Transition Plus Services PowerPoint An extra lesson to provide you with even more valuable computer skills Computer Literacy 1 Transition Plus Services

Objectives Identify parts of the PowerPoint screen and navigate through a presentation. Change the slide view and magnification. Manage slides by adding, deleting, duplicating, and reordering them. Create a new presentation with effective planning.

Objectives Apply a theme for consistent formatting and styles. Edit slide content by moving text and modifying placeholders. Work with a slide master to add universal elements for all slides in the presentation. Preview a presentation using Slide Show view. Add graphics, slide transitions, animations and audio/video

Communication skills enhance success in the classroom and on the job. Introduction PowerPoint lets you create, edit and manipulate slides for meetings, classrooms and sharing information. Communication skills enhance success in the classroom and on the job.

Introduction In PowerPoint, the document file is called a presentation. Presentations can include graphics, pictures, and audio and video clips.

Parts of the PowerPoint Screen When you first launch PowerPoint, a new blank presentation file opens.

Parts of the PowerPoint Screen Slides tab Outline tab Slide pane (where the slide content is) The presentation window has familiar parts. Zoom controls Notes pane

Navigating Through a Presentation Use the Outline tab to move to a different slide Vertical scroll bar Click a slide thumbnail to move to a different slide As you drag the scroll box, a ScreenTip shows the title and number of the slide. Previous Slide button Next Slide button Slide number

Changing the Slide View 5 ways to view your presentation 1. Normal view is the default view.

Changing the Slide View 5 ways to view your presentation 2. Slide Sorter view gives you an overall picture of your presentation. Slide Sorter view makes it easy to add and delete multiple slides and copy and move slides.

Changing the Slide View 5 ways to view your presentation 3. Notes Page view lets you edit your notes and see how the notes will appear when printed.

Changing the Slide View 5 ways to view your presentation 4. Slide Show is used to present to your audience.

Changing the Slide View 5 ways to view your presentation 5. Slide Master view is used to make universal changes on all the slides in a presentation (such as adding a footer).

To insert a new slide, click the New Slide button. Managing Slides When you use Cut or Copy commands, content is stored on the clipboard. You can paste clipboard items as many times as you want. To rearrange the order of slides, drag-and-drop or use the Cut and Paste commands. To insert a new slide, click the New Slide button.

Creating a New Presentation You can create a blank presentation and apply preformatted colors, styles, and layouts called themes. Each theme has a unique color scheme, fonts and effects.

Creating a New Presentation Slide layout refers to the arrangement of a slide Dotted borders in the slide pane identify placeholders where you can insert text and graphics on the slide

Creating a New Presentation PowerPoint provides several presentation templates which already contain formatted content. You can modify a presentation template for your needs Advance to the next slide for tips on creating a PowerPoint presentation

Creating a New Presentation Keep in mind two basic principles: A presentation that is too busy can detract from the message you are trying to send Design features should emphasize your content, not overwhelm it

Creating a New Presentation Keep your design simple. Use bullets to list information that does not need to be in any particular order. Use numbered lists for information that needs to be in order. Apples Pears Rutabaga Oreos Wake up Shower Get dressed Go to school

To apply a theme, the presentation must be in normal view. Applying a Theme Apply a theme to your presentation, which specifies a unique color scheme, fonts, and effects. If you like a theme, but you don’t like the colors, you can change the color scheme of the theme. To apply a theme, the presentation must be in normal view.

Working with Slide Masters A slide master is the main slide that stores information about the theme and layouts of the presentation. The slide master ensures consistency on each slide.

Working with Slide Masters You should create the slide master before you create a new presentation. When you update one or more of the elements, such as the company logo, you can make a universal change (the edits will be reflected on all the slides in the presentation).

Viewing a Presentation View your slide show using the Slide Show tab. Advance to the next slide by clicking the left mouse button or the spacebar.

Viewing a Presentation When your cursor is moved to the lower-left corner, four buttons appear. With the Pen, you can add annotations. Press escape to stop the slideshow.

Hello Graphics Graphics help you convey your message. Graphics options can be found on the Insert tab. Graphics include: shapes clip art photographs WordArt SmartArt graphics tables charts Hello One Three Two Pros Cons

Hint: Avoid clutter. Use graphics only to illustrate relevant points. To insert clip art and photographs, use the Clip Art task pane in the Insert tab. Content placeholders in slide layouts make it easy to add graphics. When you insert a graphic in a placeholder, it replaces the placeholder. Hint: Avoid clutter. Use graphics only to illustrate relevant points.

Click on the picture below to see the sizing handles. Graphics When you select a graphic, eight small squares and circles called sizing handles appear on its border. Click on the picture below to see the sizing handles.

Graphics When a graphic is selected, you can cut, copy, paste, delete, move, or resize it. To resize the graphic proportionally, drag a corner sizing handle. Play with the sizing handles on the graphic below!

Fun with WordArt (decorative text) Graphics Fun with WordArt (decorative text) Hello! Hola! Bonjour! Ni hao! Guten tag! salaam aleikum! Aloha!

Graphics Fun with shapes Note: When you choose a shape tool, the mouse pointer changes to a cross hair that you can use to draw the shape. Hello!

Graphics Fun with SmartArt Note: SmartArt graphics allow you to convert text (including existing lists) to a professional-looking visual.

Add tables and simple charts to illustrate numerical data. Graphics Add tables and simple charts to illustrate numerical data. Text 1 2 3 4 5 6 Note: You can copy and paste a table from a Word document. When creating a chart, an Excel worksheet opens with sample data that you must replace with your own.

Creating Hyperlinks You can create hyperlinks to: Slides within the same presentation Slides within another presentation An e-mail address A Web page Another file. To insert a hyperlink, you must be working within a text box. Then, click the Hyperlink button in the Insert tab. Did you know you can create a hyperlink from either text or a graphic object?

Slide Transitions Slide transitions determine how a slide is introduced as you move from one slide to another in Slide Show view. Transition options are located on the Transitions tab.

Animations Animations are special effects you add to text or an object. Animation options are located on the Animations tab. PowerPoint provides several animation effects for texts and objects. See these options on the next slide!

Animations Entrance effects control how an object enters a slide Emphasis effects draw attention to an object already on the slide Exit effects control how an object leaves a slide Trigger effects start a sound effect or animation segment Motion path effects enable you to create a path for an object to follow on a slide entrance effects emphasis effects exit effects Trigger effects motion path effects

Animations You can remove an animation from an object completely using the Remove command at the top of the Custom Animation task pane, or you can modify an animation effect using the Change command. To preview an animation, click the Play button.

Adding audio and video clips is similar to adding graphics. You can use sound and video to add emphasis or set the mood for the audience. Adding audio and video clips is similar to adding graphics. Sound files that are under 100 kilobytes are embedded (shown on the slide itself). For sound files larger than 100 kilobytes and all videos, you can create a link to the file.

Audio and Video Clips You can insert sounds using the Audio button in the on the Insert tab. Sound clips are available in the Clip Art task pane. You can also record your own audio or upload an existing sound media file.