Excel Lesson 15 Working with Auditing and Analysis Tools Microsoft Office 2010 Advanced Cable / Morrison 1

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives Use the Trace Precedents feature. Use the Trace Dependents feature. Use the Trace Error feature. Check for errors in functions. Perform a what-if analysis using the Goal Seek feature. 222

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives (continued) Create a scenario. View the scenario summary. Consolidate data. Create a one-way data table. 3

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Vocabulary 444 audit consolidating dependent precedent Scenario Manager tracer arrow

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Introduction Excel offers many tools to: – Check for accuracy in formulas – Solve problems with formulas – Analyze existing data Trace Precedents Trace Dependents Trace Error 5

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Introduction (continued) Error Checking Goal Seek Scenario Manager Data Table 6

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Using Trace Precedents When you audit something, you are checking it for accuracy. The Trace Precedents feature finds the cells that are used in a function. Precedents refer to cells that supply the values used in a function. 7

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Using Trace Precedents (continued) Example of trace precedents 8

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Using Trace Dependents The Trace Dependents feature works by locating formulas and/or functions that depend on the value in a selected cell. If you select a cell containing data and then click the Trace Dependents button: – A tracer arrow is drawn from the selected cell, called the dependent, pointing to the cell with the function. 9

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Using Trace Dependents (continued) Average function depends on cells with tracer arrows 10

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Using Trace Error To locate the source of an error, click the cell with the error and then click the Trace Error command. Excel displays an information icon next to the cell with an error status. – Click the icon to see a list with options on how to resolve the error. 11

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Using Trace Error (continued) Function error traced 12

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Checking for Errors The Error Checking feature is used to check all of the formulas and functions in a worksheet that has a lot of data. When an error is located, the Error Checking dialog box gives information about the error. If no errors are found, a dialog box lets you know that the error check for the worksheet is complete. 13

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Checking for Errors (continued) Error Checking dialog box 14

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Performing a What-if Analysis Using the Goal Seek Feature The Goal Seek feature finds the unknown value you need in order to accomplish your goal. The Goal Seek feature is referred to as a “what-if” analysis tool. 15 Goal Seek dialog box

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Creating Scenarios The Scenario Manager performs a “what-if” analysis that lets you change several cells of data. The Scenario feature is another type of “what-if” analysis. Scenarios are sometimes used to view various changes in expenses. 16

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Creating Scenarios (continued) Scenario Manager dialog box with scenarios 17

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Viewing the Scenario Summary The Scenario Manager lets you view the created scenarios in a formatted report on a separate worksheet. Excel automatically names the new worksheet Scenario Summary. – Excel also applies formatting to the data. 18

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Viewing the Scenario Summary (continued) Scenario Summary worksheet 19

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Consolidating Data In Excel, consolidating involves bringing data from several worksheets together into one worksheet. You can choose various functions to use when consolidating. – Examples: Sum, Average, etc. 20

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Consolidating Data (continued) Completed Consolidate dialog box 21

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a One-Way Data Table A one-way data table uses one function to change cells that use this function. 22 Example of a one-way data table

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Summary In this lesson, you learned: The Trace Precedents feature finds the cells that are used in the function. The Trace Error feature locates cells that are used in a formula to assist in identifying the source of an error. 23

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) The Trace Dependents button works by locating formulas or functions that depend on the value in a selected cell. If a cell containing a formula has an error, the Trace Error feature displays the cells used in the formula. You can check for errors throughout an entire worksheet, using the Error Checking feature. 24

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) The Goal Seek feature can perform a “what- if” analysis based on a single function. The Scenario Manager performs a “what-if” analysis and lets you view the results based on changing several cells of data. You can view scenarios in the scenario summary. 25

Excel Lesson 15 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) Data from multiple worksheets can be totaled using the Consolidate feature. A one-way data table shows various results for a function within a range of cells. 26