Contracting by Negotiation Process Map – Part 15 (1 of 3) Review Market Research Acquisition is above the SAT, determination has been made that Sealed Bidding is not appropriate (See FAR 6.401) and the Test Program at FAR 13.5 is not applicableSee FAR Will the agency hold exchanges with industry prior to solicitation release? Select Source Selection Process and Technique per FAR 15.1 Go to Map 3 of FAR 15 No CS/CO If not using the combined synopsis solicitation at FAR , synopsis required by FAR 5.2 may be developed, reviewed, approved and issued prior to final solicitation approval Prepare Solicitation and Source Selection Plan IAW FAR 15 and all other applicable Parts of FAR, CAR, CAM, and the NOAA AGO Handbook for required reviews and issuance FAR 15 FARCARCAMNOAA AGO Handbook Obtain required solicitation reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Issue the Request for proposals (RFP) IAW FAR and FAR FAR FAR When applicable, hold pre-proposal conference and/or site visits IAW FAR and solicitation provisionsFAR When applicable, amend the RFP per FAR FAR Will the RFP be cancelled prior to receipt of proposals Yes Follow procedures at FAR FAR Yes Will the Advisory multi- step process at FAR be used? No Go to Multi- step process page Yes Follow procedures at FAR e and/or FAR FAR e FAR No Return from multi-step process page THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer

Contracting by Negotiation Process Map – Part 15 (2 of 3) From Map 1 FAR 15 Receive proposals in accordance with solicitation provisions and FAR and FAR FAR FAR Record Abstract of proposals in accordance with the NOAA AGO Handbook p.59 Perform CS/CO review of the proposals for compliances with solicitation provisions Evaluate initial proposals in accordance with evaluation criteria at RFP Section M and when applicable Source Selection Plan (See FAR 15.3, FAR 15.4, CAM 15.2 and NOAA AGO Handbook ) CS/CO/Evaluation Panels **SEE NOTE 1 and NOTE 2 Will the agency make award without discussions? No Go to next page Yes NOTE 1: The structure and composition of evaluation teams, including any tiered evaluation panel scheme, will depend on the nature of the acquisition, the applicability of formal source selection procedures, and direction from NOAA AGO and NOAA HQ NOTE 2: FAR 15.4 Contract Pricing – Any of the proposal analysis techniques or any combination of the proposal analysis techniques at FAR may be used and may involve the use of field pricing or audit support. If field pricing assistance and/or audit assistance is/are required follow FAR and AGO guidance at FAR Are “Communications with Offerors before establishment of the competitive range” necessary? Hold Communications IAW FAR (b) Yes Document competitive range determination and pre-negotiation objectives per FAR No Obtain required reviews, approvals, and concurrences for competitive range and pre-negotiations objectives in accordance with the Source Selection Plan and agency procedure: NOAA AGO Handbook Hold Discussions with Offerors in the competitive range per FAR (d) and issue pre-award notification to unsuccessful Offerors per FAR (a)(1). If Offeror originally in the competitive range is no longer considered most highly rated, eliminate prior to receipt of proposal revisions per FAR (c)(5) Receive final proposal revisions IAW FAR Evaluate final proposal revision per RFP Section M, Source Selection Plan and applicable regulation and procedure Are additional discussions/negotiations necessary? Go to Map 3 FAR 15 No Yes Handle any pre- award debriefing requests and debriefings per FAR THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer

Contracting by Negotiation Process Map – Part 15 (3 of 3) From Map 2 FAR 15 Obtain required award reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Award to successful Offeror per FAR and FAR and create administrative record of award obligation in C*FAR and FAR FPDS Entry (obtain review and approval when required by local policy) Issue required post award notices per FAR (b), FAR 5.3 and notify Congressional and Public Affairs in accordance with agency procedure at NOAA AGO HandbookFAR (b) FAR 5.3 NOAA AGO Handbook When applicable, handle post-award protest per FAR and FAR Part 33.1 FAR FAR Part 33.1 Map to APG Post Award Document Pre-Post Negotiation IAW FAR Document Source Selection Decision IAW FAR , the RFP Criteria, the Source Selection Plan and applicable agency procedure in CAM 15.2 and the NOAA AGO HandbookFAR FAR Is the pre-award notification for small business programs required? Issue pre-award notices IAW FAR (a)(2) 5 business days prior to awardFAR (a)(2) Yes Conduct Post-award Debriefing(s) per FAR FAR Is there a mistake(s) in the contractor’s proposal disclosed post award? Handle mistake IAW FAR FAR No Yes No Are Clarifications necessary? Yes No Hold clarifications per FAR (a) FAR (a) THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer

Contracting by Negotiation Process Map – Part 15 – Multi- Step Process FAR 15 Map 1 of 3 Obtain required solicitation reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Prepare pre-solicitation notice with description of scope and purpose and evaluation criteria per FAR (a) FAR (a) Evaluate information received in response to the special notice per FAR (a) and FAR (b) and stated criteria provided in the noticeFAR (a) and FAR (b) Synopsize special pre- solicitation notice prepared per FAR (a) (a) Receive Information from respondents (i.e. capability statements) per special pre-solicitation notice Return to Part 15 Map 1 of 3 Obtain required reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Advise respondents IAW FAR (b) FAR (b) THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy.