ExESS Solutions related to SAFETY MANAGEMENT 15 february 2012ExESS functions for SAFETY MANAGEMENT1

15 february 2012ExESS functions for SAFETY MANAGEMENT2 Safety Management topics Inventory accidents & incidents workplaces, locations personnel chemicals equipment exposure measurements chemical substances processes complaints contractual issues non conformities … Action & calculation task handling maintenance and Inspection training sessions medical controls … Structural relations Physical localization Hierarchical structures … Management Systems Workplace Risk Assessment OHSAS, Responsible care …

15 february 2012ExESS functions for SAFETY MANAGEMENT3 Safety Management Reporting Reporting by Word templates Workplace Instruction Cards Incident Reports Inspection and maintenance acceptance Certificates for equipment operation Personal exposure measurement reports Medical Instruction Cards … Reporting by Excel templates List overview of Incidents, training sessions, Risk assessment matrixes (Fine & Kinney,…) Consolidates reporting … Data IN/OUT Import with Excel sheets Export to Excel sheets Input via Web services Link via Web services XML interfacing …

15 february 2012ExESS functions for SAFETY MANAGEMENT4 The ExESS solution Safety Managers manage a lot of data organized in separated Excel sheets, Word files and/or Access applications ExESS brings all this data in one centralized database and adds libraries, reporting and calculation algorithms

15 february 2012ExESS functions for SAFETY MANAGEMENT5 The ExESS centralised solution Other IT systems Other IT systems ERP System Materials Employees Prices Suppliers Clients Installations … ERP System Materials Employees Prices Suppliers Clients Installations … Existing IT systems Existing IT systems ExESS database Manual input Data Sources reporting s, data transfer reporting s, data transfer Web applicaties (intranet) Web applicaties (intranet) … a wide range of possibilities … a wide range of possibilities

15 february 2012ExESS functions for SAFETY MANAGEMENT6 Asset Management collection of information on employees, contacts, contractors, activity permits, structural presentation of buildings, sites, rooms, installations, description of processes and risks personal protection equipments....

15 february 2012ExESS functions for SAFETY MANAGEMENT7 Collection of Employee data Employee names, data Functional description Risks on the workplace Level of education Sick leaves Days of absence Exposure to chemical products Exposure to dust, noise,... Research team members.....

15 february 2012ExESS functions for SAFETY MANAGEMENT8 Collection of Employee data

15 february 2012ExESS functions for SAFETY MANAGEMENT9 Collection of Employee data Reporting

15 february 2012ExESS functions for SAFETY MANAGEMENT10 Accident and Incident data collection Accident data and link with employees Type of accidents and incidents First aid measures Exact dates and consequences Day working delays Risk factors related to the Accident/Incident Measures taken to avoir the Accident, Inciodent Collection of photos and documents (hyperlinks) Defining tasks for follow up....

15 february 2012ExESS functions for SAFETY MANAGEMENT11 Accident and Incident data collection

15 february 2012ExESS functions for SAFETY MANAGEMENT12 Accident and Incident data collection

15 february 2012ExESS functions for SAFETY MANAGEMENT13 Accident and Incident reporting Reporting

15 february 2012ExESS functions for SAFETY MANAGEMENT14 Non-conformities registration of non-conformities of all kind follow up of complaints consolidation of data and follow-up of all relevant actions and tasks

15 february 2012ExESS functions for SAFETY MANAGEMENT15 Non-conformities

15 february 2012ExESS functions for SAFETY MANAGEMENT16 Non-conformities Reporting

15 february 2012ExESS functions for SAFETY MANAGEMENT17 Safety of equipments/installations Collection of equipment and installations Differentiation in many types : ladders, fire extinguishers, Type of accidents and incidents First aid measures Exact dates and consequences Day working delays Risk factors related to the Accident/Incident Measures taken to avoir the Accident, Inciodent Collection of photos and documents (hyperlinks) Defining tasks for follow up....

15 february 2012ExESS functions for SAFETY MANAGEMENT18 Maintenance and Inspection Definition of repetitive tasks for equipments and installations, Tracking next maintenance and inspection dates Link maintenance and inspection reports to centralize information Calendar view …

15 february 2012ExESS functions for SAFETY MANAGEMENT19 Safety of equipments/installations

15 february 2012ExESS functions for SAFETY MANAGEMENT20 Safety of equipments/installations Reporting

15 february 2012ExESS functions for SAFETY MANAGEMENT21 Workplace Management definition of Workplaces relation to physical locations identification of worker related pictograms/signes description of required training workplace risk assignment functional descriptions personal protection needs workers equipment relation to employees, functional requirements....

15 february 2012ExESS functions for SAFETY MANAGEMENT22 Workplace Management

15 february 2012ExESS functions for SAFETY MANAGEMENT23 Workplace Management

15 february 2012ExESS functions for SAFETY MANAGEMENT24 Workplace Management

15 february 2012ExESS functions for SAFETY MANAGEMENT25 Workplace Management Reporting

15 february 2012ExESS functions for SAFETY MANAGEMENT26 Chemicals Management inventory of chemicals Safety Data Sheets : SDS – ES - eSDS Label management Safety Instruction Cards Workplace Risk Assesment REACH, CLP, SEVESO, APEX,... permits storage of explosive materials, Dangerous waste inventory

15 february 2012ExESS functions for SAFETY MANAGEMENT27 Chemicals Management

15 february 2012ExESS functions for SAFETY MANAGEMENT28 Chemical Safety Instruction Cards Reporting

15 february 2012ExESS functions for SAFETY MANAGEMENT29 SDS, labelling Reporting

15 february 2012ExESS functions for SAFETY MANAGEMENT30 Safety Task Managent Dynamic Safety management Training sessions Maintenance and inspection recurrency Safety Auditing inventory of chemicals Follow up of centralised jobs, deadlines, tasks Automated mailing and reminder management tracking of action/completeness,......

15 february 2012ExESS functions for SAFETY MANAGEMENT31 Safety Task Management

15 february 2012ExESS functions for SAFETY MANAGEMENT32 Safety Task Management

15 february 2012ExESS functions for SAFETY MANAGEMENT33 Workplace Risk Assessment Risk Assessment for : Processes (Process flow based) Functions (of people/teams/jobs,...) Machines/installations/equipments Using : Checklists Safety Scoring Methods (Fine & Kiney, other,...) To come to : Risk Management Measures Identification of Risk types Dynamic action for Risk Assessment

15 february 2012ExESS functions for SAFETY MANAGEMENT34 Workplace Risk Assessment

15 february 2012ExESS functions for SAFETY MANAGEMENT35 Workplace Risk Assessment

15 february 2012ExESS functions for SAFETY MANAGEMENT36 Workplace Risk Assessment Process description/steps Process scoring Before measures Process scoring Before measures Process scoring After measures Process scoring After measures Reporting

15 february 2012ExESS functions for SAFETY MANAGEMENT37 ExESS Safety Reporting tools Word template based reporting Excel template based reporting Multilingual Phrase library

15 february 2012ExESS functions for SAFETY MANAGEMENT38 ExESS Safety Reporting tools ExESS database  Word or Excel report templates ExESS database  Word or Excel report templates Create and Modify WORD report templates Or Excel report templates Create and Modify WORD report templates Or Excel report templates Generate Reports Based on WORD report templates Excel report templates Generate Reports Based on WORD report templates Excel report templates

15 february 2012ExESS functions for SAFETY MANAGEMENT39 Sales and implementation procedure Define and collect all SAFETY issues to implement Collect /suggests examples of reports Define the management procedures and the roles for the users of the IT tool Step 1 Pres sales Define all fields, relations and screen layouts, needed for the IT applications Define ExESS entities Analyze IT configuration Step 2 Pricing Installation of ExESS Implementation and testing Training on all functional user aspects Step 3 Implementation

15 february 2012ExESS functions for SAFETY MANAGEMENT40 Future Developments WEB

15 february 2012ExESS functions for SAFETY MANAGEMENT41 ExESS, more with less Although the information in this presentation has been presented in good faith and is believed to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this presentation to be free of errors or omissions and will not be responsible assuring the completeness or accuracy of the information in this presentation Americas – Asia - Europe Lisam America, Inc E. 29th Street, Ste. E Bryan, Texas LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule | Office +32 (0) | Fax +32 (0) | Mobile +32 (0)