LAUNCHERS I. A.W. AR 190-11 . A unit may store Categories I thru IV of AA&E: Category II: Light Automatic Weapons, including .50 caliber, M16A2 Rifle, Squad Automatic Weapon (SAW) and 40MM MK-19 Machine Gun. Category III: 40MM Grenade Launchers (M203) Category IV: Hand Guns (9MM) and weapons that are not fully automatic. THE STANDARDS AND PROCEDURES ARE PRESCRIBED IN AR 190-11 . 19

PHYSICAL SECURITY REQUIREMENTS ARMS ROOM MAXIMUM SECURITY BUILDING DOORS CONSTRUCTED OF STEEL BARS APPROVED DA LOCKING DEVICES APPROVED IDS ON ARMS ROOMS AA&E storage areas must have an approved DA Form 4604-R (Security Construction Statement) indicating the highest level of storage (Category II) and validated every 5 years by MNFE Units must have on hand a copy of the most current Physical Security Survey (AR 190-13) in accordance with paragraph 2-6 to AR 190-11. Units must maintained a DA Form 4930-R (Alarm / Intrusion Detection Record) in accordance with paragraph 3-6 to AR 190-11. Unaccompanied access procedures will be in accordance with paragraph 4-19 to AR 190-11 20

PHYSICAL SECURITY REQUIREMENTS Arms Racks and Storage Containers ARMS ROOM (CONTINUED) ARMS RACKS AND CONTAINERS - WEAPONS STORED IN: - BANDED CRATES - LOCKED CONTAINERS - LOCKED, STANDARD-ISSUE RACKS - LOCKED, LOCALLY FABRICATTED RACKS Arms Racks and Storage Containers When not in use, arms will be stored in banded crates, metal containers, approved standard issue racks or locally fabricated arms racks, and secured in approved weapons storage facilities. Standard issue approved metal wall lockers or metal cabinets may be used. Crates or containers will be banded, locked, or sealed in a way that will prevent weapon removal without leaving visible signs of tampering. Screws or bolts used in assembling containers, lockers, or cabinets will be made secure to prevent disassembly.  All arms racks or containers will be locked with approved secondary padlocks. In facilities that are not manned 24 hours a day, rifle racks and containers weighing less than 500 pounds will be fastened to the structure (or fastened together in groups totaling more than 500 pounds) with bolts or with chains equipped with secondary padlocks. Bolts used to secure racks will be spot welded, brazed, or peened to prevent easy removal. Chains used to secure racks (and containers) will be heavy duty hardened steel, welded, straight links steel, galvanized of at least 5/16–inch thickness, or of equivalent resistance to force required to cut or break a secondary padlock.   21

Excess Equipment Management EXCESS MANAGEMENT EXCESS IS DEFINED AS ANY ITEM ON HAND THAT EITHER IS NOT AUTHORIZED OR EXCEEDS A UNIT’S CURRENT AUTHORIZATION. WE DO NOT HAVE THE PEOPLE OR RESOURCES TO PROPERLY MAINTAIN IT UPON NOTIFICATION - UNITS HAVE 30 DUTY DAYS TO ACCOMPLISH THE SUPPLY ACTION Excess Equipment Management    Items in excess of authorized allowances will be reported as excess. Units will effect turn-ins, cancel/modify requisitions, or request retention authority.    Primary Hand Receipt Holders are relieved from accounting for property upon turn-in of the property or transfer of the property to another organization. Accordingly, disposition of excess equipment should be determined as soon as practical after discovery of the excess items. Request for technical inspections should be submitted, as appropriate, to the supporting maintenance activity to determine condition codes and ensure 10/20 PMCS standards for the item. 22

HAND RECEIPTS KEEP HAND RECEIPTS CURRENT VERIFY QUANTITIES (TO INCLUDE COMPONENTS) AND SERIAL NUMBERS BEFORE YOU SIGN DON’T LOAN YOUR PROPERTY TO ANOTHER UNIT UNLESS THE ACTION IS APPROVED BY THE CPBO RANDOMLY SPOT-CHECK THE LOCATION AND THE PHYSCIAL CONDITION OF YOUR PROPERTY BETWEEN INVENTORIES If you are a hand receipt holder (HRH), your signing of the hand receipt signifies you agree to take care of the property and return it, when requested to do so, in the same condition it was in when you received it (less any fair wear and tear). Failure to satisfy that agreement can mean that you will pay for the missing or damaged property unless you can prove that it was not lost or damaged by your negligence. DA Pam 710–2–1 chapters 5 and 6, contain much information that will help you manage your hand receipts 23

A LATERAL TRANSFER IS AN EXCHANGE OF NON-EXPENDABLE LATERAL TRANSFERS A LATERAL TRANSFER IS AN EXCHANGE OF NON-EXPENDABLE EXCESS PROPERTY FROM ONE ORGANIZATION TO ANOTHER ORGANIZATION WHERE A SHORTAGE EXISTS. A Lateral Transfer is an exchange of non-expendable excess property from one organization to another organization where a shortage exists. 24

EQUIPMENT TURN-IN / LATERAL TRANSFER PROCEDURES 10-20 ENSURE EQUIPMENT MEETS STANDARDS PREPARE DOCUMENTS & SHORTAGE LISTS COORDINATE APPROVAL FROM THE CPBO / BN S4 HAVE CPBO ASSIGN DOCUMENT NUMBER SUBMIT CANCELLATIONS FOR OPEN REQUISITIONS COORDINATE WITH SSA OR GAINING UNIT PROVIDE COPY OF DOCUMENTS TO THE CPBO DA Form 3161 Ensure equipment meets 10/20 standards Prepare documents (DA Form 2765-1 for turn-ins and DA Form 3161 for Lateral Transfers) and component shortage lists Coordinate with CPBO and Bn S4 to verified the exact status of the item (CPBO or Bn S4 may have other information take may impact on the turn-in or lateral transfer of the item) Upon approval for action, CPBO will provide document number. Submit cancellation requests for open requisitions for the equipment to be turned in or laterally transfer Coordinate with SSA or gaining unit Ensure units provide CPBO with a copy all document DA Form 3161 COMMANDER 25

Delegation of Authority (Signature Cards) RECEIVING SUPPLIES CONDUCT INVENTORY CHECK CONDITION SIGN FOR PROPERTY VERIFIY DOCUMENT NUMBER FROM CPBO PROVIDE CPBO WITH COPY OF SIGNED DOCUMENT SUBMIT SHORTAGE REQUISITIONS DA Form 3161 Delegation of Authority (Signature Cards) Units will ensure that only authorized personnel sign for unit property. DA Form 1687 is used to designate personnel as authorized representatives of the unit to request and/or sign for supplies. Receipt Documents Supplies issued from an SSA are normally issued with DD Form 1348–1 (Issue Release/Receipt Document) or DD Form 1348 (DOD Issue Release/Receipt Document). Unit representatives will acknowledge the receipt of the supplies by signing his or her name and entering the date on the receipt document. The unit representative will conduct an inventory of the item and verify condition. Completed receipt documents (DA Fm 2765-1, DA Fm 3161, DD Form 250, or DD Form 1348) will be forwarded to the CPBO and unit records will be adjusted accordingly. DA Form 2765 26

UNIT INVENTORIES AND EQUIPMENT ON HAND IN A UNIT. A INVENTORY IS THE PHYSICAL COUNT OF SUPPLIES AND EQUIPMENT ON HAND IN A UNIT. A INVENTORY IS THE PHYSICAL COUNT OF SUPPLIES AND EQUIPMENT ON HAND IN A UNIT A part of the Primary Hand Receipt Holder’s responsibilities is to ensure that inventories are accomplished when needed. To do this, the Primary Hand Receipt Holder will remind (in writing) the Hand Receipt Holders /Sub-Hand Receipt Holders within his unit, when to conduct an inventory and, if cyclic, what items to include. The Primary Hand Receipt Holder will also request a response from the Hand Receipt Holders /Sub-Hand Receipt Holders (in writing) to document when the inventory was completed and the results of that inventory. 27

TYPES OF INVENTORIES PRIMARY HAND RECEIPT HOLDER INVENTORY – 25% QUARTERLY OR AS DIRECTED BY CPBO COMMAND DIRECTED - USUALLY AS A RESULT OF AN INCIDENT WEAPONS AND AMMUNITION INVENTORY - MONTHLY OCIE INVENTORY - WITHIN 180 DAYS OF SOLDIER’S ARRIVAL OR ANNUALLY (SHOWDOWN INSPECTION) SENSITIVE ITEM INVENTORY - MONTHLY RECEIPT,TURN-IN, AND ISSUE OF PROPERTY - PHYSICAL COUNT PRIOR TO SIGNING CHANGE OF PHRH - WITHIN THE 30 DAYS PRIOR TO DATE OF CHANGE JANUARY JANUARY JANUARY FEBRUARY MARCH PRIMARY HAND RECEIPT HOLDER INVENTORY – Conducted on a quarterly basis as directed by the CPBO (25% Quarterly Cyclic Method) COMMAND DIRECTED - A Commander or CPBO can direct at any time but usually occurs as a result of a particular incident WEAPONS AND AMMUNITION INVENTORY – Conducted monthly OCIE INVENTORY – Conducted on an annual basis for ICE & OCIE “SHOWDOWN INSPECTIONS” and the arrival of new soldiers from Basic/AIT training (6 months) SENSITIVE ITEM INVENTORY – Conducted monthly RECEIPT,TURN-IN, AND ISSUE OF PROPERTY – Preformed prior to signing documents to verify the physical count of material CHANGE OF PHRH – Conducted within the 30 days prior to the effective date of change (Assumption of Command Order) DA Form 3161 JANUARY 28

INVENTORY PROCEDURES CHECK ALL ITEMS FOR MATCH CHECK CONDITION OF PROPERTY PHYSICALLY SEE THE ITEM CHECK ITEM FOR COMPLETNESS. VERIFY SERIAL NUMBERS VERIFY EXISTENCE OF ALL ITEMS NOT AVAILABLE INVENTORY ALL OPERATIONAL LOADS INSPECT FOR SERVICEABILITY ABIDE BY STATED TIME FRAMES Check all items to ensure item description listed on the Primary Hand Receipt matches the actual item Make a visual check of the condition of the property Do not assume items exist. Ensure you physically see it   Check item for completeness to include required publications Verify all serial numbers against Primary Hand Receipt Verify all items listed as work ordered to support maintenance, or otherwise not available that the proper documentation is available (DA Forms 2407 or DA Forms 3161) to ensure that they exists. Inventory unit’s operational loads (MREs); inspect for serviceability and lot numbers, and expiration dates Abide by inventory stated time frames established by regulatory guidance JANUARY 29

UNIT KEY CONTROL PROCEDURES UNIT KEYS NOT LEFT UNATTENDED OR UNSECURED  KEY CONTROL REGISTER MAINTAINED  KEYS SIGNED OUT USING DA FORM 5513-R  KEY AND LOCK CUSTODIANS APPOINTED  MAINTAIN KEY AND LOCK INVENTORY  PADLOCKS & KEYS WITHOUT SERIAL NUMBER, GET ONE Keys DA 5513-R Unit keys (Activity and Vehicle Keys) may not be left unattended or unsecured at any time. A Key control register will be maintained at unit level. Key and Lock Custodian will be appointed in accordance with AR 190-51. Keys will be signed out using DA Form 5513-R (Only the Key and Lock Custodian will issued keys). Units (Key and Lock Custodian) will maintain a key and lock inventory in accordance with AR 190-11 & 190-51 Padlocks and keys which do not have a serial number will be given one. Individuals receiving keys must be listed on an access roster 30

SUPPLY MANAGEMENT CONTROL PROCESS PROCESS IS IMPLEMENTATION OF THE COMMAND SUPPLY DISCIPLINE PROGRAM (CSDP) CSDP PURPOSE IS TO ESTABLISH & STANDARDIZE SUPPLY DISCIPLINE PROVIDE SINGLE LISTING OF SUPPLY DISCIPLINE MAKE THE ARMY EFFICIENT IN MONITORING ACTIONS CSDP PROCEDURES ARE LISTED IN NYARNG REG 710-1 Process is nothing more than the implementation of the Command Supply Discipline Program (CSDP) CSDP purpose is to establish supply discipline as a regulatory guidance, standardize supply discipline requirements, provide responsible personnel with a single listings of all existing supply discipline requirements, make the the Army more efficient regarding time spent monitoring subordinate actions. CSDP procedures are listed in NYARNG Regulation 710-1, AR 710-2, and AR 735-5. NYARNG CSDP PROGRAM 710-1 31