The Arizona Course Applicability System: Uses for Admissions and Advisement Amy Fountain, Ph.D. CAS Transfer Analyst, AZ For the University of Arizona, July 12 and 18

Introduction Using CAS for Admissions Using CAS for Advisement Getting the Freshest Data CAS Coming Attractions, Contacts and Help

Using CAS for Admissions Recruitment –Web access? –No web access? Transcript Evaluation Whats official, whats not official in CAS?

Recruitment - Web Access I know I will have WWW access from my recruiting location. –Login to CAS as a member –Review the information under the help button –Use CAS to create: Students course portfolios Transfer Transcript Planning Aids for students General Education Planning Aids for students –Use CAS as a starting point to link to UA Web resources for prospective students.

Recruitment - No Web Access I know I will NOT have WWW access from my recruiting location. –Prepare printed reports of needed CEG information (current and future rules only) > Administrative CEG –Run and print General Education Planning Guides for relevant community colleges Use CAS > Login as a member > Request a Planning Aid > UA > General Education > Cross-reference with a particular community college Use the most current year/term to get the most current information.

Transcript Evaluation Create a course portfolio –Use CAS > Login as Member > My Courses The Course Bank method is less error-prone The freehand method is faster Create a planning aid –Request a Planning Aid –Select a Transfer Transcript for equivalencies –Select General Education for general education values

Whats Official in CAS? - and Whats Not? CAS is now the OFFICIAL REPOSITORY OF CEG DATA for the state of Arizona. –The CEG function within CAS shows official rules. –The Administrative CEG reports show official rules. Planning Guides created in CAS can NOT be official –They are based on self-reported data!

Using CAS for Advisement - Transfer To UA Ask the student to record her courses –She may record community college courses she plans to take, as well as those shes already taken. –She need not record university coursework. Create Transfer Planning Aids –Select the Transfer Transcript aid for course equivalencies. –Select the General Education aid for general education values.

Using CAS for Advisement - Community College courses Find community college courses with General Education value at UA –Request a Planning Guide –Select General Education –Select a cross-reference institution –Select the most current year/term There is no need to record the students courses

Getting the Freshest Data CAS Equivalency data will be loaded every other Wednesday, beginning August 9. Equivalency rules will be posted for future terms as soon as they are known. Administrative CEG Reports will be refreshed every time the equivalency data in CAS changes. If you print CEG Reports, they will only be current for two weeks, at most!

CAS Coming Attractions Interactive Transfer Guides? –These will be CAS Transfer Planning Aids –Like the static html Transfer Guides, except: They will show how a students community college coursework might match the transfer guide. Cross-reference planning aids will allow the student to see the community college courses that will transfer to the university major. Administrative CEG Change Reports? –To include only the rules that have changed from one data load to another.

CAS Coming Attractions - Part II University-to-University transfer in AZ University-to-Community College transfer in AZ Nationwide Transfer Information Electronic loading of students coursework Electronic transmission of students evaluated transfer coursework Lots more….

CAS Contacts and Help Look under the Help buttons throughout CAS. Look under the Contacts and Helpdesk buttons on the AZ CAS homepage. Contact your UA CAS Team First! This team works with the Statewide Team. The Statewide Team works with the National Development Team.

Contact the CAS Transfer Analyst! Always contact your CAS Team first! Contact me too: – –phone: –fax: –address: Pima College District Offices Ste B B E. Broadway Blvd, Tucson AZ 85709

Summary Using CAS for Admissions Using CAS for Advisement Getting the Freshest Data CAS Coming Attractions, Contacts and Help Questions?