FY 15 University of Nevada School of Medicine

 Self-Supporting Budget: An account that is neither state-appropriated nor grant-funded.  Self-supporting accounts typically generate revenue through the sale of goods or the provision of services. Since self-supporting accounts are not funded by the state, they depend upon revenues generated or a transfer-in to cover the costs of operation.  Self-supporting accounts are often established for a specific purpose so expenses charged to a self supporting account must be directly related to the purpose.

 Any surplus from the annual operation of a self-supporting account carries over from one fiscal year to the next. Unless the account is an administrative department funded by the dean.  Should expenditures in an account appear to be in danger of exceeding revenues, every attempt must be made to reduce expenditures or to charge them against another appropriate revenue source.  A self-supporting account has both a revenue budget and an expenditure budget. The revenue and expenditure amounts must balance.

 Self-supporting accounts may or may not have budgets.  The Nevada System of Higher Education (NSHE) Board of Regents policy requires a self- supporting budget…  ANY account that will be paying salary dollars (including temporary labor/student wages) needs to be budgeted.

 or accounts with the following fund require a budget..  1201, 1202, 1204, 1206, 1208, 1210, 1211, 1212, 1213  1300,1318, 1319  1407, 1504, 1505, 1506  1700, 1701, 1702, 1703, 1708, 1709, 1711, 1712.

 Estimating Budgets…  The Current Year Projected Actual expenditures can normally be determined by  1) referring to the prior year’s organization summary by object/sub-object report.

 2) ANNUALIZING  (Annualize means divide the year to date number by the number of the fiscal period shown in the CAIS report header (ex. 2014/06= December) and multiply the result by 12) the year to date expense information. Keep in mind special circumstances occurring within the department should be considered.  Methods 1) or 2) can also be used as a basis for estimating the following year's expenditures.

 3) Keep in mind special circumstances occurring within the department. Method number 1) or 2) are not appropriate in estimating the following year’s expenses, if there are significant changes pending or occurring within the department.  UNSOM budgets will be uploaded to the Department of Planning Budget and Analysis based on the information entered into the budget module. We do not change your information.

 UNSOM professional PAF’s generated in July will be based on the data entered between February and April in the UNSOM Budget Module, which also feeds the final comprehensive position lists (CPL) available for your review in CAIS/HR/Look Up Information/Comprehensive Position Listing.

 To avoid rejected Personnel Action Forms (PAFs), it is crucial that a budget revision be sent to Budget & Finance for changes you make to July 1 st PAFs after the Budget Module closes if the change causes a net increase in total professional salary dollars paid from a specific account.  Note: Budget revisions for Sponsored Project accounts should be submitted to Sponsored Projects.

 The Planning Budget Analysis Office will validate all positions are linked to the account for faculty and classified numbers shown in the Budget Module. ◦ Links for non-pooled positions and non- sponsored project accounts will NOT roll. ◦ With these exceptions, links will be established only for those position/account pairings indicated in the budget module data for the coming fiscal year.

 For classified personnel, if you plan in the Budget Module to pay an individual from different accounts, at a different FTE, or with a different salary split than in the June 1-15th pay period please prepare a new PAF in May effective June 16th.

 2012 PAYDATE SHIFT: Please remember June 1 – June 30 salaries for non-hourly professionals and graduates will post to accounts in early July FY 15.  Hourly and classified salaries from June will also post in July rather than Period 13. You must align the PAF’s for this period with the budgets you establish for FY15.

 Endowment income for the following year is available each spring for funds 1311/ 1300/1301.  The Budget and Finance Office is able to provide this information if you do not have it.

 REGIA – Retired Employees Group Insurance Assessment – is charged to all non sponsored project accounts based on ‘retirement eligible’ gross salaries.  This is assessed as a percentage of retirement eligible salaries. For budgeting purposes, this is included in the fringe calculation in the Budget Module.

 SP – State Personnel Division assessment – is charged to all non-sponsored project accounts as a percentage of retirement eligible classified salaries (14 01).  This is included in operating sub object SP and you must budget.0061percent of the classified salary for FY 15.

 Useful CAIS/Financial Reports:  Look up Info/Organization – shows function (under activity), whether or not an account is host authorized (under project) & signature authority  Look up Info/Expense Document Images – enter the account number you are budgeting and the month the transaction in question posted  Standard Reports/Organization Summary by Object/Sub-object/ No roll up

 Useful CAIS/Financial Reports: ◦ Custom Inquiries/General Ledger: this may help you identify the source account number for all VT In or Out – you may need to look up the transaction number using Documents’ to find the source account number.

 Planning, Budget & Analysis  There is a classified and professional fringe calculator template on the Planning, Budget & Analysis website. This can be used for making salary projections in strategic plans, grant applications and self-supporting budgets where positions were not in the Budget Module.  Budget forms   Resources/information from PBA SS budget instructions.