Research Administration Updates & Information Session 8/13/2014 Office of Research and Sponsored Programs (ORSP)

Topics Covered Introduction: Purpose of the Session Introduction: Purpose of the Session NIH PMCID Requirement/Assistance Tool NIH PMCID Requirement/Assistance Tool ORSP Internal Award Notification Changes ORSP Internal Award Notification Changes Updates/Catch-all Updates/Catch-all Questions/Clarifications/Feedback Questions/Clarifications/Feedback

NIH Public Access Policy - PMCID NIH applications, proposals and progress reports must include the PubMed Central reference number (PMCID) or the NIH Manuscript Submission (NIHMS) reference number when citing an article that falls under the policy and is authored or co-authored by the investigator, or arose from the investigator’s NIH award, even if the investigator is not an author. A PMCID is required for applicable journal articles three (3) months post publication. publication.

NIH Public Access Policy - PMCID Federal/NIH Requirement – Compliance helps avoid delays to awards –Compliance shown via PMCID –NIH has been delaying the processing of non- competing continuation grant awards, and has issued awards that restrict ALL spending, if publications arising from that award are not in compliance. –

NIH Public Access Policy - PMCID ORSP web page for Public Access Policy compliance – Public Access Compliance Monitor (PACM) Tool –ORSP created a searchable report of non-compliant MUSC publications –Report includes Grant #, PI Name(s), College and Department –MUSC-Research listserv message with link to follow this afternoon –ORSP will update the data monthly

ORSP Internal Award Notification We heard you! We heard you! In response to multiple requests for changes in the notification process for award notices In response to multiple requests for changes in the notification process for award notices Notices will be sent to multiple recipients as designated by the department Notices will be sent to multiple recipients as designated by the department Those included will be printed on the MUSC Notice of Award Those included will be printed on the MUSC Notice of Award

ORSP Internal Award Notification ORSP will maintain list for award distribution ORSP will maintain list for award distribution Complete and return your forms to ORSP to take advantage of this new process Complete and return your forms to ORSP to take advantage of this new process Forms can be found on the ORSP Forms page Forms can be found on the ORSP Forms page sp/proposal_preparation/forms.html sp/proposal_preparation/forms.html

Updates/Catch-all Uniform Guidance (UG) Update Uniform Guidance (UG) Update –Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards –Supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110 and A- 122 –Effective December 26 th, 2014

Updates/Catch-all Uniform Guidance (UG) Update (cont.) Uniform Guidance (UG) Update (cont.) –Nothing to date from NIH about their implementation plan...only NSF –Many unknowns and unanswered questions at this point, MUCH more to come in the coming months –One KNOWN item to share Subrecipients without an officially established F&A rate are allowed a maximum of 10% for an F&A rate. This includes all foreign subrecipients. Subrecipients without an officially established F&A rate are allowed a maximum of 10% for an F&A rate. This includes all foreign subrecipients.

Updates/Catch-all NIH Will Require the Research Performance Progress Report (RPPR) for All Type 5 Non-SNAP Progress Reports on October 17, 2014 NIH Will Require the Research Performance Progress Report (RPPR) for All Type 5 Non-SNAP Progress Reports on October 17,

Updates/Catch-all Other Support ISSUE (?) Other Support ISSUE (?) –NIH questioning VA effort listed on Other Support, b/c often it shows >12 months of effort. –Be sure to clarify dual appointments. Example: Dr. insert name has a joint appointment with ?/8ths (? calendar months) at the Ralph H. Johnson Medical Center and ? FTE appointment (? calendar months) at the academic affiliate, the Medical University of South Carolina. This dual appointment is covered by a signed Memo of Understanding between the Ralph H. Johnson VA Medical Center and MUSC.

Updates/Catch-all ePDS REMINDERS ePDS REMINDERS Upload all proposal information prior to routing ePDS for approvals. Upload all proposal information prior to routing ePDS for approvals. Corporate funded proposals/agreements must be accompanied by a fully routed and approved ePDS before ORSP can begin reviewing/processing. Corporate funded proposals/agreements must be accompanied by a fully routed and approved ePDS before ORSP can begin reviewing/processing. Ensures departmental/unit approvals are in place Ensures departmental/unit approvals are in place Allows for more lead time should a compliance issue arise during ePDS routing and approval Allows for more lead time should a compliance issue arise during ePDS routing and approval

Updates/Catch-all New FY15 Fringe Benefit Rates (INCREASED) Staff34.4% Staff34.4% Post-Doctoral Fellows30.3% Post-Doctoral Fellows30.3% Temp Faculty/Temp non Faculty22.7% Temp Faculty/Temp non Faculty22.7% Students/Other 4.2% Students/Other 4.2% Note new date for MUSC’s F&A rate agreement is 6/24/2014.

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