District / Club Online Membership Database Extension (MDE) & Directory Martin Brocklebank

District 1080 has its own searchable membership database It is NOT linked to the RIGD and therefore Club Secretaries continue to update it as normal NOT RI Global Database

 Can edit own data  Clubs can add / edit officers  Data is always up to date (as long as your details are correct)  No need to notify District  Responsible for your own and club data  Can produce printed information in many formats  Generic addresses for club officers  Benefit to Clubs, Members & Officers

So how do you do it …. Only a summary!

IMPORTANT If you have your own Club website you still need to maintain this database ~~~~~~~~~~~~~~~~~  You do not have to use the Website RIBItemplate  The data is provided for the benefit of ALL members and officers  It enables visitors to the District Website to find your Club

CLUB ADMIN ACCESS This is NOT an Officer Role but a level of access given to the member(s) who will maintain the system ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ A club can have as many designated with this access level as they wish However it is recommended:  A minimum of two and max of four (depending upon whether using the RIBIt)  These members are responsible for maintaining the system  One of these should be the Secretary

There are only a few things to maintain  The Meeting Details  The Officer Details  The Member Details  A link to your own website if you have one this diverts any visitors to your website from District  add committees and past presidents

 login in to rotary1080.org and the members page is accessed (Green)  click the “Search & Directories" link  search for something  look at the results  choose a report you want (next to "go") and see what you can get Simple “how to” Summary

Log on to your “club members login” at

Find username and password

Club Members Area

Search Input Screen

Search Input Results

Report / Directory Option

Print directory

 It is only as good as the data you put in  All Members can use it - if they wish  Log in difficulty may initially occur   please help by keeping your club up to date Caveat

 Easy access for club members  Search for any combination of criteria  Refine results  Create reports for directories, name badges, lists, event listings, s etc  Send to results search  Create file for local or external printer 1080 online membership database

Thank you for listening ~ Please help to keep your data up to date Martin Brocklebank

 Designated Club Admin Access  NOT part of RI Global Database  Have a greater level of access – Club Admin Page  Can Add | Amend | Remove records  Basis for ALL Directories and Reports  Only as good as the information entered ~~ KEEP IT UP TO DATE ~~ Club Admin Process

 Members individual records  Meeting venue. Time and location  Officer Records  Committee Records MDE Simple Steps Guide Available to download at Click on Marketing menu and choose “membership database” Up to Date …

Live Demonstration

 We have a poor Wi-Fi in this Hotel so I will have to go through this manually ~~~~~~~~~~~~~~~~~~~~~~~~~ Here goes ………………………login in  Click “club admin” on the top menu  Red Page Failed to connect

Club Admin Home Page - RED

Update Meeting Details

Club Feedback & Information

1 - Edit - Club Officers (choose year)

2 - Available Officer Posts & “New” Office

3 - Add Officers for 2013_14

Setting up - Club Committees

Add Committee Members (select year)

1 – edit existing Club Members

Edit and update – including leavers and deceased

Update – leavers

Add Photo

Members Officers History

Add - New Member

Club Presidents List – edit The list is automatically created from the individuals record

This is what it is all for ….

 Members individual records  Meeting venue. Time and location  Officer Records  Committee Records MDE Simple Steps Guide Available to download at Click on Marketing menu and choose “membership database” Keep it up to Date …

Contact Martin Brocklebank – Chairman Jacqueline Whipp - Webmaster You can find our details in the database / directory …