Insert complete company name Creating an Excel Spreadsheet Using Excel 2000

Confidential - Insert complete company name 2 Objectives Define the structure of the spreadsheet Understand the concept of saving a file Create an Excel formula Identify and create an Excel function Apply formatting to a spreadsheet At the end of this session, you will be able to:

Confidential - Insert complete company name 3 Understanding a Spreadsheet Spreadsheet is a grid –Columns (vertical) Lettered (A – IV) –Rows (horizontal) Numbered (1 – 65,536) –Intersection of each is a cell Column name and row name Entered data determines cells status –Numbers and the following symbols =+ -. $ are considered numeric values –Alphabetical characters and any other symbols not listed above as the first character cell is then considered text Example selected cell C4

Confidential - Insert complete company name 4 Excel in Action Instructor Demonstration –Open Excel –Navigate an Excel Workbook Navigating columns, rows, cells, sheet tabs –Enter Numeric and Text labels Student Activity

Confidential - Insert complete company name 5 Saving a Workbook Saved workbook referred to as a file Saved to hard drive, network drive or a removable medium –User must designate location –File name –Extension.xls indicates spreadsheet,.xlt indicates template

Confidential - Insert complete company name 6 Creating Formulas Formulas are instructions Excel uses to calculate a result Excel utilizes mathematical operators + addition, - subtraction, * multiplication, / division, ^ exponentiation Cell references identify cell location

Confidential - Insert complete company name 7 Excel in Action Instructor Demonstration –Save workbook –Create formulas Student Activity

Confidential - Insert complete company name 8 Insert Columns, Rows, and Cells Blank columns can be inserted to the right or left of existing columns of data Blank rows can be inserted above or below existing rows of data Blank groups of selected cells can be inserted

Confidential - Insert complete company name 9 Making Data Corrections Change data as you type –Use Backspace or Delete keys –Press Escape to cancel entry or click the red X on the Formula bar Change data after it is entered –Edit cell contents in cell by double-clicking or by using the formula bar Edit the entry –Replace text with something else

Confidential - Insert complete company name 10 Creating Functions Built-in formulas that perform special calculations and depend on specific values Elements of a function –Begins with an equal symbol (=) –Function name – maybe in upper or lower case –Opening parenthesis –Argument the part of the formula that contains specific values needed to perform function –Closing parenthesis AutoSum Function button

Confidential - Insert complete company name 11 Excel in Action Instructor Demonstration –Insert a column –Insert row –Add column and row headings –Demonstrate use of Backspace, Delete, and Escape keys –Demonstrate use of red X on formula bar –Edit text after it has been entered – Create the =Sum( function –Use the AutoSum button Student Activity

Confidential - Insert complete company name 12 Applying Cell Formatting Formatting toolbar or Format cells dialog box Change the appearance of the data contained in the spreadsheet –Font –Font size –Bold –Italic –Underline –Paragraph Alignment Left Center Right Merge and Center –Currency format –Percent format –Comma format –Decimal (Increase or Decrease) –Paragraph (Increase or Decrease) –Borders –Fill color –Font color

Confidential - Insert complete company name 13 Excel in Action Instructor Demonstration –Add a title to the spreadsheet –Center the title over the spreadsheet (use Merge and Center button) –Use other formatting tools to enhance spreadsheet with color, and formatting (bold, italics, underline, number formats, etc. Student Activity