OCLC Digital Archive Overview Judith Cobb LIPA Meeting July 2006

Agenda Functional Overview Availability of Services

OCLC Digital Archive: A Partnership OCLC –Technical management and operations –Developments and improvements –Preservation planning Collection Owners –Collection/selection policy –Ingest and collection management –Access and rights management –Preservation planning

Preservation The Digital Archive User’s View Capture and ingest tools Access (Cataloging) Collection Management Tools Archival Storage for digital objects and metadata Web Tools Digital Masters WorldCat FirstSearch Local catalog URL Admin Module

Ingest Digital Preservation Process The Digital Archive Capture tools Access (Derivatives) Collection Management Tools Archival Storage for digital objects and metadata Six hour incremental tape back up Daily full back up – off site Weekly off site back up – all systems and data Purpose built facility, generators, security Web Tools Digital Masters WorldCat FirstSearch Local catalog Fixity Check Virus Check Object Verify Admin Module URL Google via OWC Planning Analysis Actions Connexion Fixity Check Virus Check Object Verify

Ingest Digital Preservation Process Capture Tools Capture tools Access (Derivatives) Collection Management Tools Archival Storage for digital objects and metadata Six hour incremental tape back up Daily full back up – off site Weekly off site back up – all systems and data Purpose built facility, generators, security Web Resources Digital Objects WorldCat FirstSearch Local catalog Fixity Check Virus Check Object Verify Admin Module URL Google via OWC Planning Analysis Actions “Oversize” Fixity Check Virus Check Object Verify

Capturing Web Resources Why do we need different tools for web capture? Harvests web content Virtually rebuilds a web site so it is functional in its new environment

Capturing Digital Objects Content Cooperative Pilot –July 2006 through December 2006 –Easy “upload” option within Connexion Browser and Connexion Client –Size limitations

Capturing Digital Masters “Oversize” –Large files –Many files Transfer objects and metadata via media –CD, DVD, external hard drives

Ingest Digital Preservation Process Ingest Capture tools Access (Derivatives) Collection Management Tools Archival Storage for digital objects and metadata Six hour incremental tape back up Daily full back up – off site Weekly off site back up – all systems and data Purpose built facility, generators, security Web Tools Digital Masters WorldCat FirstSearch Local catalog Fixity Check Virus Check Object Verify Admin Module URL Google via OWC Planning Analysis Actions Fixity Check Virus Check Object Verify

Ingest to the Digital Archive Preservation metadata created Technical metadata created Upon ingest and one day later –Virus check on all files –Fixity check on the digital object Back-up schedule begins immediately

Ingest Digital Preservation Process Storage, Disaster Preparedness, and Data Management Capture tools Access (Derivatives) Collection Management Tools Archival Storage for digital objects and metadata Six hour incremental tape back up Daily full back up – off site Weekly off site back up – all systems and data Purpose built facility, generators, security Web Tools Digital Masters WorldCat FirstSearch Local catalog Fixity Check Virus Check Object Verify Admin Module URL Google via OWC Planning Analysis Actions Fixity Check Virus Check Object Verify

Storage, Disaster Preparedness, and Data Management Disaster Preparedness –Ongoing back up onsite –Daily off site back up (off site) –Weekly data and software back up –Disaster preparedness plan

Storage, Disaster Preparedness, and Data Management Data Management –Quarterly –Fixity check performed, report sent –Virus check performed, report sent –Object verified All components exist, viable, accessible

Ingest Digital Preservation Process Collection Administration Capture tools Access (Derivatives) Collection Management Tools Archival Storage for digital objects and metadata Six hour incremental tape back up Daily full back up – off site Weekly off site back up – all systems and data Purpose built facility, generators, security Web Tools Digital Masters WorldCat FirstSearch Local catalog Fixity Check Virus Check Object Verify Admin Module URL Google via OWC Planning Analysis Actions Fixity Check Virus Check Object Verify

Collection Administration Content Groups Rights Statements Reports Access Groups

Ingest Digital Preservation Process Preservation Capture tools Access (Derivatives) Collection Management Tools Archival Storage for digital objects and metadata Six hour incremental tape back up Daily full back up – off site Weekly off site back up – all systems and data Purpose built facility, generators, security Web Tools Digital Masters WorldCat FirstSearch Local catalog Fixity Check Virus Check Object Verify Admin Module URL Google via OWC Planning Analysis Actions Fixity Check Virus Check Object Verify

Preservation Strategy Overview Format Assessment Cyclical Format Analysis Identify Action Options Take Action Format migration to canonical format Not format migration High risk Best action determined Ongoing Maintenance and Media Refreshing

Ingest Digital Preservation Process Access Capture tools Access (Derivatives) Collection Management Tools Archival Storage for digital objects and metadata Six hour incremental tape back up Daily full back up – off site Weekly off site back up – all systems and data Purpose built facility, generators, security Web Tools Digital Masters WorldCat FirstSearch Local catalog Fixity Check Virus Check Object Verify Admin Module URL Google via OWC Planning Analysis Actions Fixity Check Virus Check Object Verify

Access You control who can access your content, depending on your needs –Public –By OCLC authorizations Many, or few Particularly useful for digital masters preservation

Access Open URL WorldCat, FirstSearch Local Catalog Open WorldCat Thumbnails Zoom and pan

OCLC Digital Archive Services

Web Capture Web Harvesting via Connexion Browser –Manual harvesting –Annual subscription –Bit preservation fee

From Connexion, Create Digital Archive Preservation Metadata Record

Digital Archive Preservation Metadata Record Created and Ready for Editing

Harvest Request

Review/Confirm/Revise Harvested Content

Harvest Completed; Ready to Ingest

Ingest complete; link to object in the Archive now active

Access

Web Capture Web Archives Workbench BETA –Web harvesting and collection builder –Ongoing development –Incremental releases –BETA become available December 2005 –Replacement tool for current web harvesting tool

Web Archives Workbench BETA

Digital Masters Digital Masters (“oversize”) –Batchloading via media –One time loading fee –Bit preservation fee

Connexion Content Cooperative –Pilot project beginning July 2006 –Upload content via Connexion –20 GB free storage –Free FirstSearch subscription for duration of pilot Holdings show in Open WorldCat –Group catalogs of digital content available –Zoom and pan functionality added for images

Attach Digital Content

Access via Find In A Library

–Documentation Web document harvesting Connexion (CCP) Digital masters service –Preservation metadata set –Preservation policy –Ordering information Questions?