A N INTRODUCTION TO M ICROSOFT O FFICE 2007 by Stian Skogly

M ICROSOFT O FFICE 2007 A package of softwares Word – text editor Excel – spreadsheet PowerPoint – presentations Outlook – Access – database Publisher – brochures, calendars, postcards, etc. +++ The current versions are Office 2007 which was released on January 30 in 2007.

M ICROSOFT W ORD 2007

M ICROSOFT WORD Text processor to create documents Templates for different types of documents Web pages

S IMPLE FORMATTING Text: Font, size, color, bold/italic/underline Layout: Bullets, numbering, alignment

Welcome to this lecture Changing font

Welcome to this lecture Bold / italic / underline

How to change text color Changing text color

How to change text size Changing text size

The first impression and view of a document is very important for the reader. The options listed underneath are the most important ones. These can make the document nice looking, but also very bad. A professional document should have a standard font (like Times New Roman or Arial ), appropriate size (normal text size 12), and black color. The layout of the text should make the reader comfortable – it should be easy to read. In thesis, or other large documents, the text is often aligned to both the left and right margins. This creates a clean look at both sides of the text. Additional extra space are put in between words as necessary. The first impression and view of a document is very important for the reader. The options listed underneath are the most important ones. These can make the document nice looking, but also very bad. A professional document should have a standard font (like Times New Roman or Arial ), appropriate size (normal text size 12), and black color. The layout of the text should make the reader comfortable – it should be easy to read. In thesis, or other large documents, the text is often aligned to both the left and right margins. This creates a clean look at both sides of the text. Additional extra space are put in between words as necessary. The first impression and view of a document is very important for the reader. The options listed underneath are the most important ones. These can make the document nice looking, but also very bad. A professional document should have a standard font (like Times New Roman or Arial ), appropriate size (normal text size 12), and black color. The layout of the text should make the reader comfortable – it should be easy to read. In thesis, or other large documents, the text is often aligned to both the left and right margins. This creates a clean look at both sides of the text. Additional extra space are put in between words as necessary. Alignment of text

4,0 cm 0 cm 2,5 cm 4,0 cm Left 2,5 cm Page setup / margins

Line spacing

Word count

Heading 1 Heading 3 Heading 2 Texttextexttexttexttexttextexttexttexte xttextexttexttexttexttextexttexttext Heading 3 Texttextexttexttexttexttextexttexttexte xttextexttexttexttexttextexttexttexttext Texttextexttexttexttexttextexttexttexte xttextexttexttexttexttextexttexttext Headings and table of contents

1 Page numbers

Picture and crop

Shresta Kumar Shresta, Kumar Learn Microsoft Office in one lecture 2010 Kathmandu Tribhuvan University Teaching Hospital Reference / citation

(1) Reference list / bibliography

1 Word lecture Save document

Questions? Action link to open Microsoft Word

M ICROSOFT P OWER P OINT

Software to make presentations Templates and different designs Same menues as Microsoft Word

H OW TO MAKE A NICE PRESENTATION Text Font should be easy to read Text color with high contrast to the background Big font size Less text is better Use the same formatting throughout the presentation Pictures and figures Choose understandable figures Pictures with high quality Pictures and figures should be relevant

P RESENTATION Be careful with use of animations Know what you are presenting Dont read from the slide Speak to the people Speak loudly Practice before presentation!

M ICROSOFT E XCEL

Mathematical software Spreadsheets to make stastitical calculations

M ICROSOFT E XCEL Formula for calculations of different results in a set of data In data Out data Graphical view of statistics

F OR YOUR PROJECT Mean (average) Percentile / quartile Maximum / minimum Standard deviation