EU CORIN Supporting Cross-border Cooperation BiH – Croatia/Serbia/Montenegro Europeaid/122730/C/SER/BA ________________________ Topical Training for JMC Members Sarajevo, 10 February 2009 ______________________

Time Topic 9:15 Opening and welcome - Welcome of participants by the DEI and EU CORIN project Introduction - Introduction to training objectives - Agenda overview - Brief introduction of trainers and participants - Logistics of the training day 9:40 Calls for proposals - Steps in the Calls for proposals process and rules to follow - Who are the main actors? - What role does JMC have? - Where to find the calls and related materials (web sites)? - Understanding terminology

10:30 Coffee Break 11:00 Calls for proposals continue - Evaluation and selection of applications - Supporting documents - Award notification and contract 11:35 Tools for project identification - Project cycle management - Tools for project identification (stakeholder analysis, problem analysis/tree, formulation of objective) 12:30 Lunch Break 13:30 Tools for project formulation - Logical Framework Approach - Logical framework matrix as an annex to the Application Form - Intervention logic step by step Time Topic

Time Topic 15:00 Coffee Break 15:30 Tools for project development continue - Presentation of outputs from group work - Link between Application Form and the Logframe - Budget 16:30 Closing session - End of the training evaluation using written evaluation form - Closure Time Topic

Steps in the Call for Proposals Preparing Call for Proposals Approving Call for proposals Publishing Call for Proposals Info days and clarifications Receiving applications Evaluation (ex-ante) Contracting Monitoring & evaluation (ex-post)

The main stakeholders Main stakeholders: Ministries, OS, HOS, JMC, NTF, ECD, DEI.

Rules in Call for Proposals Selection and award criteria Relevance (priorities) Application quality Grant – minimal and maximal amount Budget – eligible costs and sources of co-funding Eligibility criteria (partners) Duration Confidentiality and impartiality Information provision (info days and clarifications) Evaluation and contracting

JMC role As defined by Rules of Procedure, JMC should: - consider and approve the criteria for selecting the operations financed by the cross-border programme and approve any revision of those criteria in accordance with programming needs; - periodically review progress made towards achieving the specific targets of the cross-border programme on the basis of documents submitted by the operating structures of participating beneficiary countries; - examine the results of implementation, particularly achievement of the targets set for each priority axes, the related measures and their specific targets;

JMC role - examine the results of the ex ante, interim and ex post evaluations in accordance with Article 57, (4) and Article 141 of the IPA Implementing Regulation; - examine the annual and final reports on implementation referred to in Article 144 prior to their submission to the Commission and the respective national IPA coordinators; - may propose any revision or examination of the cross– border programme likely to make possible the attainment of the objectives referred to in Article 86(2) of the IPA Implementing Regulation or to improve its management, including its financial management;

JMC role -consider and approve any proposal to amend the content of the cross-border programme; -be responsible for selecting operations, but may delegate this function to a steering committee. The composition of the steering committee may be endorsed, where relevant, by the Commission; -the JMC shall monitor the implementation of the proposals, made in accordance with the previous paragraph.

JMC role -JMC will be supported by JTS (JTS Manual of Procedures for JTSs in IPA Component IIb Cross- Border Programmes) -The Chairperson shall be appointed by the institution responsible for the Operating Structure and will, in principle, be the Head of the Operating Structure. The Chairperson shall be an appointed member of the JMC.

JMC role in Calls for Proposal -Approve drafted Calls for Proposals along with all related documentation -Approve proposed the composition of the evaluation committee -Approve drafted conclusions of the evaluation committee and the final evaluation report JMC will also: -Approve drafted Annual and Final Implementation Reports -Be informed on Evaluation reports -Instruct JTS to draft programme documentation or amendments -Approve drafted Communication Action Plan -Approve strategic projects

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