CERN Draft 0.2 July 26th, 2011IMWG - Workflow sub working group - draft Proposal

Roles  Tables will be drawn for each steps and each area with associated rights July 26th, 2011IMWG - Workflow sub working group - draft Proposal

General workflow July 26th, 2011IMWG - Workflow sub working group - draft Proposal Equipment group Pre-scheduling Coordination team Pre-scheduling Request Technical Approval Follow-up Closure Safety forms Risk analysisScheduling

A R Request for an Activity (A R ) July 26th, 2011IMWG - Workflow sub working group - draft Proposal Login A R Fill new A R A R Choose A R from catalog A R Cancel A R  A R Clone A R A R Find an existing A R A R Complete/modify A R  A R Save A R A R Submit A R A R Insert A R in catalog A R Reject A R  A R Approve A R  A R Assign A R to the adequate coordination team  A R Submit A R to System coordinator Approved by System coordinator  Notes  Document the reason of the rejecting / cancel ? & inform requester  Checks, mandatory fields : waiting data model  Depending on groups (a matrix shall be written)  Based on location and time period (LHC machine)  Mail send to coordination teams. This depends on areas & time period General - TIOC: check boxes can be tagged/untagged by creator or coordination or TIOC Phase II

Technical Approval July 26th, 2011IMWG - Workflow sub working group - draft Proposal A R Assign A R to the adequate coordination team 1 st Check of proposed dates/duration w.r.t schedule TIOC check not needed Technical approval needed ? Check consistency of information Decision? A R Reject A R  A R Approve A R  A R Reject A R  A R Approve A R Scheduling Approved by TIOC ?  Propose new dates Fields modified and need a formal approval from system coordinator?  Notes  TIOC will mention if he cares about dates modification or not  Document the reason of the rejecting ? & inform requester – Send back to System coordinator  EDMS number, or meeting reference or doc. attached Phase II

Scheduling July 26th, 2011IMWG - Workflow sub working group - draft Proposal A R Approve A R Check proposed dates/duration with current coordination schedule  Insert scheduled – baseline – access dates Notes  Possibility to accept a batch of activity  This will be mostly like done orally Phase II Follow-up Inform System coordinator Dates proposed  dates scheduled & TIOC cares about dates TIOC appoval ? 

Follow-up July 26th, 2011IMWG - Workflow sub working group - draft Proposal Lock-out RP module (material & transport) Schedule Filters (transport, list of activities /location /day..) Propose new dates Safety form(s) approved Phase II Either coord. Team / requester Approval of new dates Do we have to launch again safety form(s) ? Insert scheduled – baseline – access dates Inform requester by mail (with dates?) Safety approval In parallel VIC (froma phone call of safety coordination – Activity can be paused) Possibility to enter comments on progress (from anyone) Beware of linked activity in the future. If any change how do we announce the changes on following activity To be discussed

Complete workflow until scheduling July 26th, 2011IMWG - Workflow sub working group - draft Proposal Login A R Fill new A R A R Cancel A R A R Clone A R A R Find an existing A R A R Complete/modify A R A R Save A R A R Submit A R A R Reject A R A R Assign A R to the Coord. team A R Submit A R to Syst. Coord. Approved by Syst. Coord. July 26th, 2011 TIOC check not needed Tech. approval needed ? Check consistency of information Decision? A R Reject A R A R Approve A R A R Reject A R A R Approve A R Approved by TIOC ? Propose new dates Fields modified and need a formal approval from syst. Coord.? Insert dates Follow-up Inform Syst. Coord. Dates prop.  dates sched.& TIOC cares about dates TIOC appoval ? Safety forms

Use case 1 : T. stops LHC machine – TIOC needed July 26th, 2011IMWG - Workflow sub working group - draft Proposal Login A R Fill new A R A R Cancel A R A R Clone A R A R Find an existing A R A R Complete/modify A R A R Save A R A R Submit A R A R Reject A R A R Assign A R to the Coord. team A R Submit A R to Syst. Coord. Approved by Syst. Coord. TIOC check not needed Tech. approval needed ? Check consistency of information Decision? A R Reject A R A R Approve A R A R Reject A R A R Approve A R Approved by TIOC ? Propose new dates Fields modified and need a formal approval from syst. Coord.? Insert dates Follow-up Inform Syst. Coord. Dates prop.  dates sched.& TIOC cares about dates TIOC appoval ? Safety forms

Use case 2: Operation - ASAP July 26th, 2011IMWG - Workflow sub working group - draft Proposal Login A R Fill new A R A R Cancel A R A R Clone A R A R Find an existing A R A R Complete/modify A R A R Save A R A R Submit A R A R Reject A R A R Assign A R to the Coord. team A R Submit A R to Syst. Coord. Approved by Syst. Coord. July 26th, 2011 TIOC check not needed Tech. approval needed ? Check consistency of information Decision? A R Reject A R A R Approve A R A R Reject A R A R Approve A R Approved by TIOC ? Propose new dates Fields modified and need a formal approval from syst. Coord.? Insert dates Follow-up Inform Syst. Coord. Dates prop.  dates sched.& TIOC cares about dates TIOC appoval ? Safety forms