Created 11/06/2006 Revised 1/10/2015SPS Technology Department Microsoft Excel – Advanced Features

SPS Technology Department2 Created 11/06/2006 Revised 1/10/2015 While Waiting ~ Create an Excel Spreadsheet Enter five names of students Scores on three tests Average these tests scores Create a graph

SPS Technology Department3 Created 11/06/2006 Revised 1/10/2015 Advanced EXCEL- By the end of this session ~ You will know and be able to:  Use multiple sheets within a workbook and creates links between worksheets.  Import and export data between spreadsheets and other applications, and embed spreadsheets within other files/documents.  Create and use pivot tables, Printing Headings on all pages, Summing Ranges, SubTotals Features, Advance Filter, Advance Charting Features, Count Function, LOOKUP Function, Formula Auditing  Identify the use of spreadsheet skills in various careers. Standard 1:Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

SPS Technology Department4 Created 11/06/2006 Revised 1/10/2015 You will demonstrate this by... Creating an activity log Sorting data within log Using the Subtotal feature in Excel Selecting and graphing data Printing out using advanced features

SPS Technology Department5 Created 11/06/2006 Revised 1/10/2015 Relative Reference –vs.- Absolute Reference = A1+B1 = A2+B2 = A3+B3 = B2/$E$15 = C2/$E$15 = D2/$E$15 Value in cells become relative when formula is copied. The formula changes in relationship to where it is being copied. Value in cells remain absolute when formula is copied

SPS Technology Department6 Created 11/06/2006 Revised 1/10/2015 Freeze Panes Highlight row underneath the row you want to freeze Highlight column to the right that you wish to freeze Highlight the cell just below and to the right of the headings you want to freeze Menu Bar > Window > Freeze Panes Watch video from On Freeze Panes Microsoft Excel Tutorials

SPS Technology Department7 Created 11/06/2006 Revised 1/10/2015 Printing Heading Watch Video from On Print Repeating Title Rows Microsoft Excel Tutorials

SPS Technology Department8 Created 11/06/2006 Revised 1/10/2015 Printing Headings on All Sheets

SPS Technology Department9 Created 11/06/2006 Revised 1/10/2015 Summing Ranges

SPS Technology Department10 Created 11/06/2006 Revised 1/10/2015 Summing Cells on Multiply Worksheets =Sheet1!B3+Sheet2!B3+Sheet3!B3 Sheet Name !Cell Reference

SPS Technology Department11 Created 11/06/2006 Revised 1/10/2015 Using the Subtotal Feature in Excel

SPS Technology Department12 Created 11/06/2006 Revised 1/10/2015 Highlight data> Menu bar> Data>Subtotals…

SPS Technology Department13 Created 11/06/2006 Revised 1/10/2015 Dialog box for Subtotal

SPS Technology Department14 Created 11/06/2006 Revised 1/10/2015 Outline Structure

SPS Technology Department15 Created 11/06/2006 Revised 1/10/2015 Watch Video on Subtotals from Microsoft Excel Tutorials

SPS Technology Department16 Created 11/06/2006 Revised 1/10/2015 The Advanced Filter Feature in Excel

SPS Technology Department17 Created 11/06/2006 Revised 1/10/2015 Advanced Filter Feature Will display only those items in a list that meet a certain criteria. Demonstration of Advanced Filter Feature

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SPS Technology Department22 Created 11/06/2006 Revised 1/10/2015 Records that meet a criteria

SPS Technology Department23 Created 11/06/2006 Revised 1/10/2015 Remove Filter MenuBar>Data>Filter>Show All

SPS Technology Department24 Created 11/06/2006 Revised 1/10/2015 Advanced Charting Features Watch video from Create Graphs and Charts Microsoft Excel Tutorials

SPS Technology Department25 Created 11/06/2006 Revised 1/10/2015 Count Function COUNT  Counts the number of cells within a range that contain numbers. COUNTA  Counts the number of cells within a range that are not empty whether they contain numbers or text. COUNTBLANK  Counts the number of cells within a range that are empty. COUNTIF  Counts the number of cells within a range that meet the given condition.

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SPS Technology Department27 Created 11/06/2006 Revised 1/10/2015 LOOKUP FUNCTIONS Locate a value in a table VLOOKUP – looks up data in a particular column in the table HLOOKUP – looks up data in a particular row in the table.

SPS Technology Department28 Created 11/06/2006 Revised 1/10/2015 VLOOKUP V stands for Vertical Looks for a value in a column to the left in the same row. Looks up 5.77 in column A, and returns the value in same row of column B =VLOOKUP(5.77, A1:B6, 2) =VLOOKUP(“Text”, A1:B6, 2) range Cell address or cell value Column where to look

SPS Technology Department29 Created 11/06/2006 Revised 1/10/2015 SchoolSchool ColorsPrincipalEnrollment BallietorangePage495 BealtanFenlason507 BolandsilverO’Brien501 BowlesgreenRivera505 BradleytaupeBrown502 BrightwoodblackGomez493 BruntonredLevanos455 DeBerrypinkWorthy445 DormangreyCollins456 =VLOOKUP(“BOWLES”,A1:D10,2) Will return a value of green =VLOOKUP(“BOWLES”,A1:D10,3) Will return a value of Rivera

SPS Technology Department30 Created 11/06/2006 Revised 1/10/2015 HLOOKUP H stands for Horizontal Column must be sorted in descending order Looks for a value in the top row =HLOOKUP("School",A1:D31,7) Or could be labeled A1 RangeRow to look in

SPS Technology Department31 Created 11/06/2006 Revised 1/10/2015 =HLOOKUP(“School”,A1:D10,4) Will return a value of Boland =HLOOKUP(A1,A1:D10,7) Will return a value of Brightwood SchoolSchool ColorsPrincipalEnrollment BallietorangePage495 BealtanFenlason507 BolandsilverO’Brien501 BowlesgreenRivera505 BradleytaupeBrown502 BrightwoodblackGomez493 BruntonredLevanos455 DeBerrypinkWorthy445 DormangreyCollins456

SPS Technology Department32 Created 11/06/2006 Revised 1/10/2015 Formula Auditing Display the relationships between formulas and cells You can display both precedent cells and dependent cells of a formula Menu Bar > Tools >Formula Auditing>Trace Precedents or Trace Dependents

SPS Technology Department33 Created 11/06/2006 Revised 1/10/2015 Menu Bar>Tools>Formula Auditing>Trace Precedents

SPS Technology Department34 Created 11/06/2006 Revised 1/10/2015 Menu Bar>Tools>Formula Auditing>Trace Dependents

SPS Technology Department35 Created 11/06/2006 Revised 1/10/2015 Pivot Tables and Charts An interactive, Excel Report that summarizes, manipulate, and analyzes data. Must set up table in a specific format Excel Tutorials from  Click on Pivot Tables and Charts link

SPS Technology Department36 Created 11/06/2006 Revised 1/10/2015 Your Turn… Manipulating a Time Log Create an activity log Sort data within log Use the Subtotal feature in Excel Select and graph data Print out using advanced features